Safeguarding Secretary

Nottingham CityCare Partnership CIC; Nottingham; On-site; GBP 18,000 - 23,000; Part time

Job summary

Nottingham CityCare Partnership CIC is seeking a permanent safeguarding secretary to join the Safeguarding Team in Nottingham. You will provide confidential administrative support across Safeguarding Children, Safeguarding Adults, Domestic Abuse, MASH and MARAC.

The role is 30 hours per week (4 days), typically Monday to Friday 9-5, with some patterns considered. You will use SystmOne and ECINS to log information, maintain records and prepare reports, organise meetings, and manage diaries and

Qualifications

• Experience in secretarial/administrative roles within health or safeguarding settings preferred.

Responsibilities

• Provide comprehensive and confidential administrative support to the Safeguarding Team.
• Act as first point of contact for the teams advice line, gathering information and directing messages to the appropriate professional.
• Record information and maintain secure records, databases and spreadsheets using SystmOne and ECINS.
• Prepare high-quality correspondence and complex reports under tight deadlines.
• Organise meetings and events: agendas, minutes, rooms and refreshments.
• Manage diary and email, staff-tracking, ordering stationery, mail handling, recruitment and induction support.
• Work flexibly, sometimes autonomously, and cover for the other Safeguarding Secretary.
• Handle sensitive or distressing information with discretion.

Job description

An exciting opportunity has arisen for a safeguarding secretary to work in Nottingham CityCares Safeguarding Team.

The post will provide the successful candidate with the opportunity to work within the safeguarding team providing secretarial support to all aspects of the team, including, Safeguarding Children, Safeguarding Adults, Domestic Abuse and MASH (Multi-agency safeguarding hub).

This is a permanent 30 hour per week role - working 4 days a week, with a working pattern of Monday Friday 9-5. Other working patterns will be considered., As Safeguarding Secretary, you will provide comprehensive and confidential administrative support to the Safeguarding Team across Safeguarding Children, Safeguarding Adults, Domestic Abuse, MASH and MARAC. You will act as a first point of contact for the teams advice line, gathering key information, prioritising enquiries and ensuring messages are directed promptly to the appropriate professional. Using systems including SystmOne and ECINS, you will accurately record information, maintain secure records, databases and spreadsheets, and support timely activity reporting. You will produce high-quality correspondence and complex reports, often to demanding deadlines, and organise meetings and events, including preparing agendas, taking accurate minutes and coordinating rooms and refreshments. The role also includes complex diary and email management, maintaining staff-tracking arrangements, ordering stationery, handling mail and supporting recruitment and induction activity. You will work

flexibly, sometimes autonomously, provide cover for the other Safeguarding Secretary and manage sensitive or distressing information with discretion. Strong organisation, communication, accuracy and the ability to prioritise competing demands are essential.

We are a provider of NHS Community Health Services, CityCare exists to support the health and wellbeing of all local people, working alongside other health and care partners to achieve this. We are a value driven, people business with a passion for excellence. Our vision and social purpose is to make a difference everyday to the health & wellbeing of our communities and our values of kindness, respect, trust and honesty lie at the heart of everything we do, guiding how we work together with partners and each other to consistently deliver high quality compassionate care. As a social enterprise we aim to add social value by investing in the future of our local communities and helping to make a difference in peoples lives.

CityCare value the benefits of a diverse and inclusive workforce. We encourage applications from candidates who identify as disabled, LGBT+ or from a Black, Asian or Minority Ethnic (BAME) background, as they are currently under-represented within our organisation.