Risk and Assurance Team Administrator (12 Month fixed term contract)

Parkinson's UK; Greater London; On-site; GBP 21,000 - 28,000; Full time

Job summary

Parkinson's UK is seeking an experienced Administrator to support the Risk and Assurance Team in the day-to-day functioning of the department. You will manage documentation, scheduling, and meeting administration.

You will follow up on audit and risk actions, maintain robust records for audit trails, and assist with compliance evidence libraries and regulatory activity reports. The role is a fixed-term contract for 12 months.

Qualifications

• Experience in an Administrator role or willingness to learn.
• Experience working with specialised compliance or data tracking management systems.
• Excellent organisation skills, capable of juggling competing priorities under tight deadlines.
• Impeccable administration skills, including note-taking, presentation preparation and a positive, assertive and resilient approach to prioritising and juggling varying pressures and conflicting priorities.

Responsibilities

• Coordinate internal and external meetings including the creation of agendas, collation of papers, and drafting of minutes and or action and decision logs as appropriate, in line with clear deadlines.
• Maintain the various team information systems, ensuring they remain accurate at all times.
• Monitor the team shared mailboxes, in line with agreed rules, escalating enquiries to the appropriate team member in a timely manner.
• Establish and maintain central digital libraries for compliance evidence, internal policies, and regulatory activity reports.
• Support with the collation of information associated with Internal Audits, Insurance Renewals and evidence for the Data Security and Protection Toolkit

Skills

Organisation

Note-taking

Prioritisation

Communication

Tools

Specialised compliance data systems

Job description

You’ll provide critical administrative, operational, and coordination support to the Risk and Assurance Team. You’ll ensure the smooth daily functioning of the department by managing documentation, scheduling and administering meetings.

You’ll follow up on outstanding audit and risk actions and data incidents at the request of the Head of Risk and Assurance. You’ll maintain excellent records to ensure robust audit trails exist for all team activity.

Please note this is a fixed term contract for 12 months.

What you'll do

• Coordinate internal and external meetings including the creation of agendas, collation of papers, and drafting of minutes and or action and decision logs as appropriate, in line with clear deadlines.
• Maintain the various team information systems, ensuring they remain accurate at all times.
• Monitor the team shared mailboxes, in line with agreed rules, escalating enquiries to the appropriate team member in a timely manner.
• Establish and maintain central digital libraries for compliance evidence, internal policies, and regulatory activity reports.
• Support with the collation of information associated with Internal Audits, Insurance Renewals and evidence for the Data Security and Protection Toolkit

What you'll bring

• Experience in an Administrator role or a willingness to learn
• Experience working with specialised compliance or data tracking management systems
• Impeccable organisation skills, capable of juggling competing priorities under tight deadlines
• Excellent administration skills, including note-taking, presentation preparation and a positive, assertive and resilient approach to prioritising and juggling varying pressures and conflicting priorities

Applications close on Sunday 4 October.

Interviews for this role will be held on W/C 12 October.

• Read the job description for this role.
• Read about the benefits of working for us on our website.
• Learn more about our recruitment process.