Research Grant Support Administrator

UK Atomic Energy Authority; South Oxfordshire; On-site; GBP 30,000 - 36,000; Full time

Benefits offered by this job

Excellent pension

Performance bonus

Defined benefit pension

25 days annual leave

Flexible working

Job summary

UK Atomic Energy Authority is seeking a publications and research administration professional to manage publication processes, support researchers with submissions, and maintain governance data. You will coordinate PhD projects, handle student-related financials, and deliver user training for information systems.

The role requires onsite presence in Oxfordshire with flexible working options and a strong emphasis on compliance, data accuracy, and stakeholder collaboration.

Qualifications

• Experience in research support, administration, publications, education, or similar environment.
• Experience maintaining records or information management systems with high accuracy.
• Experience coordinating across multiple workstreams including reporting and documentation.
• Proficiency with Microsoft Excel and Word and data management systems.
• Knowledge of research publications, governance, open access, or academic programmes.
• Experience supporting events and programmes with multiple stakeholders.

Responsibilities

• Manage publication processes and act as first point of contact for researchers.
• Support publication submissions ensuring compliance with open access and copyright.
• Maintain and improve research reporting, publications, and data systems.
• Monitor compliance with publication policies and legislative requirements.
• Produce reports on publications, outputs, and governance data.
• Deliver training and user support for publication and information systems.
• Coordinate PhD project administration from proposal to closure.
• Process financial and contractual activities for studentships (POs, invoices).
• Organise student engagement activities, visits, training, and events.
• Coordinate logistics for PhD and research events, including open days.

Skills

Research administration

Record keeping

Multistakeholder coordination

Microsoft Excel

Open access knowledge

Event support

Tools

Data management systems

Job description

• Salary: £32,903 + excellent benefits including outstanding pension
• Division: Materials
• Department: Materials - Other

Job Description

About us

Fusion, the process that powers the sun and stars, is one of the most promising options for generating the cleaner, carbon-free energy that our worldbadly needs. UKAEA leads the way in realizing fusion energy, partnering with industryand research organisations to achieveground-breaking advancements. Our goal is to bring fusion electricity to the gridby developing the power stations of tomorrow and the skilled workforce to deliver them.

About the job

Play a key role in supporting UKAEA’s research community by helping to manage publications, research reporting activities, and PhD studentship programmes. Your work will help ensure research outputs are effectively governed, accessible, and compliant with relevant requirements, supporting the advancement of fusion energy research. This is an opportunity to work across a diverse range of research support activities, from publications and data systems to student engagement and event delivery.

What You’ll Be Doing

• Manage publication processes and act as the first point of contact for researchers using publication and research reporting systems.
• Support researchers with publication submissions, ensuring compliance with open access, copyright, and internal requirements.
• Maintain and improve research reporting, publications, and data management systems.
• Monitor compliance with publication policies and relevant legislative requirements.
• Produce reports on publications, research outputs, and governance-related data.
• Deliver training and user support for publication and research information systems.
• Coordinate PhD project administration from proposal submission through to project completion and contract closure.
• Process financial and contractual activities for studentship programmes, including purchase orders, invoices, and project documentation.
• Organise student engagement activities, visits, training sessions, and research-related events.
• Coordinate logistics and on-site delivery for PhD and research engagement events, including open days and campus visits.

What You’ll Bring

• Experience in a research support, administration, publications, education, or similar environment, or equivalent learning through an HNC, apprenticeship, and relevant work experience.
• Experience maintaining records, databases, or information management systems with a high degree of accuracy.
• Experience supporting administrative processes across multiple workstreams, including reporting, documentation, or programme coordination.
• Proficiency in Microsoft Office applications, including Excel and Word, and experience using digital systems for data management and reporting.
• Knowledge of, or experience working within, processes relating to research publications, research governance, open access, copyright, or academic programmes.
• Experience supporting events, projects, or programme administration involving multiple stakeholders and activities.

UKAEA is an onsite organisation, and this role requires regular onsite presence (usually between 3-5 days in any given week) in line with business needs. We actively support flexible working arrangements where this is compatible with the role.

We have a generous range of benefits (see the full list here ) and highlights include:

• A salary of£32,903
• Up to 7% corporate performance bonus
• Final salary defined benefits pension scheme with an equivalent of21.5% employer pension contribution
• 25 days annual leave plus2.5 'privilege' days;8 Bank Holidays
• Additional 3 days of site closure over Christmas break
• Flexible working options plus family-friendly leave provisions

Our commitment to ED&I

UKAEA's mission is clean energy for all, and we welcome talented people from all backgrounds to help us achieve this goal. We are committed to equality, diversity,inclusionand accessibility, and strive to ensure fair representation across our workforce.

Please email [e-mail] if you have any questions or require adjustments to help youparticipatefairly in our recruitment process, for example changes to the way we interview or share information. As a Disability Confident Employer, we are committed to providing an inclusive and accessible recruitment experience for all candidates.

We particularly encourage applications from groups currently underrepresented in STEM, including women and people from diverse ethnic backgrounds. All appointments are made onmeritand further information can be found here .

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