Sales Administrator

Arnold Clark Group; Inverness; Hybrid; GBP 21,000 - 26,000; Full time

Benefits offered by this job

33 days leave

Flexible leave

Employee discounts

Private healthcare

Workplace pension

Job summary

Arnold Clark Group in Inverness is seeking a Sales Administrator to join our busy branch. You will manage vehicle stock records, ensure accurate advertising, and handle tax and invoicing to support a smooth customer experience.

The role requires strong organisational skills, attention to detail, and the ability to work well with others in a fast-paced environment. Full-time hours are Monday to Friday, with a focus on accuracy and timely processing.

Qualifications

• Excellent communication skills.
• High level of organisation with multi-tasking ability.
• Strong attention to detail.
• Calm under pressure and accurate in work.
• Team player who can also work independently.

Responsibilities

• Maintain accurate stock records for purchased vehicles.
• Verify stock details and ensure online ads are accurate.
• Obtain and file vehicle documents securely.
• Tax and invoice sold vehicles in a timely manner.
• Produce accurate invoices matching customer orders.
• Ensure payments are received and understand manufacturer systems.

Skills

Excellent communication

Highly organized

Attention to detail

Team player / independent

Multi-tasking

Calm under pressure

Tools

Microsoft Office

Excel

Job description

We’re looking for an organised Sales Administrator to work in our Inverness Citroen/Peugeot branch.

We offer:

• 33 days’ annual leave
• Flexible leave
• Generous employee discounts
• Private healthcare
• Workplace pension
• …and much more

Hours

Full time: Monday - Friday 8.30am - 5pm

About the role

Working in our busy, fast-moving Sales Administration department, you’ll be responsible for making sure our vehicle stock records are accurate and up to date.

Reporting to the branch accountant, you will also ensure that vehicle sales are taxed and invoiced efficiently to ensure a smooth customer experience.

For this role, you will need a high level of organisation and accuracy, as well as the ability to work well with others.

Day-to-day duties

• Bringing purchased vehicles into our stock records in an accurate and prompt manner
• Confirming all vehicle stock details recorded are correct and vehicles are accurately advertised online
• Ensuring appropriate vehicle documents are obtained, recorded and securely filed
• Carrying out the taxation of sold vehicles in time for customer delivery
• Producing accurate and timely vehicle sales invoices that match the signed customer order form
• Ensuring all vehicle sales documentation is correct and vehicle payment is received
• Gaining an understanding of manufacturer systems and bonuses for new vehicles

Essential skills

• Fantastic communication skills
• A high level of organisation and the ability to multi-task
• Strong attention to detail
• Ability to stay calm and work accurately, even under pressure
• Team player who can also work on their own initiative

Nice to have (but not essential)

• Knowledge of Microsoft Office, particularly Excel

Our Culture

Arnold Clark is committed to creating a diverse and inclusive workplace. We strive to create an environment where collaboration, unique perspectives and multiple approaches are celebrated. We care about our employees and our communities, we nurture talent and encourage ambition, and we are passionate about people who take pride in their work. Our employees are at the heart of everything we do - diverse in our make-up, united in our goals.

To find out more about Life at Arnold Clark, visit our website.

Employment within the Arnold Clark Group is offered subject to satisfactory reference and disclosure check.