Regional Company Secretary

Kingsley Green Recruitment group; Greater London; On-site; GBP 120,000 - 180,000; Full time

Job summary

Kingsley Green Recruitment Group is seeking an experienced Regional Company Secretary to lead governance across Europe and Asia Pacific from London. You will own board, committee and shareholder activity, with strong autonomy and collaboration with senior legal leadership.

You will build governance calendars, prepare notices, agendas and minutes, advise on procedures, and maintain statutory records across multiple entities and time zones.

Qualifications

• Degree in law, business, finance or related field, or equivalent hands‑on experience.
• Proven company secretarial or governance experience in regulated environment.
• Strong board/minute administration and statutory recordkeeping.
• Knowledge of EU/Asia Pacific governance requirements.
• Ability to interpret constitutional documents and delegated authorities.
• Excellent drafting and attention to accuracy.
• Strong organisation across multiple entities, deadlines and time zones.
• Confident handling directors and external advisers.

Responsibilities

• Act as the first governance contact for regional entities.
• Build and run the annual governance calendar with ad hoc meetings.
• Prepare notices, agendas, board packs, resolutions and minutes.
• Advise directors on procedure and follow-up actions.
• Maintain statutory records, registers, and signing authorities.
• Manage entity housekeeping: director changes and restructurings.
• Oversee regulatory filings with external providers and local counsel.
• Develop and refine the group’s governance framework and processes.
• Track board decisions and escalate governance risks.
• Lead director onboarding and governance training.
• Collaborate with Legal, Compliance, Risk, Finance, Tax and Treasury.
• Improve governance processes and board technology.
• Support regional legal lead with practice management.

Skills

Governance experience

Board admin

Minute taking

Entity management

Regulatory knowledge

Drafting

Stakeholder communication

Multinational coordination

Education

Law degree

Regulatory experience

Tools

Board portals

Entity management systems

Microsoft Office

Job description

Regional Company Secretary (Europe & Asia Pacific)

Location: London

About the job

A well-established international financial services group is looking for an experienced company secretary to join its London legal function. You’ll be the main governance contact for a group of regulated entities across Europe and Asia Pacific, owning the full cycle of board, committee and shareholder activity. It’s a visible, hands‑on role with real autonomy, working closely with senior legal leadership and directors across the region.

Day to day, you will:

• Act as the first point of contact for governance across the regional entities
• Build and run the annual governance calendar, including ad hoc meetings
• Prepare notices, agendas, board packs, resolutions and minutes
• Advise directors and chairs on procedure, requirements and follow-up actions
• Keep statutory records, registers, signing authorities and entity files accurate and audit-ready
• Manage entity housekeeping, including director and officer changes, restructurings and approvals
• Oversee regulatory and corporate filings, working with external providers and local counsel
• Help develop the group’s entity governance framework, policies and approval processes
• Track board decisions and elevate governance risks where needed
• Lead director onboarding and governance training
• Work with Legal, Compliance, Risk, Finance, Tax and Treasury colleagues
• Improve governance processes and board technology
• Support the regional legal lead with practice management and wider team initiatives

Skills

• Degree in law, business, finance or a related field, or equivalent hands‑on experience
• Proven company secretarial, governance or entity management experience, ideally in banking or another regulated financial services environment
• Strong command of board and committee administration, minute taking and statutory records
• Knowledge of governance requirements in EU and Asia Pacific jurisdictions, or the ability to build it quickly
• Skilled at interpreting constitutional documents and delegated authorities and applying them practically
• Excellent drafting, with a sharp eye for accuracy
• Strong organisation, able to juggle multiple entities, deadlines and time zones
• Good judgement, comfortable challenging gaps in a process and escalating concerns
• Confident dealing with directors, senior executives and external advisers
• Experienced with board portals, entity management systems and Microsoft Office

This an excellent opportunity to join a major company at a senior level.