Sales & Contracts Coordinator

Mane Contract Services; West of England; Presencial; GBP 28.000 - 42.000; Jornada completa

Descripción de la vacante

Mane Contract Services in Bristol seeks a Sales & Contracts Coordinator to support commercial sales across regions, coordinating final commercial requirements and liaising with multiple business functions before submission for final approval.

You will also provide cross-functional support for Order Management, Customer Management, and CRM Support, and help manage contract terms, compliance and risk while enhancing overall process accuracy.

Formación

• Experience in contract law, drafting and administration preferred.
• Experience maintaining Order Entry systems and software is essential.
• Strong PC literacy and familiarity with web-based applications.

Responsabilidades

• Analyse terms of customer contracts for commercial requirements and risks.
• Liaise with internal departments to obtain final agreement and highlight deviations.
• Negotiate with Sales and other departments as needed.
• Develop processes to monitor compliance and improve financial/legal visibility.
• Support Order Management, Customer Management and CRM across regions.

Conocimientos

Contract management

Order management

Customer management

Negotiation

MS Office

MRP systems

Educación

Experience in a commercial environment similar to OIPT

Herramientas

MS Office

MRP systems

Descripción del empleo

A fantastic opportunity has arisen for a Sales & Contracts Coordinator in Bristol. This contract position offers growth potential for the right candidate. This role involves providing contract management support for Commercial Sales in all regions, including coordinating and collecting final commercial requirements and communicating with various business functions before submitting for final approval. The position also requires providing cross-functional support for Order Management, Customer Management, and CRM Support in all regions as needed.

Key Responsibilities:

Contract Management:

• Analyse terms of customer contracts for commercial requirements, including financial, logistics, operational, export and field services.
• Liaise with internal departments to obtain a final agreement highlighting any areas of risks, ambiguities, conflicts or deviations from the scope of work.
• Negotiate with Sales/internal departments where required.
• Develop and manage appropriate processes to monitor compliance, handle non-compliance with contract terms and conditions, and improve control and visibility over financial and legal commitments; ensure complete due diligence.
• Ensure awareness and appropriate utilisation of Group Legal for commercial law advice, guidance and support.
• Liaising with Contract Manager.

Order Management:

• Assist where required with processing customer orders for all regions, liaising closely with the relevant regional co-ordinator to ensure that the customer receives the level of expected communication and follow-up throughout.
• Manage order accuracy for product, price and delivery to maximize order effectiveness and minimize errors.
• Provide regional support to ensure that all queries from customers, suppliers, and internal colleagues are managed to reach a successful conclusion in a timely manner.
• Prepare and ensure all paperwork trails are in order and appropriately filed.

Customer Management:

• Provide regional support for the assigned customer base, ensuring customers receive order confirmation and acknowledgement, information and delivery to their expectations.
• Handle customer queries, objections and complaints through to successful completion with assistance from relevant departments.
• When necessary, collaborate closely with end-users, contractors, agents, and all departments to encourage customer-centered teamwork.

Education / Qualifications:

• Appropriate level of education is needed to enable the interpretation of complex principles and the assessment of risk.
• Relevant experience in a commercial environment similar to OIPT would be useful (high tech, high mix, low volume).
• Working experience in maintaining and operating 'Order Entry' systems and software is essential.
• Experience of working in a role closely linked to the customer would be helpful too.
• Highly PC literate, particularly in MS Office, web-based applications and, ideally, MRP systems.

Professional Skills/ Abilities:

• Experience and some formal training in contract law, contract drafting and administration, negotiation of change orders, effective correspondence, planning and scheduling is preferred.
• A structured approach to problem-solving.
• Excellent administration skills.
• A customer-focused approach to delivering excellent service and improved accuracy.