Research and Knowledge Exchange Administrator (PhD and Finance)

University of the Arts London; Greater London; Hybrid; GBP 34,000 - 42,000; Full time

Job summary

University of the Arts London London College of Fashion is seeking a Research and PhD Administrator (Finance) to support research and doctoral administration across the College. You will work within the Research and Knowledge Exchange (RKE) department to ensure effective administrative support for researchers and doctoral students.

Responsibilities include maintaining financial records, coordinating pre-enrolment activities and supporting seminars and the annual PhD symposium, while

Qualifications

• Bachelor’s degree in administration or finance.
• Experience in research administration or related experience in the creative sector.
• Organised, detail-oriented, able to prioritise and work independently.

Responsibilities

• Maintain accurate financial records and process expenses.
• Coordinate pre-enrolment activities, inductions and interviews for PhD students.
• Organise seminars, doctoral training and the annual PhD symposium.

Skills

Research administration

Financial administration

Programme coordination

Data management

Education

Bachelor's degree in administration or finance

Job description

Are you an organised administrator with experience supporting research, managing financial processes or coordinating academic programmes? London College of Fashion (LCF), University of the Arts London (UAL), is looking for a Research and PhD Administrator (Finance) to help deliver effective research and doctoral administration across the College.

Working within the Research and Knowledge Exchange (RKE) department, you’ll bring together research administration, financial support and PhD student administration. Working closely with the Research and Knowledge Exchange Manager, the RKE team, the UAL Doctoral School and colleagues across the College, you’ll help ensure the research community is well supported, and doctoral students receive effective administrative support.

Your responsibilities will include:

• Research and finance: maintaining accurate financial records, processing expenses, supporting projects as necessary, and preparing reports for committees and senior management.
• PhD administration: coordinating pre-enrolment activities, inductions and application interviews, maintaining student records and monitoring progress in collaboration with students and their supervisors.
• Events and departmental support: organising seminars, doctoral training and the annual PhD symposium, maintaining information systems and contributing to improvements in administrative processes.

This varied role offers the opportunity to apply your administrative, organisational and financial skills in a creative higher education environment, supporting research and doctoral education at LCF.

You will have a bachelor’s degree in a relevant field, such as administration or finance, alongside experience in research administration or related experience in the creative sector.

You will be organised and detail-oriented, with the ability to manage competing priorities, work independently and use your initiative to resolve problems. You will have effective written and verbal communication skills, an understanding of data management systems, and the ability to analyse information and produce reports.

You’ll also bring an understanding of financial management and monitoring, alongside a commitment to ethical research practices and integrity. You’ll be an enthusiastic team player and be comfortable working collaboratively with colleagues across different professional groups, building effective working relationships and providing a positive, inclusive and responsive service to students and staff.