Research Grant Support Administrator

UK Atomic Energy Authority; Culham; On-site; GBP 30,000 - 36,000; Full time

Benefits offered by this job

Salary £32,903 per year

Performance bonus up to 7%

Generous pension scheme

25 days annual leave + holidays

Flexible working options

Job summary

UK Atomic Energy Authority (UKAEA) is seeking a Publications and Research Administration professional to support its research community by managing publications, research reporting activities, and PhD studentship programmes. You will help ensure outputs are governed, accessible, and compliant with open access, copyright, and internal requirements.

Work spans publications systems, data management and event delivery, with onsite presence and opportunities for flexible working where possible.

Qualifications

• Experience in a research support, administration, publications, education, or similar environment.
• Experience maintaining records, databases, or information management systems with accuracy.
• Experience supporting administrative processes across multiple workstreams, including reporting, documentation, or programme coordination.

Responsibilities

• Manage publication processes and be the first contact for researchers using publication and reporting systems.
• Support researchers with publication submissions ensuring open access, copyright, and internal requirements.
• Maintain and improve research reporting, publications, and data management systems.
• Monitor compliance with publication policies and legislative requirements.
• Produce reports on publications, research outputs, and governance-related data.
• Deliver training and user support for publication and research information systems.
• Coordinate PhD project administration from proposal submission to project closure.
• Process financial and contractual activities for studentship programmes, including PO, invoices, and docs.
• Organise student engagement activities, visits, trainings, and research-related events.
• Coordinate logistics and on-site delivery for PhD and research events.

Skills

Publication management

Data management

Administrative coordination

Reconciliation with policies

Tools

Microsoft Office

Job description

Fusion, the process that powers the sun and stars, is one of the most promising options for generating the cleaner, carbon-free energy that our worldbadly needs. UKAEA leads the way in realizing fusion energy, partnering with industryand research organisations to achieveground-breaking advancements. Our goal is to bring fusion electricity to the gridby developing the power stations of tomorrow and the skilled workforce to deliver them.

About the job

Play a key role in supporting UKAEA’s research community by helping to manage publications, research reporting activities, and PhD studentship programmes. Your work will help ensure research outputs are effectively governed, accessible, and compliant with relevant requirements, supporting the advancement of fusion energy research. This is an opportunity to work across a diverse range of research support activities, from publications and data systems to student engagement and event delivery.

What You’ll Be Doing

• Manage publication processes and act as the first point of contact for researchers using publication and research reporting systems.
• Support researchers with publication submissions, ensuring compliance with open access, copyright, and internal requirements.
• Maintain and improve research reporting, publications, and data management systems.
• Monitor compliance with publication policies and relevant legislative requirements.
• Produce reports on publications, research outputs, and governance-related data.
• Deliver training and user support for publication and research information systems.
• Coordinate PhD project administration from proposal submission through to project completion and contract closure.
• Process financial and contractual activities for studentship programmes, including purchase orders, invoices, and project documentation.
• Organise student engagement activities, visits, training sessions, and research-related events.
• Coordinate logistics and on-site delivery for PhD and research engagement events, including open days and campus visits.

What You’ll Bring

• Experience in a research support, administration, publications, education, or similar environment, or equivalent learning through an HNC, apprenticeship, and relevant work experience.
• Experience maintaining records, databases, or information management systems with a high degree of accuracy.
• Experience supporting administrative processes across multiple workstreams, including reporting, documentation, or programme coordination.
• Proficiency in Microsoft Office applications, including Excel and Word, and experience using digital systems for data management and reporting.
• Knowledge of, or experience working within, processes relating to research publications, research governance, open access, copyright, or academic programmes.
• Experience supporting events, projects, or programme administration involving multiple stakeholders and activities.

UKAEA is an onsite organisation, and this role requires regular onsite presence (usually between 3-5 days in any given week) in line with business needs. We actively support flexible working arrangements where this is compatible with the role.

We have a generous range of benefits (see the full list here ) and highlights include:

• A salary of£32,903
• Up to 7% corporate performance bonus
• Final salary defined benefits pension scheme with an equivalent of21.5% employer pension contribution
• 25 days annual leave plus2.5 ‘privilege’ days;8 Bank Holidays
• Additional 3 days of site closure over Christmas break
• Flexible working options plus family-friendly leave provisions

Our commitment to ED&I

UKAEA’s mission is clean energy for all, and we welcome talented people from all backgrounds to help us achieve this goal. We are committed to equality, diversity,inclusionand accessibility, and strive to ensure fair representation across our workforce.

Please email [e-mail] if you have any questions or require adjustments to help youparticipatefairly in our recruitment process, for example changes to the way we interview or share information. As a Disability Confident Employer, we are committed to providing an inclusive and accessible recruitment experience for all candidates.

We particularly encourage applications from groups currently underrepresented in STEM, including women and people from diverse ethnic backgrounds. All appointments are made onmeritand further information can be found here .

£32,903 + excellent benefits including outstanding pension

As an employee of UKAEA you will benefit from:

• Outstandingdefined benefit pension scheme,details of which can be found at the end of this advert.
• Corporate bonus schemeup to7%and aRelocationallowance (if eligible).
• Flexible working optionsincluding family friendly policies.
• Employee Assistance Programmeand trained Mental Health First Aiders,
• Generous annual leaveallowance starting with 25 days, plus 3 days Christmas closure and 2.5 privilege days, in addition to UK bank holidays
• A vibrantculturecommitted to equality and being fullyinclusive

Browse some of our current job vacancies below.

What can I expect from the application process at UKAEA?

Once you have submitted a formal application via our website, all CVs will be reviewed shortly after the closing date of the advert.

By 2050, the planet could be using twice as much electricity compared to today. Are you interested in contributing and helping to shape the future of the world’s energy? If so, read on.

Fusion, the process that powers the Sun and stars, is one of the most promising options for generating the cleaner, carbon-free energy that our world badly needs.

UKAEA leads the way in realising fusion energy, partnering with industry and research for groundbreaking advancements. Our goal is to bring fusion electricity to the grid, supported by tomorrow's power stations. In pursuit of our mission, UKAEA embraces core values: Innovation, Commitment, Trust, and Collaboration.