Recruitment Coordinator, Workday , HR , Financial Services

JJ SEARCH LIMITED; Greater London; On-site; GBP 32,000 - 44,000; Full time

Job summary

JJ SEARCH LIMITED is a boutique recruitment firm seeking a Recruitment Coordinator to join its HR team in the United Kingdom. You will own end-to-end recruitment and onboarding for new joiners, maintaining the onboarding tracker in Workday and ensuring accurate candidate records across HR systems.

You’ll track activity, prepare reports on vacancies and pipelines, and support shortlisting, interview scheduling and decision-making with Hiring Managers and external suppliers.

Qualifications

• Proven experience in a HR Recruitment Coordinator role preferably within Wealth Management or Financial Services.
• Familiar with Workday as a HR and Recruiting system.
• Good knowledge of recruitment and onboarding HR processes, data management, and regulatory compliance.
• Good stakeholder-management skills and confidence working with hiring managers, candidates and external suppliers.
• Proficiency in Microsoft Office particularly Outlook, Excel, PowerPoint and Word.

Responsibilities

• Coordinate recruitment activities and postings across approved channels.
• Maintain accurate applicant and onboarding records within the onboarding tracker and systems.
• Track recruitment activity and prepare regular reports on vacancies, candidate pipelines and time-to-hire.
• Support shortlisting, interview scheduling and timely decision-making with Hiring Managers and HR Partners.
• Communicate with candidates through the process, including offer letters, contracts and pre-employment checks.
• Assist with entry-level HR interviews, campaigns, and employer-brand initiatives.

Skills

HR recruitment experience

Stakeholder management

Communication

Organisational skills

Tools

Workday

Microsoft Office

Job description

Our client is a boutique wealth management company, highly recognised with a fantastic reputation.

The Role:

The Recruitment Coordinator role sits within a HR function and supports the end-to-end recruitment process, coordinating recruitment activities, maintaining accurate applicant records and supporting hiring managers.

Working in conjunction with the HR Recruitment Partner, the Recruitment Coordinator will own the end-to-end recruitment and onboarding processes for new joiners, maintaining the onboarding tracker by completing the relevant recruitment administration required using the system Workday. Maintain accurate and confidential records in the applicant tracking system, Workday and other HR systems

The Recruitment Coordinator will track recruitment activity and prepare regular reports on vacancies, candidate pipelines, time to-hire, source effectiveness and other agreed metrics

The Recruitment Coordinator will coordinate job applications, postings and advertising across approved internal and external recruitment channels. Review applications against defined criteria and support the scheduling of interviews. Support the Recruitment Business Partner and hiring managers with candidate shortlisting, interview feedback collection and timely decision-making.

The Recruitment Coordinator will be the primary point of contact for candidates, providing timely communication throughout the recruitment process - including offer letters, employment contracts and pre-employment screening.

The Recruitment Coordinator will work towards conducting HR Interviews for entry level roles. Assist with recruitment campaigns, careers events, talent pipelines, employee referral programmes and employer-brand initiatives including the Graduate Programme, Internship Programme and Work Experience scheme.

The Candidate

Proven experience in a HR Recruitment Coordinator role preferably within Wealth Management or Financial Services.

Familiar with Workday as a HR and Recruiting system.

Good knowledge of recruitment and onboarding HR processes, data management, and regulatory compliance

Good stakeholder-management skills and confidence working with hiring managers, candidates and external suppliers

Proficiency in Microsoft Office particularly Outlook, Excel, PowerPoint and Word