Sales Administrator

Lookers; Greater London; On-site; GBP 25,000 - 35,000; Full time

Job summary

Lookers SKODA Guildford is hiring a Sales Administrator who will provide exceptional administrative support to our Sales team. The ideal candidate will ensure that all admin tasks are accurately completed while developing their skills within a leading automotive retailer. This role involves processing documentation, maintaining vehicle records, and communicating effectively with customers. Training opportunities are available to help grow your career in the automotive industry.

Benefits

Competitive salaries with clear pay scales

Generous annual leave, increasing with service

Colleague car plans and cycle-to-work schemes

Enhanced family leave benefits

Critical illness cover, life assurance, and free will writing

Techscheme, eye care, and shopping vouchers

Employee assistance programme and free 24/7 GP services

Qualifications

• Demonstrable experience in a similar administrative role.
• Excellent communicator with a professional telephone manner.
• Strong desire to provide exceptional customer experiences.

Responsibilities

• Processing supplier and manufacturer invoices daily.
• Liaising with the Sales team to ensure accuracy of paperwork.
• Inputting new vehicles into computer systems.

Skills

Administration

Communication

Organizational Skills

Attention to Detail

Customer Service

Tools

Microsoft Office

Kerridge/ADP

Job description

OTE

Overview

Lookers SKODA Guildford

Working Hours: 8.30 am to 5 pm, Monday to Friday

Up to £35k Including OTE

SKODA Guildford is recruiting for a meticulous, detail-focused Sales Administrator to join our growing team. You will provide an exceptional administrative experience to our Sales team, ensuring all admin tasks associated with the Sales Department are completed accurately and on time.

You will be under their guidance, allowing you to develop your skills and establish a strong career within the Automotive industry. You will have access to in-house training opportunities and will learn from our established and dedicated Sales and Administration teams.

Our Vehicle Administrators support the day-to-day running of our operational department by providing high-quality administrative support to our Sales Executives in our busy VW division. They are knowledgeable and capable of working at pace whilst providing a first-class service. In this role, you must ensure that orders meet the vehicle specifications, and that customers are updated regarding delivery and any time management issues that may arise.

• Processing supplier & manufacturer invoices daily
• Liaising with the Sales team to ensure their paperwork is accurate
• Inputting new vehicles into our computer systems and ensuring our Fleet stock is up-to-date
• Taxing and invoicing Fleet, new, and used vehicles
• Communicating effectively with all customers and scheduling delivery dates
• Performing ad hoc accounts duties and general administrative responsibilities

This role requires strong administration skills and prior demonstrable experience in a similar role. You must be an excellent communicator with a professional telephone manner and the ability to build effective relationships with key stakeholders. You will be highly motivated, enthusiastic, and possess a strong desire to provide exceptional customer experiences and to go the extra mile.

It’s essential that you are computer literate and proficient in Microsoft Office, including Excel and Word. Additionally, previous experience using Kerridge/ADP would be highly advantageous. You should have strong organisational skills and pay close attention to detail. You must be able to work successfully as part of a team and manage your own workload effectively.

If your skills and experience match what we are looking for, please apply today. A member of our Talent Acquisition Team will be in touch. For further information about this vacancy, please email [e-mail]

About Us

We are one of the top three automotive retailers in the UK, representing 32 manufacturer brands and selling a wide range of new and used vehicles from over 150 dealerships across the UK and Ireland.

We believe our people are our most valuable asset. We are committed to providing a market-leading rewards and benefits package, including:

• Competitive salaries with clear pay scales
• Generous annual leave, increasing with service
• Colleague car plans and cycle-to-work schemes
• Enhanced family leave benefits
• Critical illness cover, life assurance, and free will writing
• Techscheme, eye care, and shopping vouchers
• Employee assistance programme and free 24/7 GP services

Lookers is an equal opportunities employer. We are committed to a discrimination-free, inclusive working environment that empowers our employees to reach their full potential. If your application is successful, relevant employment checks will be conducted, including employment verification, address, credit history, criminal record, and driver's license checks if applicable.