Regional Project Co-ordinator

EQUANS; Birmingham; On-site; GBP 30,000 - 37,000; Full time

Benefits offered by this job

24 days annual leave (+ publicholidays

Life Cover 1.5x annual salary

Employee discount schemes

Gym membership discounts

Cycle to work

Holiday purchase scheme

CSR days

Learning opportunities and training

Employee referral rewards

Employee networks

Wellbeing app access

Job summary

Equans is seeking a Regional Project Co-ordinator to join our team in Birmingham. This full-time, permanent role covers the Central and South West regions with some travel to sites across the region.

It is primarily office-based with an element of site travel as required. The role involves coordinating administration on project contracts, monitoring new works, and maintaining back-office controls to support delivery, including financial processes and documentation.

Qualifications

• Comprehensive Administrative & Financial experience in a busy office environment.
• Sound organisational/co-ordination skills.
• Proficient use of Microsoft Word, Excel, and Outlook.

Responsibilities

• Coordinate administration on Central & Southwest project contracts.
• Monitor flow of new works and ensure timely assignments and reporting.
• Maintain back-office controls to support project delivery on site.
• Close out projects and ensure H&S file is updated.
• Maintain CAFM records and ensure smooth handover to operations.
• Administer gate four documentation and data input from multiple bodies.
• Produce monthly site trackers and management reports for review.
• Handle project financials: applications, WIP, debt, final accounts and invoicing.

Skills

Administrative experience

Team player

Organisational skills

Communication skills

MS Office (Word, Excel, Outlook)

Job description

Equans is looking for a Regional Project Co-ordinator to join our team. This is a full-time, permanent role. On offer is a competitive and benefits package. This is a regional role covering the Central and South West regions, with flexibility on the preferred candidate's location within the area. The role is primarily office-based, with occasional travel required to sites across the region.

Regional Project Co-ordinator

Company: EQUANS
Salary: £30,000 to £36,771 a year
Hours: Full-time
Location: Birmingham, BIRMINGHAM
Job type: Permanent
Posting date: 20 Oct 2026
Closing date: 19 Nov 2026

What will you deliver?

General Overview: Co-ordinate and lead the administration function on all Central & Southwest project Contracts. Monitoring the flow of new works ensuring that they are assigned and reported to in the agreed timelines and completion of applications and final accounts. Assist in the implementation and maintaining all required control measures to ensure the back-office function is fully supports project delivery on site. Assist in the close out of projects ensuring that the H&S file is updated. CAFM records/assets are correct and a smooth handover to the operational team is completed. Control the administration of the gate four document and process, inputting data received from several bodies.

Key Responsibilities

• Manage all project financial administration, including applications, WIP, debt, compensation events, final accounts, invoicing, and cost control.
• Coordinate monthly reporting by maintaining site trackers, collating timesheets, and producing management reports for review.
• Liaise with clients, project teams, subcontractors, and site personnel to ensure effective communication, timely invoicing, and completion of project documentation.
• Raise and manage work orders, contractor payments, operational costs, and subcontractor applications, ensuring accurate financial processing.
• Maintain training records, central filing systems, contractual notices, and project documentation in line with company procedures.
• Act as the first point of contact for project financial queries, attend relevant meetings, and provide administrative support, including minute-taking where required.
• Utilise company systems to produce reports and information, undertake required training, and carry out any additional duties as directed by the Head of Projects

Benefits

• 24 days annual leave (+ public holidays)
• Life Cover equivalent to 1.5 times annual salary
• Employee discount shopping schemes on major brands and retailers
• Gym membership discounts
• Cycle to work scheme
• Holiday purchase scheme
• 2 corporate social responsibility days per year
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
• Attractive Employee Referral Rewards Scheme
• Access to our growing employee networks
• 24/7 Employee Assistance Program and access to mental wellbeing app

Who are you?

• Awareness of Confidentiality & GDPR.
• Demonstrate good team working.
• Comprehensive Administrative & Financial experience in a busy office environment.
• Sound organisational/co-ordination skills.
• Client-driven.
• Good people skills.
• Proficient use of Microsoft Office applications including Word, Excel, and Outlook.
• Facilities Management experience.
• Good Health & Safety knowledge.
• This role includes a DBS Enhanced check therefore ability to pass is essential.

Who are we?

In the UK & Ireland, Equans is a provider of sustainable facilities management and regeneration, and cutting-edge energy and digital services. Our 15,000 employees combine these activities to deliver decarbonisation across the built environment and help businesses, communities, public sector organisations and government to accelerate the transition to a low carbon, resilient world. Globally, Equans is a world leader in the energy and services sector with operations in 20 countries, 90,000 employees working on 5 continents and a turnover of 19.2 billion euros in 2024. Equans is a subsidiary of the Bouygues group.

Our Commitment to Diversity

At Equans, we’re committed to building a diverse, respectful and inclusive workplace that truly reflects the communities and markets we serve. Joining Equans means being part of a culture where every voice is valued, supported by vibrant employee led networks championing inclusion and diversity across gender, ethnicity, disability, LGBTQ+, veterans, parents, and young professionals. Guided by our core values, we foster a culture of respect, integrity, collaboration, and excellence—empowering our people to deliver outstanding results and be their authentic selves every day. Our approach means we welcome candidates with transferable skills who may not meet every specific requirement, and where possible we support flexible working arrangements and reasonable adjustments to enable success. For this role, you must have evidence of the right to work in the UK. Certain roles may require applicants to undergo a Disclosure check or security vetting, as noted in the role requirements. A criminal record will not necessarily be a barrier to obtaining a position with us. As part of our recruitment process, EQUANS uses StaffVetting, our trusted third-party provider, to support the completion of employee background checks. StaffVetting delivers professional screening services in a friendly, efficient, and customer-focused way, helping us ensure the right checks are completed from the start of the application journey.

Disability Confident Commitment

We are Disability Confident Level 2 members, and we offer the Guaranteed Interview Scheme as part of this commitment. Where feasible, if a candidate applies under the Disability Confident Scheme and they meet all of the essential criteria, we will offer an interview. The Equans Resourcing Team manage this requirement. Agency involvement is not required. All related enquiries should come to the resourcing team not direct to Equans Managers.

Proud member of the Disability Confident employer scheme