Retail Procurement Assistant

EFL; Tees Valley; Hybrid; GBP 21,000 - 29,000; Full time

Job summary

Middlesbrough Football Club is seeking a full-time Procurement Assistant to join the Retail Team. You will support buying, stock control and supplier liaison to keep the retail operation running smoothly.

The role involves processing PO's/invoices, reporting on sales and stock, and assisting with stock reconciliation and year-end stock takes. Ideal candidates will have experience in procurement or stock management, be proficient in Excel, and able to work in a fast-paced environment with a keen

Qualifications

• Experience in a similar procurement role with stock control responsibilities.
• Experience coordinating purchasing, supplier liaison and deliveries.
• Proficiency with Excel and procurement systems; accurate record keeping.
• Experience producing sales, stock and financial reports.

Responsibilities

• Coordinate purchases for the retail shop and wider club operations.
• Maintain supplier records and liaise with accounts for payments.
• Process purchase orders and invoices; ensure accuracy.
• Produce weekly sales and stock reports; support stock reconciliation.
• Perform monthly cycle counts and assist with year-end stock take.
• Reconcile stock movements, invoices and discrepancies with Finance.

Skills

Procurement experience

Stock management

Purchase orders

Supplier liaison

Data analysis

Excel proficiency

Attention to detail

Tools

Procurement systems

Stock management software

Job description

Are you looking to further develop your procurement career and make a real impact in an exciting, fast-paced and ever-changing environment? If so, Middlesbrough Football Club could have the opportunity you've been looking for.

We are looking for a full time Procurement Assistant to join our Retail Team. This is an excellent opportunity to build on your existing experience, supporting the purchasing, buying and stock management activities that help keep our retail operation running successfully. You will work within a fast-paced environment where no two days are the same, and your contribution will have a visible impact across the organisation. You will play a key role in coordinating purchases, managing supplier relationships and maintaining effective stock control. You'll be joining an ambitious organisation at the heart of professional sport, where collaboration, attention to detail and delivering high-quality products and experiences matter.

You will support the retail department’s buying and administration functions, ensuring the efficient coordination of procurement activities. Taking responsibility for coordinating buying activities for both the retail department and wider club operations. You will be responsible for maintaining supplier records, processing purchase orders and invoices, producing weekly and monthly sales and stock reports, supporting stock reconciliation, dealing with incoming deliveries and preparing and performing monthly cycle counting activities.

You will also provide general administrative support to ensure a smooth and effective operation of the department assisting the Head of Retail where required.

• Working closely with the retail Buyer to coordinate all purchases for the retail shop & wider Club
• Set up & maintain supplier records, liaise with accounts department to ensure all financial details are correct and adhere to policy and procedures
• Liaise with suppliers and supply product information, including pricing and barcode information to ensure product arrives at a retail standard
• Working closely with Buyer & Suppliers to track timings for stock delivery and arrange booking in slots
• Receiving deliveries and booking in stock ensuring accuracy of delivery and reporting any discrepancies to both Buyer and supplier immediately
• Perform monthly cycle counts and liaise with external auditor to perform end of year stock take
• Produce, weekly sales and stock reports identifying flags or potential out-of-stock situations to Buyers
• Reconcile all stock movements and transfers, invoices and discrepancies
• Work closely with finance to ensure all transactions are reconciled and investigate errors
• Perform other duties as assigned by the Head of Retail

About The Candidate

• Must have experience in a similar role
• Must have experience working with stock management & procurement systems
• Experience of processing purchase orders, invoices and maintaining accurate records
• Experience liaising with suppliers and internal stakeholders to coordinate purchasing and deliveries
• Proficient in Excel and computer literate
• Previous finance or accounts administration experience.
• Experience producing sales, finance, stock or management reports.

WHAT YOU WILL BRING:

• Strong administrative, organisational and time management skills with ability to work towards tight deadlines
• Excellent analytical skills with the ability to identify trends, discrepancies and potential risks
• High level of accuracy and attention to detail
• Proactive approach with the confidence to analyse data to identify trends, discrepancies and drive improvements
• Strong numerical skills and the ability to reconcile stock and financial information accurately.
• Excellent communication skills with the ability to build effective working relationships with suppliers and internal departments.
• Flexible and adaptable approach to changing priorities and business needs.
• Ability to work independently and take ownership of allocated responsibilities.

About The Club

MFC is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

MFC is also committed to the safeguarding of vulnerable groups.