Research Grant Support Administrator

Fusion Energy Base; Abingdon; On-site; GBP 30,000 - 36,000; Full time

Benefits offered by this job

Corporate performance bonus up to 7%

Final salary defined benefits pension

21.5% employer pension contribution

25 days annual leave + 2.5 privilege

8 Bank Holidays

Site closure 3 days over Christmas

Flexible working options

Family-friendly leave

Job summary

UKAEA is seeking a Research Grant Support Administrator to help manage publications, research reporting activities, and PhD studentship programmes. You will ensure governance, accessibility and compliance while supporting researchers across publications, data systems and events.

You will coordinate PhD administration from proposal through to contract closure, and handle financial and contractual tasks for studentships, including invoices and project documentation, while delivering user training

Qualifications

• Experience in a research support, administration, publications, education, or similar environment.
• Experience maintaining records, databases, or information management systems with accuracy.
• Experience supporting administrative processes across multiple workstreams, including reporting and project coordination.
• Proficiency in Microsoft Office applications, including Excel and Word.
• Knowledge of research publications, governance, open access, or copyright processes.
• Experience supporting events or programmes with multiple stakeholders.

Responsibilities

• Manage publication processes and primary contact for researchers using publication systems.
• Support researchers with submissions, ensuring open access, copyright and internal compliance.
• Maintain and improve research reporting, publications and data management systems.
• Monitor compliance with publication policies and legal requirements.
• Produce reports on publications, outputs and governance data.
• Deliver training and user support for publication and research information systems.
• Coordinate PhD project administration from proposal to closure and contract closure.
• Process financial and contractual activities for studentship programmes (POs, invoices, docs).
• Organise student engagement activities and research events; coordinate on-site delivery.

Skills

Research administration

Data management

Record keeping

Tools

Microsoft Excel

Microsoft Word

Job description

Research Grant Support Administrator

Overview of Responsibilities

About us Fusion, the process that powers the sun and stars, is one of the most promising options for generating the cleaner, carbon-free energy that our world badly needs. UKAEA leads the way in realizing fusion energy, partnering with industry and research organisations to achieve ground-breaking advancements. Our goal is to bring fusion electricity to the grid by developing the power stations of tomorrow and the skilled workforce to deliver them.

About the job

Play a key role in supporting UKAEA’s research community by helping to manage publications, research reporting activities, and PhD studentship programmes. Your work will help ensure research outputs are effectively governed, accessible, and compliant with relevant requirements, supporting the advancement of fusion energy research. This is an opportunity to work across a diverse range of research support activities, from publications and data systems to student engagement and event delivery.

What You’ll Be Doing

Manage publication processes and act as the first point of contact for researchers using publication and research reporting systems. Support researchers with publication submissions, ensuring compliance with open access, copyright, and internal requirements. Maintain and improve research reporting, publications, and data management systems. Monitor compliance with publication policies and relevant legislative requirements. Produce reports on publications, research outputs, and governance-related data. Deliver training and user support for publication and research information systems. Coordinate PhD project administration from proposal submission through to project completion and contract closure. Process financial and contractual activities for studentship programmes, including purchase orders, invoices, and project documentation. Organise student engagement activities, visits, training sessions, and research-related events. Coordinate logistics and on-site delivery for PhD and research engagement events, including open days and campus visits.

What You’ll Bring

Experience in a research support, administration, publications, education, or similar environment, or equivalent learning through an HNC, apprenticeship, and relevant work experience. Experience maintaining records, databases, or information management systems with a high degree of accuracy. Experience supporting administrative processes across multiple workstreams, including reporting, documentation, or programme coordination. Proficiency in Microsoft Office applications, including Excel and Word, and experience using digital systems for data management and reporting. Knowledge of, or experience working within, processes relating to research publications, research governance, open access, copyright, or academic programmes. Experience supporting events, projects, or programme administration involving multiple stakeholders and activities.

Benefits

We have a generous range of benefits (see the full list here) and highlights include: A salary of £32,903 Up to 7% corporate performance bonus Final salary defined benefits pension scheme with an equivalent of 21.5% employer pension contribution 25 days annual leave plus 2.5 ‘privilege’ days; 8 Bank Holidays Additional 3 days of site closure over Christmas break Flexible working options plus family-friendly leave provisions

Our commitment to ED&I

UKAEA’s mission is clean energy for all, and we welcome talented people from all backgrounds to help us achieve this goal. We are committed to equality, diversity, inclusion and accessibility, and strive to ensure fair representation across our workforce. Please email [e-mail] if you have any questions or require adjustments to help you participate fairly in our recruitment process, for example changes to the way we interview or share information. As a Disability Confident Employer, we are committed to providing an inclusive and accessible recruitment experience for all candidates. We particularly encourage applications from groups currently underrepresented in STEM, including women and people from diverse ethnic backgrounds. All appointments are made on merit and further information can be found here.

Salary

£32,903 + excellent benefits including outstanding pension View benefits

Programme Department Materials - Other Discipline Engineering Site Location UKAEA Culham, Oxfordshire Type of Employment Full-time Reference Number REF4572V