Safeguarding Review Support Officer

NHS Kent and Medway Integrated Care Board; Maidstone; On-site; GBP 22,000 - 30,000; Full time

Job summary

NHS Kent and Medway Integrated Care Board is seeking an organised administrator to support the Safeguarding, LAC and SEND teams across Kent and Medway. You will coordinate safeguarding reviews, manage meetings and handle confidential information, ensuring timely data, reports and documentation for internal and external safeguarding forums.

The role involves data collection and reporting, maintaining records, responding to FOI and Subject Access requests, and supporting governance documentation.

Responsibilities

• Provide high-quality administrative and coordination support to the Safeguarding, LAC and SEND team, including supporting statutory safeguarding review processes.
• Coordinate meetings, reviews and other safeguarding activities, including diary management, meeting arrangements and MS Teams sessions.
• Prepare agendas, take accurate minutes, record actions and ensure actions and follow-up are completed within agreed timescales.
• Collate, analyse and prepare data, reports and briefing information for safeguarding forums, including MARAC, MAPPA, Prevent, Saf safeguarding Adult Reviews (SARs), Domestic Homicide Reviews (DHRs) and Rapid Reviews.
• Maintain duty designate logs, rotas and key safeguarding timelines.
• Process sensitive and confidential information requests, including Police POLIT and Prevent-related requests.
• Maintain accurate, secure and well-organised electronic records and filing systems in accordance with information governance and data protection requirements.
• Process and coordinate complaints, Freedom of Information requests, MP enquiries and Subject Access Requests.
• Support safeguarding projects through data collection, monitoring, reporting and administrative coordination.
• Support the development, formatting and quality assurance of safeguarding policies, procedures and governance documentation.
• Provide flexible administrative support across the wider Safeguarding, LAC and SEND team, including support to the Child Death Review Service when required.

Job description

You will provide high-quality administrative, coordination and data management support to the Safeguarding, Looked After Children (LAC) and SEND team, helping ensure the effective delivery of the safeguarding agenda across Kent and Medway. You'll play an important role in coordinating safeguarding review processes, supporting meetings and governance arrangements, managing sensitive and confidential information, and preparing accurate data, reports and documentation for internal and external safeguarding forums. Working with colleagues and stakeholders, you'll help ensure safeguarding activities, reviews, reporting requirements and key actions are coordinated and delivered within required timescales. This is an opportunity to join a busy and varied team and make a direct contribution to supporting the safeguarding of vulnerable children, young people and adults across Kent and Medway.,

• Provide high-quality administrative and coordination support to the Safeguarding, LAC and SEND team, including supporting statutory safeguarding review processes.
• Coordinate meetings, reviews and other safeguarding activities, including diary management, meeting arrangements and MS Teams sessions.
• Prepare agendas, take accurate minutes, record actions and ensure actions and follow-up are completed within agreed timescales.
• Collate, analyse and prepare data, reports and briefing information for safeguarding forums, including MARAC, MAPPA, Prevent, Safeguarding Adult Reviews (SARs), Domestic Homicide Reviews (DHRs) and Rapid Reviews.
• Maintain duty designate logs, rotas and key safeguarding timelines.Process sensitive and confidential information requests, including Police POLIT and Prevent-related requests.
• Maintain accurate, secure and well-organised electronic records and filing systems in accordance with information governance and data protection requirements.
• Process and coordinate complaints, Freedom of Information requests, MP enquiries and Subject Access Requests.
• Support safeguarding projects through data collection, monitoring, reporting and administrative coordination.
• Support the development, formatting and quality assurance of safeguarding policies, procedures and governance documentation.
• Provide flexible administrative support across the wider Safeguarding, LAC and SEND team, including support to the Child Death Review Service when required.

We are committed to a culture that supports all staff at NHS Kent and Medway to be the best version of themselves.

Our ability to improve outcomes for our population depends on how effectively clinical, operational, financial and strategic professionals work together to make informed commissioning decisions. That’s why our workforce works a minimum of two days-a-week on-site, with the expectation that all one-to-ones are held face-to-face and that colleagues will regularly visit the services we are commissioning to understand more about them. We believe regular on-site working supports stronger collaboration, faster problem-solving, peer learning, visible leadership and the integration of colleagues into our organisation. We also know that culture is built through shared experiences and day-to-day interactions. We are a flexible working friendly organisation; we aim to support you to work flexibly in a way that will suit you and us. We work with staff to agree objectives through regular supervision, annual appraisal and access to training opportunities.