Research Administrator

Midlands Partnership NHS Foundation Trust; Stoke-on-Trent; On-site; GBP 21,000 - 28,000; Full time

Job summary

Midlands Partnership NHS Foundation Trust is seeking a Research Administrator to join its supportive research team in Stoke-on-Trent. The role supports studies across mental health, physical health and vaccines, with duties including data handling and the creation of study packs for patients.

You will work within an established admin team alongside Research Nurses, Clinical Research Practitioners and Data Managers, ensuring high-quality research delivery and confidentiality.

Qualifications

• Experience using Microsoft Office packages including Outlook, Word, Excel and PowerPoint.
• Experience with inpatient management systems (RiO, Diamond, IPortal).
• Ability to work within a team environment and contribute to team development.
• Experience setting up office/administrative systems.

Responsibilities

• Duties will include activity tracking, data inputting, clinic preparation support and research documentation maintenance.
• Organise meetings (in person and online), take and distribute minutes, handle procurement, rota management and communications.

Skills

Communication

Teamwork

Organisational skills

Administrative systems

Tools

Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Job description

Midlands Partnership NHS Foundation Trust

Research Administrator

The closing date is 04 November 2026

This role isnot eligible for visa sponsorship. If it is identified that you require sponsorship to undertake this role your application may be withdrawn

We are seeking an enthusiastic and organised individual to work within our friendly and supportive research team. Our team provides research opportunities across a broad variety of specialities including mental health, physical health and vaccines. This post is an important and valued position that helps the research delivery team ensure safe and accurate conduct of research within the Trust. You will be based at our research site at Haywood Hospital, Stoke on Trent (with a temporary starting base of Cheadle Hospital due to current building works at Haywood hospital). You will also be required to travel to our other research sites across the geography of the Trust.

Main duties of the job

You will support a variety of studies, with interesting changeable duties each day involving IT use, data handling, creation of research study packs for patients, clinic planning support and more. The role requires effective communication with colleagues, keeping to deadlines and respecting the confidentiality of information. You should be able to prioritise your workload and work on your own initiative. Due to the regular introduction of new research studies the work is varied, making the role very engaging and rewarding. You will be working within an established admin team, alongside Research Nurses, Clinical Research Practitioners and Data Managers, providing a high-quality research service.

About us

Midlands Partnership NHS Foundation Trust is an award winning organisation with over 9000 employees. We are one of the largest integrated Health and Social Care providers, covering services across North & South Staffordshire, Shropshire, Hampshire, Buckinghamshire, Isle of Wight and Essex.

We pride ourselves on the services provided to support with the well-being of all of our employees both physically and mentally and offer counselling support and lifestyle information. Opportunities for flexible working are also available depending on the role.

We encourage career development provided by in house training programs and coaching support.

Demonstrating our strong commitment to equality, diversity and inclusion, and in context of our objective aligned to the growth of diversity across the workforce; we are particularly seeking applications from individuals who may be from under-represented groups, such as black, Asian or other ethnic groups, individuals with a disability, or LGBTQ+ individuals who meet the specific criteria.

We are embedding values based and inclusive recruitment practices to ensure that all applicants, from any backgrounds, have an equal chance of success in achieving a role with us.

Job responsibilities

Duties will be varied dependent of each individual research study needs, meaning every day is different and interesting. These research study duties can include activity tracking, data inputting, clinic preparation support and research documentation maintenance.

Alongside supporting the studies, you will be responsible for a range of administrative duties, including organising meetings both in person and online, taking and distributing minutes, procurement activities, rota management, and handling email and telephone correspondence with internal and external staff members, as well as service users. Therefore, you should have previous administrative experience and possess strong organisational and communication skills.

Person Specification

Experience

• Knowledge and experience of using Microsoft Office packages including Outlook, Word, Excel and PowerPoint
• Knowledge and experience of using inpatient management systems (e.g. RiO, Diamond, IPortal

Experience

• Able to work within a team environment and contribute effectively to team development
• Previous experience of setting up office/administrative systems.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Midlands Partnership NHS Foundation Trust