Estates Compliance and Contracts Supervisor (East & South)

City of Norwich School, An Ormiston Academy; Norwich, Ipswich; Hybrid; GBP 35,000 - 48,000; Full time

Job summary

City of Norwich School, An Ormiston Academy, is recruiting an Estates Compliance and Contracts Supervisor to co-ordinate statutory compliance and planned maintenance across East and South England academies. The role is remote, with regular travel to Norwich, Ipswich and other Eastern sites, and reports to the Head of Safety and Estates Compliance.

You will manage CAFM records, verify certificates, raise orders and prepare reports, while collaborating with regional teams to optimise estate

Qualifications

• Recent experience in an administrative or coordination role within an estates, facilities or maintenance environment, ideally in education.
• Awareness of statutory compliance requirements for buildings, such as fire, water, electrical and gas.
• Experience of using a CAFM system to schedule activities and record documentation, along with good IT skills, including Word, Excel and Outlook.
• The ability to manage a high volume of activities and deadlines across multiple sites, with strong attention to detail and accuracy in record-keeping.
• GCSEs in English and Maths at grade 4/C or above.
• A health and safety qualification such as IOSH, and knowledge of the SFG20 maintenance standard, would be an advantage but are not essential.

Responsibilities

• Coordinate visits and access arrangements, keep track of what is due, chase what is outstanding, follow up remedial actions and elevate overdue or high‑risk items.
• Keep accurate records in our CAFM system, iAM Compliant, and quality-check contractor certificates and documentation.
• Raise purchase orders, prepare compliance reports and support contract review meetings.
• Work alongside the North/West counterpart and Building Services Manager as an expert user of iAM Compliant.
• Travel to academies across the region; work remotely to support East and South England schools.

Skills

Administrative coordination

Record-keeping

IT literacy

Stakeholder communication

Education

GCSEs in English and Maths

IOSH qualification (advantage)

Tools

CAFM system (iAM Compliant)

Job description

Work where it matters most, achieve what matters more.

Be part of a team where passion meets purpose, working together where the challenge is greatest to change lives and build futures for children and young people.

Safe, well-maintained buildings are the foundation of great schools. As Estates Compliance and Contracts Supervisor for the East and South working for the Trust central team, you will make sure the statutory compliance and planned maintenance that keep our academies safe are scheduled, delivered and properly recorded - so that pupils and staff can focus on learning.

Reporting to the Head of Safety and Estates Compliance, you will be the key link between academy site teams, contractors and the Trust’s central team. You will co-ordinate visits and access arrangements, keep track of what is due, chase what is outstanding, follow up remedial actions from inspections and elevate overdue or high-risk items, keeping accurate records in our CAFM system, iAM Compliant.

You will also quality-check contractor certificates and documentation, keep the asset register up to date, raise purchase orders, prepare compliance reports and support contract review meetings. Working alongside your counterpart for the North/West and our Building Services Manager, you will become an expert user of iAM Compliant and help academy teams to get the most from it.

Why you?

This role is a remote working role, which primarily supports schools based in the East and South of England, this brings the requirement that you live within easy travel distance of these schools based in Norwich, Ipswich and across Eastern coastal regions. You can find our network map and more information about our academies here Network Map.

You are highly organised, detail-focused and calm under pressure, with the confidence to challenge non-compliance and the people skills to build strong relationships with site teams and contractors alike. You will have:

• Recent experience in an administrative or coordination role within an estates, facilities or maintenance environment, ideally in education.
• Awareness of statutory compliance requirements for buildings, such as fire, water, electrical and gas.
• Experience of using a CAFM system (or equivalent) to schedule activities and record documentation, along with good IT skills, including Word, Excel and Outlook.
• The ability to manage a high volume of activities and deadlines across multiple sites, with strong attention to detail and accuracy in record-keeping.
• GCSEs (or equivalent) in English and Maths at grade 4/C or above.

A health and safety qualification such as IOSH, and knowledge of the SFG20 maintenance standard, would be an advantage but are not essential.

Why our Estates team?

You will join our Infrastructure and Sustainability directorate, working with regional estates managers, academy teams and colleagues across the Trust to keep our school buildings safe and compliant. This is a full‑time (36.5 hours per week), permanent role, supporting academies primarily in the East and South. You will work from home, with regular travel to academies across the region and occasional travel nationally.

Why Work for Ormiston?

Our vision is for a school system where every child thrives, regardless of background. Our people are at the heart of our approach - they are our greatest asset.

We exist to provide the best learning opportunities every day, in every school for every child. It is the people and teams in our Trust who make this a reality and ensure we have the greatest impact. If you join us at Ormiston, whatever your role, your work will have purpose and meaning.

Ormiston, where every member of staff enjoys…

• The opportunity to build on the legacy of those who came before - being part of one of the longest standing Trusts, created with the sole purpose of enabling children and young people to thrive
• Working for a Trust nationally recognised for its impact on disadvantaged children - a rewarding, stimulating career where staff are challenged to be the best they can be, for the pupils we are proud to serve
• A team and community where you belong - joining a well‑resourced and ambitious network of experts and professionals that work at the heart of communities
• A supportive environment to grow your career - an extensive professional development programme, alongside flexible working arrangements and generous benefits

Benefits that care for you

We value your hard work and dedication, and we’re committed to ensuring you feel supported, both professionally and personally so that you are in the best position to make the most impact for the children and young people in our schools.

When you join us at Ormiston, you can be certain that your work will have purpose and meaning. You can also expect robust and holistic support from us to enable you to excel in your role.

You will have access to an attractive benefits package including:

• 30 days annual leave (rising to 32 days after 5 years’ service)
• Generous pension with life cover
• Access to health and well‑being programmes, including a counselling service.
• Discounts on retail, travel and leisure through our benefits platform.
• Free and confidential legal, tax and health 24/7 helpline.
• Car scheme including electric vehicles
• Cycle to work scheme.
• Automatic pay progression.
• Flexible working arrangements

And much more as part of a leading multi‑academy trust.

Ready to Make a Difference?

If you share our commitment to helping every child thrive and want to join our team, we would love to hear from you.

Applications must be received by the published closing date. Early applications are welcomed, as we reserve the right to close the vacancy early if a suitable candidate is found.