Remote Estates Compliance & Contracts Lead - East & South

City of Norwich School, An Ormiston Academy; Norwich, Ipswich; Hybrid; GBP 35,000 - 48,000; Full time

Job summary

City of Norwich School, An Ormiston Academy, is recruiting an Estates Compliance and Contracts Supervisor to co-ordinate statutory compliance and planned maintenance across East and South England academies. The role is remote, with regular travel to Norwich, Ipswich and other Eastern sites, and reports to the Head of Safety and Estates Compliance.

You will manage CAFM records, verify certificates, raise orders and prepare reports, while collaborating with regional teams to optimise estate

Qualifications

• Recent experience in an administrative or coordination role within an estates, facilities or maintenance environment, ideally in education.
• Awareness of statutory compliance requirements for buildings, such as fire, water, electrical and gas.
• Experience of using a CAFM system to schedule activities and record documentation, along with good IT skills, including Word, Excel and Outlook.
• The ability to manage a high volume of activities and deadlines across multiple sites, with strong attention to detail and accuracy in record-keeping.
• GCSEs in English and Maths at grade 4/C or above.
• A health and safety qualification such as IOSH, and knowledge of the SFG20 maintenance standard, would be an advantage but are not essential.

Responsibilities

• Coordinate visits and access arrangements, keep track of what is due, chase what is outstanding, follow up remedial actions and elevate overdue or high‑risk items.
• Keep accurate records in our CAFM system, iAM Compliant, and quality-check contractor certificates and documentation.
• Raise purchase orders, prepare compliance reports and support contract review meetings.
• Work alongside the North/West counterpart and Building Services Manager as an expert user of iAM Compliant.
• Travel to academies across the region; work remotely to support East and South England schools.

Skills

Administrative coordination

Record-keeping

IT literacy

Stakeholder communication

Education

GCSEs in English and Maths

IOSH qualification (advantage)

Tools

CAFM system (iAM Compliant)

Job description

City of Norwich School, An Ormiston Academy, is recruiting an Estates Compliance and Contracts Supervisor to co-ordinate statutory compliance and planned maintenance across East and South England academies. The role is remote, with regular travel to Norwich, Ipswich and other Eastern sites, and reports to the Head of Safety and Estates Compliance.

You will manage CAFM records, verify certificates, raise orders and prepare reports, while collaborating with regional teams to optimise estate