Rota Co-ordinator - Band 4

United Lincolnshire Hospitals NHS Trust; Wollaton; On-site; GBP 24,000 - 30,000; Full time

Job summary

United Lincolnshire Hospitals NHS Trust is seeking a Rota Coordinator for the Head & Neck team based at Lincoln Hospital. The role involves coordinating Consultant, Middle grade and junior rosters to ensure safe staffing and efficient service provision.

You will have data entry experience and be proficient in Microsoft Office, especially Excel, providing administrative support to the service. The post emphasises accuracy and teamwork in a busy NHS environment.

Qualifications

• Data entry and clerical administration experience.
• Experience with Microsoft Office, especially Excel.
• Ability to maintain accurate records and schedules.

Responsibilities

• Coordinate and manage rotas for consultants and junior staff within Head & Neck.
• Work with Service Manager and clinicians to ensure safe staffing within budget.
• Provide administrative support to the department and maintain rotas.
• Ensure data is entered accurately in NHS systems and reports.

Skills

Data entry experience

Microsoft Office

Excel

Education

GCSE English C or equivalent level of attainment

NVQ level 3/HND or equivalent

Job description

As exciting opportunity has arisen for the post of a Rota Coordinator Trust Wide within the Head & Neck team at ULTH. The post holder would be required to coordinate and manage the Consultant, Middle grade and junior Rota's for the Department ensuring safe and effective staffing levels for service provision, whilst providing administration support to the service. This post will be based at Lincoln Hospital

Main duties of the job

• The successful candidate will work closely with the Service Manager, Support Manager, Clinician Support Officers and clinicians to ensure the department is appropriately and safely staffed at all times within budgetary constraints.

The post holder will need to have data entry experience, be familiar in using Microsoft Office computer software, Excel in particular.

About us

Lincoln Hospital is a thriving university city and with the opening of the medical school, it provides all major specialties and a 24-hour major accident and emergency service.

United Lincolnshire Hospitals NHS Trust has been granted teaching hospital status, after demonstrating evidence to significant teaching commitment. From now on it will be known as United Lincolnshire Teaching Hospitals NHS Trust.

Pilgrim Hospital is situated in beautiful countryside and serves the communities in the South Lincolnshire area. It provides all major specialties and a 24-hour major accident and emergency service.

Lincolnshire Community Health Services NHS Trust (LCHS) and United Lincolnshire Hospitals NHS Trust (ULHT) have come together in a Group arrangement, with the goal of improving the care provided to patients across the county.

This will not constitute a formal merger of the two organisations, but will bring the Trusts together under a single Board and Executive Leadership Team, with the goal of improving the care that is provided to patients both in the community and in hospitals across Lincolnshire. Both Trusts will retain their separate statutory names and legal obligations.

The Group will be known as Lincolnshire Community and Hospitals NHS Group (LCHG).

Job responsibilities

What should you do next?

Person Specification

Qualifications

• GCSE English C or equivalent level of attainment
• NVQ level 3/HND or equivalent demonstrate experience in admin procedures /IT systems Advance Excel

Experience

• Experience of finding solutions to complex problems
• Experience of developing policies and procedures
• Experience of data collecting and presentation of information
• Experience of working with people in a patient or customer environment
• Experience of working in the NHS
• Excellent verbal and written communication skills
• Ability to communicate effectively
• Listening, negotiating and report writing skills
• Ability to communicate effectively at all levels
• Tactful and diplomatic at all times
• Knowledge of access targets within the NHS
• Knowledge of patient database

Specific Requirements

• Conscientious in standard of work produced.
• Adaptable to change
• Ability to work under pressure and as part of a team in a demanding environment
• Ability to understand and manage rotas.
• Ability to recognise when to seek appropriate assistance from colleagues
• Readiness to try new things
• Excellent understanding of the importance of information and clinical governance.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.