Residential Property & FF&E Coordinator

Marlborough College; Marlborough; On-site; GBP 28,000 - 34,000; Full time

Job summary

Marlborough College is seeking an Estates administrative professional to support staff accommodation within the Estates team. The role involves coordinating moves, inventory, tenancy agreements, deposits, and annual property inspections, under the direction of the Residential Property and FF&E Assets Manager and Estates Manager.

You will liaise with HR to determine occupancy requirements, manage contractual paperwork, and assist with budget monitoring and reporting.

Responsibilities

• Coordinate all residential property moves into and out of College and private rental accommodation for staff.
• Liaise with HR to establish occupant accommodation requirements and match to property portfolio.
• Issue Service Occupancy Agreement contracts; arrange deposits.
• Occupancy inventory, check-in/check-out; deduct from deposits as needed.
• Annual inspection of accommodation properties and address concerns.
• Identify maintenance works for residential properties under guidance of senior managers.
• Recommend refurbishments with budget approval from Estates Bursar.
• Identify furnishings for staff properties and coordinate procurement.
• Support Building Surveyor with condition monitoring and maintenance delivery.
• Liaise with landlords/agents; arrange legal paperwork and rent payments.
• Support M&E to monitor heating/electrical systems and notify maintenance needs.
• Obtain approvals for moves from Estates management; update staff accommodation booklet; administer guidance in staff booklet.
• Receive and process Council Tax payments; provide reports for budget monitoring.
• Manage rents and prepare reports; monitor TV licences; manage dedicated budgets.
• Cover Estates front office operations when required.
• Provide additional administration support per annual objectives.

Job description

Marlborough College is seeking an Estates administrative professional to support staff accommodation within the Estates team. The role involves coordinating moves, inventory, tenancy agreements, deposits, and annual property inspections, under the direction of the Residential Property and FF&E Assets Manager and Estates Manager.

You will liaise with HR to determine occupancy requirements, manage contractual paperwork, and assist with budget monitoring and reporting.