Retrofit Document Controller

Cardo (Wales & West); Cardiff; On-site; GBP 30,000; Full time

Job summary

Join a forward-thinking company dedicated to social housing maintenance as a Document Controller. In this pivotal role, you will manage documentation processes, ensuring accuracy and compliance while facilitating effective communication across teams. With a focus on innovation and inclusivity, this organization values diverse perspectives and fosters a supportive work environment. If you possess strong organizational and communication skills and are eager to contribute to meaningful projects, this is the perfect opportunity for you to grow and thrive in your career.

Benefits

Company Pension

Health & Wellbeing Programme

Referral Programme

Qualifications

• 1+ years of experience in document control, preferably in construction or retrofit projects.
• Strong organisational and communication skills are essential.

Responsibilities

• Manage and oversee all documentation processes for retrofit projects.
• Ensure timely uploads to PAS & MCS portals for inspections and audits.

Skills

Organisational Skills

Communication Skills

IT Skills (MS Excel, Word)

Problem-Solving Abilities

Ability to Work Under Pressure

Education

Experience in Document Control

Construction or Social Housing Background

Tools

Document Control Software

MS Excel

MS Word

Job description

Who are Cardo Group?

Cardo Group is a social housing property maintenance company.

Our multi-company group provides quality, value for money maintenance, compliance and retrofit services across the south west, south east and midlands. Future plans will see this develop into a national footprint.

We are seeking a meticulous and detail-oriented Document Controller to join our team. The successful candidate will be responsible for managing and overseeing all documentation processes, ensuring that documents are accurately filed, tracked, and maintained in accordance with company policies and regulatory requirements. This role is crucial in facilitating effective communication and information flow within the organisation.

Accountabilities / Responsibilities

• Project filing/Document control/Drawing updates/Technical co-ordination in relation to Retrofit Projects.
• Track & manage all documentation associated with PAS and MCS-related works for our Retrofit Dept, based out of the Cardiff Head Office.
• Maintain current templates on PAS and MCS documentation portals
• Maintain site folders on Company Shared Drive relating to PAS and MCS Documentation
• Upload information to PAS & MCS portals in a timely manner to facilitate inspections and audits
• Produce internal monthly status & progress reports on documentation and ad-hoc reports as and when required.
• Liaise with Quality Mark over Insurance Backed Guarantees
• Liaise with Trustmark over queries relating to Measures.
• Liaise with Scheme providers over information required for Assessments and Re-assessments for new and existing measures attained by Cardo Group.
• Create site folders/packs for new projects
• Audit Projects folders periodically to check all necessary documentation is in place.
• Collation of information and preparation of O&M and H&S Manuals in liaison with Project leads and Site managers
• Process hard copy documentation from completed Projects on their return to Head Office.
• Send Scheme Providers updates on measures installations by property.
• Take & distribute minutes of Fortnightly Retrofit Review Meetings
• Provide assistance to colleagues in the Retrofit Team with administrative duties as required.
  
  

Key Skills, Knowledge, And Experience

• Construction or social housing background (preferred but not essential) ideally in retrofit, construction, or engineering projects.
• Excellent organisational skills
• Experience in working in a Project Office environment (preferred but not essential)
• Ability to work under your own initiative and under pressure.
• Ability to work as part of a team.
• Excellent verbal and written communication skills
• IT Skills – MS Excel and Word and Document Control.
• Ability to work closely with outside agencies/ clients/ contractors & Consultants.
  
  

Key Attributes

• Strong problem-solving abilities.
• Ability to work independently and as part of a team.
• Strong sense of responsibility and accountability.
  
  

Why Join Cardo Group?

At Cardo Group, we are growing, evolving, and building a stable foundation for long-term success. When you join us, you become part of a forward-thinking company that values innovation, integrity, and inclusivity.

We are dedicated to creating an inclusive workplace where everyone feels valued, respected, and empowered to succeed. We recognise that diverse perspectives strengthen our business, drive innovation, and help us better serve the communities we work with.

Equity – We ensure fair opportunities for growth and success, removing barriers that may stand in the way.

Diversity – We embrace different backgrounds, experiences, and viewpoints, knowing that diversity fuels creativity and progress.

Inclusion – We foster a culture where every team member has a voice and feels a true sense of belonging.

At Cardo Group, EDI is more than a policy, it’s part of who we are. We actively promote an environment where all individuals, regardless of race, gender, age, ability, sexual orientation, or background, can thrive.

Join us and be part of a company that values you—exactly as you are.

Job Types: Full-time, Permanent

Pay: Up to £30,000.00 per year

Benefits

• Company pension
• Health & wellbeing programme
• Referral programme
  
  

Schedule

• Day shift
• Monday to Friday
  
  

Experience

• Document Control: 1 year (required)
  
  

Work Location: In person

Company: Cardo

Job Type: Full Time

Job Location: Cardiff

Position: Retrofit Document Controller