Roster Project Manager

The Palladium Group; Greater London; Hybrid; GBP 45,000 - 65,000; Full time

Job summary

Palladium's Humanitarian Stabilisation Operations Team (HSOT) is seeking a Roster Project Manager to lead end-to-end recruitment for consultants deployed across 130+ countries. You will advertise roles, screen applicants and coordinate onboarding with HRG and Deploy/HERMIS systems, ensuring compliance and timely placement.

The role requires proactive candidate management, strong stakeholder collaboration, and the ability to translate client needs into effective recruitment actions while

Qualifications

• Experience in managing end-to-end recruitment, preferably in humanitarian contexts.
• Skilled in using applicant tracking systems and HR information systems to manage candidate pipelines and reporting.
• Strong collaboration with hiring managers, operations teams, and external partners.
• Ability to develop and analyse recruitment metrics to optimise processes and improve efficiency.

Responsibilities

• Advertise and source suitable consultants to meet recruitment needs.
• Screen profiles and create shortlists based on technical and compliance requirements.
• Schedule interviews and coordinate onboarding with HRG and deploy teams.
• Coordinate candidate handover and ensure accurate consultant details on Deploy and HERMIS.
• Manage candidate communications and timelines throughout the recruitment process.
• Escalate issues and drive improvements to roster systems and processes.

Skills

End-to-end recruitment

Candidate management

Stakeholder collaboration

ATS experience

HR data reporting

UK visa/work rights knowledge

Tools

HERMIS

Deploy HRIS

ATS platforms

Job description

Role Overview: Are you looking to build a career in the humanitarian and international development sector while gaining hands-on experience in global deployments? This is an exciting opportunity to join Palladium's Advisory and Surge Rosters team, supporting the mobilisation of consultants who deliver critical expertise to governments and humanitarian responses worldwide.

As a Roster Project Manager you will be responsible for working closely with the Roster Deputy Team Leader to advertise, source and screen suitable consultants to meet the recruitment needs of OCSM and HRG. The role will also be responsible for supporting the Roster DTL to manage recruitment to the roster for adding humanitarian consultants to the HCRD roster. The role will support the Roster DTL to maintain the responsiveness of the roster, support with CEST assessments and enhance consultant engagement.

You will build on the positive reputation of HSOT deployments to date, understand the importance of pro-active candidate management, and harness the HSOT Roster as a tool to develop and promote the HSOT service offer to FCDO. In doing so, you will raise the profile of HSOT deployments within current clients and other external audiences.

You will foster a collaborative relationship between the Rostering Team and the HSOT Programme Management function to ensure processes are streamlined and functional.

Project Overview: The Humanitarian and Stabilisation Operations Team (HSOT) is contracted by Palladium to deliver the Humanitarian Emergency Response Operations and Stabilisation Programme (HEROS), working with FCDO’s Conflict and Humanitarian Operations Department (CHORD) as well as multiple UK Government teams and partners in 130 countries. Within HEROS, the Advisory and Surge Team (A&S) provides operational and advisory support to meet humanitarian needs and restore stability in sudden-onset disasters, protracted crises and complex emergencies.

Primary duties and responsibilities:

• Advise and support task development with client. This will include supporting the client with drafting the TORs and carrying out CEST assessments. Carry out off payroll legislation check where required.
• Advertising the role on HERMIS, managing the sifting the profiles of applicants.
• Creating a shortlist based on technical and compliance requirements to present to the technical teams and client where applicable.
• Scheduling interviews with shortlisted candidates and technical teams for HRG tasks.
• Share the pen portrait of the selected candidate with the client to arrange an alignment call.
• Responsible for checking consultant details are accurate on Deploy and HERMIS. Ensure the consultant profile contains skills and CMF feedback if applicable.
• Be the point of contact for the consultants to respond to any queries related to the role, recruitment timelines and selection process.
• Accurately handover completed recruitments to the DRM deployment function
• Advertise roles on various job sites. Manage the advert responses and present longlist of candidates to Roster DTL for review. Continue to actively manage open requisitions as needed.
• Schedule interviews with shortlisted candidates, organising assessments and liaising with technical teams to finalise interview panel.
• Coordinate the onboarding process for new roster members, working closely with the Vetting Officer to ensure full compliance with all requirements
• Send out Welcome packs to new roster members and update details on HERMIS.
• Provide feedback to unsuccessful candidates, ensuring a suitable recruitment experience
• Pro-actively escalate issues/opportunities, seek feedback, and evaluate developing need; leading on improvements to HSOT roster systems and processes and/or direct action with respect to recruitment priorities as required.
• Report on Security Clearance and HEST completion rates. This report will be shared with HR to process clearances and book consultants on HEST course.
• In conjunction with technical teams coordinating trainings and orientations for new consultants.
• Support monthly, quarterly, annual contractual reporting on key result areas and, as required, any other important areas of concern.
• Assist in the promotion and encouragement of consistency, integrity, and transparency across the team.
• Work constructively with colleagues to achieve shared goals.
• Share knowledge, support others, and contribute to a positive team culture.
• Be open to feedback and willing to adapt to meet team needs.

Other Duties:

• Required to deploy as and when required during emergency response and with other colleagues for welfare/ monitoring visits up to 4 weeks for up to 25% of the time.
• Undertake any other duties as appropriate to the position, as requested.
• Undertake HEST Training
• Fulfil role of Duty Officer on rotation, providing week-long out of hours surveillance of emergencies
• Support business Transition and Exit Planning: Play a pivotal role in adapting to system upgrades and organizational changes, ensuring the workforce is aligned with future business needs. Lead on providing data inputs during the transition phase
• Contribute to HEROS contract monthly, quarterly, annual contractual reporting on specialist portfolio, and provide support as requested in support of results-based reporting.
• This position follows Palladium’s hybrid working policy, requiring a minimum attendance of three days in the office.
• As appropriate, engage with Palladium UKEA regional team fora and initiatives.

Knowledge, skills and Experience:

• Experience of managing end to end recruitment preferably within the humanitarian sector.
• Skilled in using applicant tracking systems and HR information systems to manage candidate pipelines and reporting.
• Strong communication and collaboration skills to work with hiring managers, operations teams, and external partners.
• Ability to develop and analyse recruitment metrics to optimise processes and improve efficiency.
• Strong candidate management to deliver a seamless and engaging candidate journey from application to onboarding.
• Act with integrity, reliability, and respect in all interactions
• Represent Palladium positively in all professional settings
• Take ownership of tasks and responsibilities.
• Deliver work to agreed standards and deadlines.
• Follow through on commitments and raise concerns early when issues arise.

Candidates must have the right to work in the UK, as visa sponsorship is not available for this role. Applications from candidates who do not meet this requirement will not be considered.

The post holder will be required to obtain a higher level of security clearance. Eligibility for this clearance requires a minimum of two years' residency in the UK within the last five years.

The closing date for the advert is 8th November 2026.

Palladium International Ltd. participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.