Rota Co-ordinator – Urgent and Emergency Care | East Suffolk and North Essex NHS Foundation Trust

Colchester Hospital University NHS Foundation Trust; Colchester; On-site; GBP 40,000 - 60,000; Part time

Job summary

A healthcare provider in the UK is seeking a proactive Rota Co-ordinator to efficiently manage medical staffing within their Medicine Division. This part-time role requires excellent organisational skills and the ability to adapt to a fast-paced environment. Key responsibilities include building medical rotas using various tools, ensuring compliance, and liaising with consultants to meet staffing needs. The position offers flexible working options, generous leave, and a comprehensive benefits package including training and wellbeing programs.

Benefits

Wide range of training and development opportunities

Flexible working options

Generous pension scheme

Access to NHS discounts

Health and Wellbeing programme

Qualifications

• Demonstrated ability to manage complex medical rotas and staffing.
• Ability to adapt to changes in a fast-paced environment.
• Experience in liaising with medical staff to meet rota requirements.

Responsibilities

• Build and manage medical rotas using Allocate, Medirota, and Excel.
• Liaise with consultants on future staffing needs.
• Devising alternatives when doctors can't fill shifts.
• Secure cover for rota gaps to ensure service safety.
• Manage annual leave and sickness records of doctors.

Skills

Organisational skills

Problem solving

Flexibility

Tools

Allocate

Medirota

Excel

Job description

Are you highly organised, calm under pressure and brilliant at keeping complex systems running smoothly? We’re looking for a proactive Rota Co‑ordinator to take the lead in delivering efficient, reliable medical staffing support across our busy Medicine Division. The nature of this post is fast paced and therefore candidates need to demonstrate flexibility in their work, with an ability to adapt to situations as they arise. There is also a need to problem solve on a regular basis. This role is part time, 30 hours per week.

Responsibilities

• Build, manage and publish medical rotas using Allocate, Medirota and Excel.
• Liaise and discuss with consultants future staffing needs relating to the rota, taking account of the skill mix.
• Devise alternatives when suitable doctors are unable to be found to fill vacant shifts, making sure that the right doctor is in the right place at the right time on the rota.
• Keep services running safely by securing cover for rota gaps.
• Manage annual leave, sickness records and induction for new doctors.
• Ensure accurate data, compliance and first‑class communication every step of the way.
• Lead efficient, reliable medical staffing support across our busy Medicine Division.
• Adapt to fast‑paced environment and solve problems on the go.

We are ESNEFT and we provide hospital and community health services to almost one million people across east Suffolk and north Essex. Our dedicated staff deliver care from acute hospitals in Colchester and Ipswich, community hospitals, surgeries, community clinics and in patients’ own homes. We are one of the largest NHS organisations in England, employing more than 12,000 staff.

Benefits

• Wide range of training and development opportunities.
• Flexible working options.
• Generous pension scheme.
• Unsocial hours payments (where applicable).
• 27 days annual leave on commencement (pro rata).
• Access to a range of NHS discounts.
• Staff Health and Wellbeing programme offering a variety of services.
• Investment in a partnership with leading electronic patient record (EPR) supplier Epic to transform life in hospital for staff and patients.

Find out about living and working here – (link removed for brevity).

For full details of the responsibilities and duties of this role please see the attached job description.

This advert closes on Friday 19 Dec 2025.