Rota Co-ordinator – Urgent and Emergency Care

East Suffolk and North Essex NHS Foundation Trust; Colchester; On-site; GBP 27,000 - 31,000; Part time

Job summary

A healthcare provider in the UK is looking for a Rota Co-ordinator in Colchester. This part-time position requires the management of medical staffing rosters and the ability to respond to fast-paced changes. Candidates should have experience in rostering, strong organisational skills, and a background in NHS procedures. A salary between £27,485 and £30,162 pro rata is offered, along with various benefits including training and flexible working options.

Benefits

Generous pension scheme

NHS discounts

27 days annual leave pro rata

Qualifications

• Previous rostering experience.
• Experience of working in an NHS environment.
• Knowledge of medical staffing, especially the Junior Doctor Contract.

Responsibilities

• Build, manage and publish medical rotas.
• Liaise with consultants about future staffing needs.
• Ensure proper cover for vacant shifts.

Skills

Attention to detail

Organisational skills

Problem-solving

Flexibility

Education

GCSE/NVQ3 or equivalent

Tools

Excel

Allocate

Medirota

Job description

Rota Co-ordinator – Urgent and Emergency Care

The closing date is 19 December 2025

Are you highly organised, calm under pressure and brilliant at keeping complex systems running smoothly?

We're looking for a proactive Rota Co-ordinator to take the lead in delivering efficient, reliable medical staffing support across our busy Medicine Division.

The nature of this post is fast paced and therefore candidates need to demonstrate flexibility in their work, with an ability to adapt to situations as they arise. There is also a need to problem solve on a regular basis.

This role is part time, 30 hours per week.

Main duties of the job

You will build, manage and publish medical rotas using Allocate, Medirota and Excel.

You will liaise and discuss with consultants future staffing needs relating to the rota, taking account of the skill mix.

You will devise alternatives when suitable doctors are unable to be found to fill vacant shifts. Making sure that the right doctor is in the right place at the right time on the rota.

You will keep services running safely by securing cover for rota gaps.

You will manage annual leave, sickness records and induction for new doctors.

You will ensure accurate data, compliance and first‑class communication every step of the way.

This post would suit someone with focused attention to detail, distinct organisation skills and the ability to be agile with their workload and manage change.

If you're detail‑driven, love problem‑solving and thrive in a fast‑paced environment, we want to hear from you!

About us

We are ESNEFT and we provide hospital and community health services to almost one million people across east Suffolk and north Essex. Our dedicated staff deliver care from acute hospitals in Colchester and Ipswich, community hospitals, surgeries, community clinics and in patients' own homes.

We are one of the largest NHS organisations in England, employing more than 12,000 staff.

We pride ourselves on supporting our staff. We offer a wide range of training and development opportunities, as well as flexible working options.

Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services.

Our philosophy is that Time Matters to everyone. Across the Trust, we concentrate on improving the things we do and removing those which cause time delays for our staff and patients.

We are investing in our commitment to Time Matters with a partnership with leading electronic patient record (EPR) supplier Epic. This digital transformation will bring what's widely regarded as the world's best EPR system to ESNEFT, transforming life in hospital for staff and patients.

If you are passionate about patient care and want to develop your skills and knowledge, then we want to hear from you.

Find out about living and working here - www.youtube.com/watch?v=GkPu7HphU8A

Job responsibilities

For full details of the responsibilities and duties of this role please see the attached job description.

Person Specification

Experience

• Previous rostering experience.
• Previous experience of HR/Payroll processes and procedures.
• Experience of working with different professional groups.
• Previous experience of working in an NHS environment.

Qualifications

• GCSE/NVQ3 or equivalent.
• Experience in using, creating and maintaining complex spreadsheets.
• Knowledge of medical staffing, in particular the requirements of the new Junior Doctor Contract.

Knowledge

• Knowledge of staff rostering.
• Experience in using, creating and maintaining complex spreadsheets.
• Knowledge of medical staffing, in particular the requirements of the new Junior Doctor Contract.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

East Suffolk and North Essex NHS Foundation Trust

£27,485 to £30,162 a year Per annum pro rata