Retail Administrator

Sodexo; Aylesbury; On-site; GBP 17,000 - 24,000; Part time

Benefits offered by this job

Parking on site

NHS Discount

Staff discount

Full training and protective uniform

Job summary

Sodexo is seeking a detail-oriented Retail Administrator based at Stoke Mandeville Hospital in Aylesbury. The role focuses on delivering seamless administrative support to the retail operation, managing tasks with accuracy, and assisting with recruitment, hospitality bookings, and daily communications.

You will coordinate with the Retail Manager, handle DBS and Right to Work checks, and ensure compliance and timely reporting.

Qualifications

• Proven experience in an administrative role with accurate, high-quality output.
• Strong IT skills, including Microsoft Office and business systems.
• Excellent organisational and planning abilities with multi-tasking capability.
• Ability to work independently with initiative and minimal supervision.
• Strong prioritisation to meet deadlines in a fast-paced environment.
• Attention to detail and high accuracy in all work.
• Ability to handle sensitive information with discretion and maintain confidentiality.

Responsibilities

• Provide efficient day-to-day administrative support to the retail operation, ensuring tasks are completed accurately and on time.
• Assist Retail Manager and Supervisors with meeting administration, including minute taking and maintaining records.
• Process and track Right to Work and DBS checks in line with procedures and deadlines.
• Support financial administration activities including cash banking, parking income reconciliation, and monthly safe audits with Finance Manager.
• Manage retail pricing, menu production, digital menu updates, labels, trackers, and EPOS/Clarity Live system updates.
• Produce and distribute reports, maintain notice boards and policy folders, and share daily trading information with stakeholders.
• Provide administrative support for recruitment, learning and development, hospitality bookings, event coordination, and calendar management.
• Handle general office administration including filing, post management, phone and email enquiries, and ad hoc tasks.

Skills

Administrative experience

IT skills

Organisation & planning

Independent worker

Time management

Attention to detail

Confidentiality

Prioritisation

Tools

Microsoft Office

Job description

Retail Administrator

Healthy outcomes start with positive patient experiences.

• 20hrs pw
• £14.67ph + excellent benefits
• Parking on site, NHS Discount, staff discount
• Location is Stoke Mandeville Hospital Aylesbury HP21 8AL

Check your local transport links here: Plan Your Journey | Traveline - the destination you should input is: HP21 8AL

Please take the time to read the attached job description

Job Introduction

Healthy outcomes begin with great patient experiences.

As a Retail Administrator at Sodexo, based in Stoke Mandeville Hospital ,you'll play a key role in delivering a seamless and supportive experience for patients and visitors. You'll be highly organised, an excellent communicator, and thrive in a dynamic healthcare environment. Our hospitals rely on skilled administrative professionals like you to keep things running smoothly behind the scenes. Join Sodexo and be part of something greater. You belong in a team where you can act with purpose and thrive in your way.

What you'll do:

• Provide efficient day-to-day administrative support to the retail operation, ensuring work is completed accurately and on time.
• Support the Retail Manager and Supervisors with meeting administration, including minute taking and maintaining key records.
• Process and track Right to Work and DBS checks, ensuring compliance with company procedures and deadlines.
• Support financial administration activities, including cash banking, parking income reconciliation, and monthly safe audits alongside the Finance Manager.
• Manage retail pricing, menu production, digital menu updates, labels, retail trackers, and EPOS/Clarity Live system updates.
• Produce and distribute reports, maintain notice boards and policy folders, and communicate daily trading information to relevant stakeholders.
• Provide administrative support for recruitment, learning and development activities, hospitality bookings, event coordination, and calendar management.
• Handle general office administration, including filing, post management, telephone and email enquiries, while supporting the wider team with ad hoc administrative duties as required.

What you bring:

Essential

• Proven experience in an administrative role, with a track record of delivering accurate, high-quality work.
• Strong IT skills, including confidence using Microsoft Office and business systems.
• Excellent organisational and planning skills, with the ability to manage multiple tasks effectively.
• Able to work independently, using initiative and requiring minimal supervision.
• Strong prioritisation skills, with the ability to meet deadlines in a fast-paced environment.
• Exceptional attention to detail and a high level of accuracy.
• Able to handle sensitive information with discretion and maintain confidentiality at all times.
• Excellent time management skills and the ability to manage competing priorities.

Desirable

• Previous experience in a retail, healthcare, or similar administrative environment.
• Understanding of employee relations processes and people-related administration.
• Experience supporting recruitment, onboarding, or compliance activities.
• Strong communication skills, with the ability to build positive relationships with clients, colleagues, and wider teams.
• Experience working with finance administration, cash handling, or reporting processes.
• Knowledge of EPOS, retail systems, or reporting platforms would be advantageous.

What we offer:

Working at Sodexo isn't just a job - it's a chance to make a difference every day. You'll be part of a supportive team, act with purpose, and thrive in a role where your work matters. We also offer a range of benefits to support you and your loved ones:

• Mental health and wellbeing resources
• Employee Assistance Programme (including financial/legal advice & personal support)
• Free health & wellbeing app with 24/7 virtual GP access
• Discounts on high street brands for you and your family
• Salary finance tools and financial wellbeing resources
• Retirement savings plan and life insurance
• Full training and protective uniform provided.
• Opportunities to gain experience through learning and development.
• Cycle to Work scheme & volunteering opportunities.
• Flexible working and a dynamic team environment
• Competitive pay

We may close this advert early if we receive a high number of applications - so don't wait!

About Sodexo

At Sodexo, our purpose is to create a better every day for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100 million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services.

We are committed to being an inclusive employer. We are a forces friendly employer.We welcome and encourage applications from people with a diverse variety of experiences, backgrounds, and identities.We encourage our employees to get involved with our Employee Networks such as Pride, Sodexo Parents & Carers, Sodexo Disability, Ability network, So Together, Generations and Origins.

We're a Disability Confident Leader employer. We're committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations. We run a Disability Confident interview scheme for candidates with disabilities who meet the minimum selection criteria for the job.

Sodexo Disability, Ability network, So Together, Generations and Origins.

Keywords:

Administration, Finance Support, Retail Operations, Cash Handling, Data Accuracy, Compliance (RTW & DBS), EPOS Systems, Organisation & Planning, Stakeholder Communication, Attention to Detail