Sales Admin

Go Swag; Glasgow; Hybrid; GBP 26,000 - 32,000; Full time

Job summary

Go Swag is seeking a Sales Admin to support two Senior Account Managers from our Glasgow HQ with hybrid flexibility. The role focuses on order processing, finance queries, and proposal preparation, with exposure to enterprise clients and a clear progression path into sales.

You will work across accounts, coordinate with suppliers and logistics, and keep HubSpot clean while providing professional communication to clients and partners.

Qualifications

• Must be highly organised with strong workload management.
• Detail-oriented to ensure accurate orders, invoices and stock data.
• Calm under pressure; able to handle urgent tasks and multiple requests.
• Proficient in Excel and quick to learn new systems.
• Confident, professional communicator for clients and suppliers.

Responsibilities

• Process order forms, respond to finance queries and restock requests.
• Build bespoke proposals on internal platforms for a Senior Account Manager to sign off.
• Liaise with suppliers, shipping and logistics teams.
• Monitor back-of-house stock levels with the Logistics team.
• Take notes in key account calls and write to clients and suppliers; maintain HubSpot hygiene.

Skills

Highly organised

Attention to detail

Calm under pressure

Excel proficient

Tech savvy

Professional communicator

Tools

HubSpot

Job description

You’ll report to: Head of Sales

Location: Full time at our Glasgow HQ (Hillington) with some hybrid flexibility

The Sales Admin Role

What this role will do

Are you the person who keeps everything in order while other people are busy chasing the next thing?

This is the admin engine behind two Senior Account Managers. There is no selling in this seat, but you will gain excellent exposure to sales with a progression pathway in this team.

Your week sits across our key client accounts: completing order forms, replying to finance queries and restock requests, building bespoke proposals on our internal platform for a Senior Account Manager to sign off, liaising with suppliers, shipping and logistics companies, and monitoring back of house stock levels alongside the Logistics team. You will sit in key account meetings as support, notetaker and oversight, and keep HubSpot hygienic after every call. When an Account Manager is out, you cover their accounts, using good judgement and getting approval from the Head of Sales before committing anything to a client.

The hardest part is how we navigate complex accounts. We're working with enterprise and hyper-scaler accounts with multiple economic buyers in different departments, different locations, different urgency levels and custom swag requests. There are a lot of fine details across finance, logistics and the full 360 process. Therefore, you should be highly organised and systematic in your approach.

Essential Skills

Highly organised. You manage your own workload plus incoming requests from two Senior Account Managers, and you decide what gets done first when both need something at once. Show us a system you built to keep yourself straight, and a week where you held several competing deadlines without dropping one.

Attention to detail. Order forms, invoices, pricing and stock figures all pass through you, and a small error becomes an expensive one. Tell us about a mistake you caught before it reached a client, and the checks you run before anything goes out.

Calm under pressure. Things move quickly and people chase. We want to hear how you stayed level-headed when an urgent task landed on top of an existing client issue.

Excel literate and tech savvy. You should be comfortable in Excel and able to pick up new systems fast, because you will be coached on ours. Name the functions you have actually used and a system you learned quickly.

Confident, professional communicator. You will take notes in key account calls and write to clients and suppliers. Written work can be AI-assisted.

Desirable Skills

• CRM experience, ideally HubSpot, so you are productive in the account record sooner.

• Previous sales support, administration or client‑facing work, which shortens the ramp.

• Experience at a small scaling business or start‑up, where processes are still being built.

• Ambition to move into a sales seat. There is a defined route, though nobody here has taken it yet.

Growth Mindset Over Checklists: We’re looking for impact, not just a perfect cv. If you’re excited about this role but don't check every single box, we still want to hear from you. We see these requirements as a guide; what matters most is your potential to contribute, your passion for our mission, and your ability to solve complex problems.

Application process

1. Initial call with the Talent Lead: an informal call to discuss the role and your relevant skillset

2. Take home challenge: an authentic insight to what you might do in the role

3. In office interview with the Head of Sales and team: you’ll have a chance to showcase your skills through a presentation on the take-home challenge with Q & A

About Go Swag

We’re reinventing the corporate gifting industry through technology.

Founded by tech entrepreneurs, Go Swag is moving beyond traditional "merch." We believe that software, AI, and smart automation can completely transform how the world’s biggest brands celebrate, reward, and build relationships. While the rest of the industry has been slow to change, we are building a future where technology powers personalisation at scale and operational excellence.

From onboarding packs for new hires to global event giveaways, we deliver sustainable, premium merchandise that recipients actually love and use for years. We handle the entire end-to-end lifecycle - design, production, global storage, and distribution - making branded gifting effortless and borderless.

Why join us?

• Elite Client Base: We are trusted by the most influential companies on the planet, including Meta, Intel, Unilever, ElevenLabs, and Lovable.

• Tech as a Differentiator: We aren't just a gifting company; we are a tech-first platform using NextJS, AI, and automation to disrupt a global market.

• Series A backed and scaling fast: this is an exciting moment to join a high-growth startup with serious momentum behind it.

• Sustainability without Compromise: We champion high-quality, recycled products, moving the industry away from gimmicks and toward long‑lasting impact.

Go Swag is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment is decided on the basis of qualifications, merit, and business need, ensuring that every candidate is treated fairly regardless of background or identity.