HR Administrator

RoukenBio Ltd; Motherwell; On-site; GBP 23,000 - 29,000; Full time

Benefits offered by this job

Competitive salary from £26,000

Pension

32 days holiday per year

Flexible working

On-site car parking

Refer a Friend Scheme

Health & wellbeing initiatives

Job summary

RoukenBio Ltd is seeks a capable HR Administrator to keep HR operations accurate and efficient across the employee lifecycle. You’ll manage records, documentation, onboarding, and recruitment liaison, while ensuring GDPR compliance and responsive support to colleagues.

You will be the go-to for HR queries, contribute to payroll changes when needed, and participate in improvement projects. Flexible working and a competitive package are on offer.

Qualifications

• 3+ years of experience in HR administration or a similar people-focused role.
• Solid understanding of HR processes and record-keeping best practices.
• Experience preparing contracts, managing HR documents and coordinating recruitment.
• Comfortable managing sensitive data and maintaining confidentiality.
• CIPD Level 3 or above (or working toward) is desirable.

Responsibilities

• Maintain accurate HR records and ensure all employee data is up to date.
• Prepare contracts, letters, and other documentation throughout the employee journey.
• Track key milestones (e.g. probation, reviews, training) and send reminders as required.
• Post job adverts, schedule interviews, and coordinate candidate communication; prepare offer docs.
• Support employee induction, ensuring all compliance documents are completed; assist with background checks.
• Ensure documentation and data are processed in line with GDPR and internal policy; maintain filing systems.
• Assist with payroll changes and monthly reporting; support benefits enrolment and queries.
• Be the first point of contact for general HR queries and help organise communications and events.
• Assist HR projects, system upgrades, policy reviews, and audits to drive continuous improvement.

Skills

HR administration

Record-keeping

Microsoft Office

HRIS

Education

CIPD Level 3 (or equivalent)

Tools

HRIS platforms

Job description

As our HR Administrator, you will play a key role in ensuring our HR operations run smoothly, efficiently and in line with our values. This is a hands-on, detail-focused role will be suited to someone experience in HR administration who enjoys process, structure and enabling others to succeed.

You’ll be responsible for maintaining accurate records, preparing documentation, supporting recruitment and onboarding, and being the first point of contact for HR queries. You’ll work closely with the HR team and the wider company team to deliver a great employee experiences across the lifecycle.

WHAT WE EXPECT YOU TO DO

Key responsibilities:

Employee Lifecycle Administration

• Maintain accurate HR records and ensure all employee data is up to date
• Prepare contracts, letters, and other documentation throughout the employee journey
• Track key milestones (e.g. probation, reviews, training) and send reminders as required

Recruitment and On-Boarding

• Post job adverts, schedule interviews, and coordinate candidate communication
• Prepare offer documentation and onboarding materials
• Support employee induction, ensuring all compliance documents are completed
• Assist with background checks and other pre-employment tasks

HR Systems and Compliance

• Ensure documentation and data are processed in line with GDPR and internal policy
• Maintain filing systems
• Assist with payroll changes and monthly reporting
• Support benefits enrolment, changes, and employee queries
• Help organise HR audits and maintain compliance with legislation

People Support

• Be the first point of contact for general HR queries, escalating when necessary
• Help organise employee communications, engagement events and training sessions
• Support preparation for internal meetings
• Manage the HR inbox, responding to or routing employee inquiries

Project and Operational Support

• Assist with HR projects such as system upgrades, policy reviews and audits
• Contribute to continuous improvement of administrative processes

Key Competencies:

• Attention to Detail and Process Accuracy
• Confidentiality and Discretion
• Strong Organisation and Time Management
• Clear and Friendly Communication
• Ability to Work Proactively and Independently
• Strong Working Knowledge of Microsoft Office and HRIS tools

WHAT WE ARE LOOKING FOR FROM YOU

We would like you to have the following:

• 3+ years of experience in HR administration or a similar people-focused role
• Solid understanding of HR processes and record-keeping best practices
• Experience preparing contracts, managing HR documents and coordinating recruitment
• Comfortable managing sensitive data and maintaining confidentiality
• Highly organiser, personable, and committed to service excellence
• CIPD Level 3 or above (or working toward) is desirable

To support a culture within RoukenBio which is aligned to our company values and behaviours, we would like you to be:

• Self-motivated, highly organised, multi-tasker who can work independently
• Approachable to encourage employees and internal stakeholders to ask questions.
• Goal-oriented, able to deliver success for both self and the wider team within required timescales.
• A creative and adaptable thinker, even with shifting priorities.
• Able to see the big picture and translate this into meaningful decisions/actions.
• An excellent communicator who can foster relationships externally and internally at all levels within the business.
• A champion of self-learning and sharing best practices with colleagues in support of employee development.
• Solutions driven which helps to solve problems and drive continuous improvement.
• Focused, with exceptional attention to detail

WHAT YOU’LL GET FROM US

You will get the chance to learn, grow, develop, and enhance your career within a biotechnology company at the forefront of drug development strategies. In addition, the company offers the following benefits package:

• Competitive salary, from £26,000.
• Pension.
• 32 days holiday per annum (inclusive of public holidays) which increases to a maximum of 37.
• Death in Service Benefit which includes access to a 24/7 virtual GP.
• Flexible working.
• Refer a Friend Scheme.
• On-site car parking.
• Free Healthy Snacks.
• Merit Award Recognition Scheme.
• The opportunity to join several committees or focus groups (Employee Forum, Wellness, Recognition, Health & Safety or Social Committee).
• We value inclusion, learning and personal growth. We actively support professional development and are building a culture where everyone can belong and progress.