Resourcer & HR Assistant

BioPhorum Operations Group; Greater London; Hybrid; GBP 22,000 - 30,000; Full time

Job summary

BioPhorum is seeking a Resourcer & HR Assistant to join our People team from a home-based base in the United Kingdom. You will support end-to-end recruitment, staffing pipelines, and HR administration, helping maintain accurate employee records and contracts.

Reporting to the Chief Human Resources Officer, you’ll gain hands-on exposure to recruitment, HR systems, and employee administration while contributing to process improvements in a fast-paced, modern HR function.

Qualifications

• Educated to degree level or equivalent.
• Strong organisational skills and attention to detail.
• Excellent written and verbal communication.
• Experience with HR systems and ATS.
• Professional, discreet handling of confidential information.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Coordinate interview scheduling and assessment logistics for candidates.
• Support role briefs and hiring requirements with hiring managers.
• Proactively source candidates via LinkedIn, job boards, talent pools.
• Review applications and produce longlists for screening.
• Maintain candidate records in the ATS (BambooHR) and ensure data accuracy.
• Assist with offers, contracts, and pre-employment documentation.
• Support HR administration and data management in HRIS.
• Communicate professionally with candidates, employees, and stakeholders.
• Support recruitment reporting and monitor pipeline metrics.
• Identify process improvements and contribute to HR projects.
• Contribute to broader HR initiatives as required.

Skills

Highly organised

Attention to detail

Strong written and verbalcommunication

Stakeholder engagement

Curious and proactive

Discretion with confidential info

Emotionally mature

Adaptable

Service-oriented mindset

Education

Degree level education

Tools

BambooHR

HRIS

ATS platforms

Microsoft Office

Job description

Resourcer & HR Assistant

About BioPhorum

Founded in 2009, BioPhorum is a leading business-to-business membership organisation that enables collaboration across the global life sciences sector. Through its unique subscription-based model, BioPhorum brings together senior experts from across the industry to solve complex challenges and accelerate progress.

The organisation operates 12 specialist “Phorums” spanning areas such as Drug Development, Fill Finish, Supply Chain Resilience, and Technology Strategy. Today, BioPhorum facilitates more than 90 collaborative initiatives, engaging over 7,000 subject matter experts from 150+ global companies, including 18 of the world’s top 20 biopharmaceutical organisations.

With a strong growth strategy, recent expansion into data products, and continued diversification into new service areas, BioPhorum is entering an exciting phase of development.

The Role

We are looking for a Resourcer & HR Assistant to join our People team. Reporting to the Chief Human Resources Officer, this role provides a fantastic entry point into a career in HR, offering hands‑on exposure across recruitment, talent sourcing, HR systems, and employee administration.

You will play a key role in supporting the end‑to‑end recruitment process, ensuring an efficient, professional, and positive experience for both candidates and hiring managers. Alongside this, you will support core HR administration, including employee records, contracts, and system management.

This is a varied and fast‑paced role ideal for someone highly organised, proactive, and keen to develop within a modern, forward‑thinking HR function.

Key Responsibilities

• Coordinate all interview scheduling and assessment logistics, ensuring a seamless experience for candidates and stakeholders
• Partner with hiring managers and Talent Partners to support clear, well‑defined role briefings and hiring requirements
• Proactively source candidates using LinkedIn, job boards, talent pools, and other channels to build strong pipelines
• Review applications and produce high‑quality longlists for Talent Partner screening and assessment
• Maintain accurate candidate records within the ATS (BambooHR), ensuring data is kept up to date throughout the recruitment process
• Support the preparation of offers, contracts, and pre‑employment documentation with accuracy and confidentiality
• Assist with HR administration, including employee data management within HR systems (HRIS)
• Communicate professionally and clearly with candidates, employees, and internal stakeholders
• Support recruitment reporting, tracking key metrics such as pipeline quality, speed, and hiring progress
• Identify opportunities to improve recruitment processes and enhance efficiency and candidate experience
• Contribute to broader HR projects and initiatives as required

About You

• Educated to degree level (or equivalent), with a strong interest in pursuing a career in HR
• Highly organised with excellent attention to detail and the ability to manage multiple priorities
• Strong written and verbal communication skills, confident engaging with stakeholders at all levels
• Curious and proactive, with a willingness to ask questions and learn quickly
• Able to exercise good judgement when reviewing candidate information and supporting selection processes
• Comfortable working with HR systems, ATS platforms, and Microsoft Office applications
• Professional, discreet, and able to handle confidential information appropriately
• Emotionally mature, objective, and able to remain professional in sensitive situations
• Adaptable, coachable, and motivated by continuous improvement
• A proactive, service-oriented mindset with the resilience to work in a fast‑paced environment

Location

This is a home‑based role within the United Kingdom, with occasional travel required for meetings and in‑person recruitment activities.