Rota Support Coordinator

Autism Together

Bromborough

On-site

GBP 24,000 - 34,000

Part time

3 days ago

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Job summary

Autism Together is seeking a proactive Rota Support Coordinator to join our central team. You will oversee scheduling for Supported Living and Residential services, coordinating relief workers, agency staff, and internal teams to ensure consistent staffing aligned with regulatory standards.

The role focuses on rota management, staff liaison, and maintaining high-quality care. It offers opportunities for growth within a charitable organisation dedicated to autistic people’s brighter futures.

Qualifications

Numeracy and literacy at GCSE level.
Knowledge of Care Standards.
Experience in rota management and maintenance.
Knowledge of electronic databases and Microsoft Office.
Excellent oral and written communication.
Ability to work flexibly and cope with rapidly changing scenarios.
Proven team player.
Experience working to tight deadlines.
IT skills (Microsoft PowerPoint, Databases).
Ability to work in a high-pressured environment.
Commitment to organisation's values and development.
Subject to a basic DBS check.
GCSE Maths and English Grade 4/C or above or equivalent.

Responsibilities

Maintain accurate records on the computerized staffing system, including rotas and overtime.
Liaise with managers to understand staffing needs and accommodate last-minute changes.
Manage agency cost control through invoice checking and authorisation.
Serve as a key point of contact for staff regarding rota-related inquiries.
Ensure compliance with policies and Working Time Directive and relevant legislation.

Skills

Planning & Scheduling

Problem Solving

Microsoft Office Suite

Supervisory Skills

Flexibility & Adaptability

IT skills

Manpower planning

Working Under Pressure

Teamwork

Communication

Numeracy & Literacy

Time Management

Support clients with learning needs

Experience with vulnerable people

Education

GCSE Maths and English Grade 4/C or above or equivalent

Health and Social Care Level 3 (desirable)

QCF Level 3 / Leadership and Management (desirable)

Tools

Microsoft PowerPoint (desirable)

Databases (desirable)

Job description

Rota Support Coordinator

Are you a highly organised and proactive individual with a passion for making a difference? Autism Together is seeking a dedicated Rota Support Coordinator to join our central team. In this vital role, you will be at the heart of our operations, ensuring our Supported Living and Residential services are always staffed to provide the highest quality of care for the people we support.

Your primary responsibility will be the efficient scheduling and coordination of cover for staff absences, utilising our team of relief workers and existing employees, and engaging agency staff when necessary. You will be instrumental in managing staff availability, publishing shifts, and ensuring compliance with all regulatory requirements. This position offers a fantastic opportunity to contribute to a leading charity dedicated to supporting brighter futures for autistic people.

Key duties include:

Maintaining accurate records on our computerised staffing system, including rotas and overtime.
Liaising with managers to understand staffing needs and accommodate last-minute changes.
Managing agency cost control through invoice checking and authorisation.
Serving as a key point of contact for staff regarding rota-related inquiries.
Ensuring compliance with company policies and relevant legislation like the Working Time Directive.

Hours of work: 22 Hours & 30 minutes per week- This is a fixed Term, Time frame TBC

About the role

As a Rota Support Coordinator, you'll experience a dynamic and rewarding role where no two days are the same. Your day-to-day will involve proactive problem-solving, managing ad-hoc vacancies, and being the crucial link between our support staff and management. You are the calm in the storm, ensuring seamless cover and maintaining the high standards of care Autism Together is known for. This position offers excellent growth opportunities, allowing you to develop supervisory skills, deepen your understanding of resource management in the care sector, and contribute to strategic staffing solutions. You'll be part of a supportive team, making a tangible impact on the lives of autistic adults by ensuring they receive consistent, reliable support from a well‑organised workforce.

About the company

Autism Together is a charity and service provider, offering specialist support to autistic people for almost 60 years.

Required Criteria

Numeracy and Literacy (e.g., Maths & English GCSE)
Knowledge of Care Standards
Experience in Rota management and maintenance
Knowledge of electronic databases and Microsoft office
Excellent oral and written communication
Ability to work flexibly and cope with rapidly changing scenarios
Proven team player
Experience working to tight deadlines
I.T. skills (Microsoft PowerPoint, Databases)
Ability to work in a high‑pressured environment
Commitment to the organisation's values
Commitment to continuous professional development and training
Subject to a basic DBS check
GCSE Maths and English Grade 4/C or above or equivalent

Desired Criteria

Management Qualifications (willing to work towards QCF Level 3 or equivalent in Leadership and Management)
Qualifications in Health and Social Care Level 3 (willing to work towards QCF, NVQ)
Excellent knowledge and understanding of people on the autism spectrum
Experience in Staff and Performance Management
Experience in Staffing deployment (Relief, agency and overtime)
Experience of working with people with autism in a care or vocational settingExperience of using Quality Assurance systems
Ability to Drive/ Access to car

Skills you’ll need