Sales Administrator

Arnold Clark Group; Shiremoor; Remote; GBP 22,000 - 28,000; Full time

Benefits offered by this job

33 days’ annual leave

Flexible leave

Generous employee discounts

Private healthcare

Workplace pension

Job summary

Arnold Clark Group is seeking a Sales Administration professional for a maternity cover role in our busy department. You will maintain vehicle stock records, ensure accurate taxation and invoicing to support a smooth customer journey.

Strong organisational skills, attention to detail and the ability to work with others are essential. Knowledge of MS Office, particularly Excel, is a plus. This is a Monday–Friday role based in our UK branch network.

Qualifications

• Excellent communication and organisational skills.
• High level of attention to detail.
• Ability to stay calm and work accurately under pressure.
• Team player who can also work independently.

Responsibilities

• Bring purchased vehicles into stock records accurately and promptly.
• Confirm stock details are correct and vehicles are advertised accurately online.
• Obtain, record and securely file vehicle documents.
• Taxation of sold vehicles in time for customer delivery.
• Produce accurate vehicle sales invoices matching customer orders.
• Ensure vehicle sales documentation is correct and payment is received.
• Understand manufacturer systems and bonuses for new vehicles.

Skills

Excellent communication

High organisation

Attention to detail

Calm under pressure

Team player / self-starter

Tools

Excel

Job description

We offer:

• 33 days’ annual leave
• Flexible leave
• Generous employee discounts
• Private healthcare
• Workplace pension
• …and much more

Hours

Maternity Cover: Monday – Friday 8.30am – 5pm

About the role

Working in our busy, fast-moving Sales Administration department, you’ll be responsible for making sure our vehicle stock records are accurate and up to date.

Reporting to the branch accountant, you will also ensure that vehicle sales are taxed and invoiced efficiently to ensure a smooth customer experience.

For this role, you will need a high level of organisation and accuracy, as well as the ability to work well with others.

Day-to-day duties

• Bringing purchased vehicles into our stock records in an accurate and prompt manner
• Confirming all vehicle stock details recorded are correct and vehicles are accurately advertised online
• Ensuring appropriate vehicle documents are obtained, recorded and securely filed
• Carrying out the taxation of sold vehicles in time for customer delivery
• Producing accurate and timely vehicle sales invoices that match the signed customer order form
• Ensuring all vehicle sales documentation is correct and vehicle payment is received
• Gaining an understanding of manufacturer systems and bonuses for new vehicles

Essential skills

• Fantastic communication skills
• A high level of organisation and the ability to multi-task
• Strong attention to detail
• Ability to stay calm and work accurately, even under pressure
• Team player who can also work on their own initiative

Nice to have (but not essential)

• Knowledge of Microsoft Office, particularly Excel

Our Culture

Arnold Clark is committed to creating a diverse and inclusive workplace. We strive to create an environment where collaboration, unique perspectives and multiple approaches are celebrated. We care about our employees and our communities, we nurture talent and encourage ambition, and we are passionate about people who take pride in their work. Our employees are at the heart of everything we do – diverse in our make-up, united in our goals.

To find out more about Life at Arnold Clark, visit our website.

Employment within the Arnold Clark Group is offered subject to satisfactory reference and disclosure check.