Regulatory Junior Practice Assistant (Junior PA)

Kingsley Napley; Greater London; Hybrid; GBP 25,000 - 30,000; Full time

Benefits offered by this job

Pension scheme with firm contributions

Life assurance, PHI & private medical

Annual salary review & discretionary/绩

24/7 Employee Assistance & Therapy

Cycle to work scheme

GymFlex wellness subsidy

Job summary

Kingsley Napley is seeking a Junior Practice Assistant to support our Regulatory team. This pivotal role works closely with Fee Earners to provide high-quality administrative, organisational and client support, helping the team deliver an outstanding service.

You will manage diaries, coordinate travel, handle client communications, support matter administration, billing and time recording, and collaborate across the firm to keep the day-to-day running smooth.

Qualifications

• Experience in a busy, deadline-driven environment.
• Experience providing one-to-one support with stakeholders.
• Excellent organisational, communication and prioritisation skills.
• Strong attention to detail and problem-solving abilities.

Responsibilities

• Manage complex diaries, meetings, travel arrangements and inboxes.
• Act as a professional point of contact for clients and external stakeholders.
• Coordinate administrative tasks and ensure deadlines are met.
• Support with file openings, conflict checks, compliance processes, and document management.
• Assist with billing, expenses, bank transfers, and time recording.
• Liaise with internal business support teams across the firm.

Skills

Diary management

Client communication

Billing support

MS Office

Time management

Tools

Microsoft Office

Outlook

Excel

Job description

Hours: 9:30am to 5:30pm, Monday to Friday (flexible working applications considered)

Hybrid working: 4 days in the office each week during probation, then 40-60% office-based after successful completion of probation.

Kingsley Napley is seeking a Junior Practice Assistant to support our Regulatory team. This is a pivotal role working closely with Fee Earners to provide high-quality administrative, organisational, and client support to help the team deliver an outstanding service.

As a Junior Practice Assistant, you will be an integral member of the Practice Support team, taking ownership of a wide range of responsibilities including diary management, client communication, matter administration, billing and project support.

You will play a key role in ensuring the smooth day-to-day running of the department whilst building strong relationships with colleagues, clients, and business support teams across the firm.

Key Responsibilities

• Manage complex diaries, meetings, travel arrangements and inboxes.
• Act as a professional point of contact for clients and external stakeholders.
• Coordinate administrative tasks and ensure deadlines are met.
• Support with file openings, conflict checks, compliance processes, and document management.
• Assist with billing, expenses, bank transfers, and time recording.
• Liaise with internal business support teams across the firm.
• Identify issues proactively and work collaboratively to find solutions.

About You

• Experience in a busy, deadline-driven environment
• Experience providing one-to-one support with stakeholders
• Excellent organisational, communication, and prioritisation skills.
• Strong attention to detail and problem-solving abilities.
• Advanced Microsoft Office skills, particularly Outlook, Word, Excel, and PowerPoint.
• A proactive, positive, and team-focused approach.
• Legal or professional services experience is desirable.

At Kingsley Napley, we believe in rewarding our people and supporting their wellbeing. We offer:

• Pension scheme with firm contributions
• Life assurance, permanent health insurance, private medical insurance and dental insurance
• Annual salary review, promotion opportunities and discretionary performance award
• 24/7 available Employee Assistance & Therapy programme
• 6 free 11 therapy sessions through Self Space
• Cycle to work scheme and in office bike storage, season ticket loan
• Health screenings
• Holiday buy/sell/bank
• GymFlex: discounted gym rates, wellness subsidy, gym loan
• Holiday accrual with length of service
• Time off for good causes

Why KN?

Whilst we are very proud of the work we do, it is our people who are the key to our success. KN takes wellness and wellbeing very seriously, and we have a number of initiatives and programmes in place to ensure that our people feel included, happy and motivated at work. We look for passionate, committed and diverse 'team players' whose core values align with ours.

Kingsley Napley is proud to be an equal opportunities employer. We welcome applications from all backgrounds and are committed to creating an inclusive workplace.