Admin Assistant/Receptionist

Rotherham Doncaster and South Humber NHS Foundation Trust; Doncaster; Remote; GBP 24,000 - 29,000; Full time

Job summary

Rotherham Doncaster and South Humber NHS Foundation Trust is seeking an enthusiastic Admin/Receptionist for the Talking Therapies administrative team. The role focuses on providing an efficient booking and scheduling service, arranging appointments, meetings, clinics, and resources with care.

Based in Doncaster, Scunthorpe or Rotherham, with remote working supported. Salary £26,299.62 per annum, fixed term for 5 months, 37.5 hours weekly.

Qualifications

• Experience demonstrating good interpersonal skills and discretion.
• Ability to communicate clearly in writing and verbally.
• Experience with NHS or large public sector systems is desirable.

Responsibilities

• Schedule, amend, and cancel appointments using electronic booking systems.
• Manage clinician, service, and room availability to maximise capacity.
• Contact patients and staff regarding appointment arrangements.
• Maintain accurate data in patient administration systems and databases.
• Process referrals and bookings in line with procedures.
• Monitor waiting lists and flag potential delays or capacity issues.
• Prepare appointment letters and related correspondence.
• Handle calls and emails professionally and confidentially.

Skills

Good interpersonal skills

Effective written and verbal comunic8?

Education

GCSE English & Maths C or above / functional skills 2

Functional skills level 1 literacy & numeracy

Tools

SystmOne

MS Office

Job description

Main area Admin/Receptionist Grade Band 2 Contract Fixed term: 5 months (Until 31 March 2027) Hours

• Full time
• Home or remote working

37.5 hours per week (Working days will be Mon-Friday) Job ref 376-NLTT-0287

Employer Rotherham Doncaster and South Humber NHS Foundation Trust Employer type NHS Site NHS Talking Therapies Town Doncaster Salary £26,299.62 per annum Salary period Yearly Closing 11/11/2026 23:59

Band 2

Job overview

We are looking for an enthusiastic, friendly candidate to join our Talking Therapies administrative team to beresponsible for providing an efficient and professional booking and scheduling service, ensuring appointments, meetings, clinics, and resources are arranged accurately and in a timely manner.

The post holder acts as a key point of contact for service users, patients, clinicians, and other professionals, helping to maintain smooth operational delivery and a positive customer experience.

The post holder will regularly communicate with:

• Patients and service users
• Clinical teams and practitioners
• Administrative and managerial staff
• External organisations
• Members of the public

Previous experience of working in the NHS or other large public sector organisation and using an electronic records system i.e. SystmOne would be desirable.

This post will be based at either our Scunthorpe, Rotherham or Doncaster site dependant on the suitable candidate. Remote working is supported.

Main duties of the job

• Schedule, amend, and cancel appointments using electronic booking systems.
• Manage clinician, service, and room availability to maximise capacity and utilisation.
• Contact patients, service users, staff, and external agencies regarding appointment arrangements.
• Ensure accurate recording and maintenance of information on patient administration systems and databases.
• Process referrals and bookings in line with service procedures.
• Monitor waiting lists and highlight potential delays or capacity issues.
• Prepare appointment letters, confirmations, and related correspondence.
• Respond to telephone calls, emails, and enquiries professionally and courteously.
• Maintain confidential records in accordance with GDPR, NHS policies, and information governance requirements.
• Escalate booking issues, cancellations, or service concerns to the appropriate manager.
• Support administrative functions including filing, scanning, data entry, and report production.

Working for our organisation

Rotherham Doncaster and South Humber NHS Foundation Trust (RDaSH) employ around 4000 talented colleagues who are very much appreciated, valued, and respected.

We have a wide portfolio which includes mental health, physical health, learning disability and drug and alcohol services.

We are passionate about enhancing the quality of our service and we work hard to attract and select the right colleagues for our organisation. Our goal is to employ those who share our passion for providing first class care while remaining committed to our vision and values. Please view our Strategy using the link below:

To find out more about working for RDaSH and the fantastic benefits we offer visit our website:

We are committed to inclusive cultures and really value people in our organisation, view our Allyship video on YouTube to find out more:

The main terms and conditions of service can be found here:

Detailed job description and main responsibilities

Before applying, please view the attached job description and person specification to view the full details about the role.

We reserve the right to close the vacancy early if there are a high amount of applications

Person specification

Qualifications

• Demonstrable literacy and numeracy skills to functional skills level 1 or equivalent
• GCSE Grade C or above or Functional skills level 2 or equivalent in English and Maths

Experience

• IT skills in Microsoft Office Packages or equivalent experience

Knowledge

• Understand importance of maintaining confidentiality

Skills/ Abilities

• Good interpersonal skills
• Ability to communicate effective both verbal and in writing
• Awareness and understanding of the requirement for discretion and confidentiality
• Ability to relay correct messages but verbal and in writing

**Eligibility for sponsorship - please read before submitting your application**

Please note, not all vacancies or applications are eligible for sponsorship.

*****Before applying, you can make a self-assessment of potential eligibility for sponsorship here: https://www.gov.uk/skilled-worker-visa

**Please note, there have been some changes made to Home Office guidance including changes to salary thresholds for sponsorship applications and eligibility for dependent visas from 9 April 2025 and from 22 July 2025**

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Application numbers

We reserve the right to close this vacancy early should we receive a high number of applications.