Recruitment Coordinator

Lindus Health Limited; Greater London; Hybrid; GBP 32,000 - 46,000; Full time

Benefits offered by this job

Share options vesting over three years

Bupa private medical insurance

6% employer pension contribution

25 days leave plus bank holidays

Enhanced mat/pat leave

Enterprise level AI tooling

Relocation support/home office budget

Job summary

Minerva Defence is seeking a Recruitment Coordinator to keep our interview process fast and seamless. You will schedule interviews, manage multi-person diaries, handle ATS workflows, and support onboarding and HR projects from our London and West Midlands sites.

You will work with hiring managers across software and engineering teams, ensure timely offer paperwork, maintain data confidentiality, and help run the central London office three days a week.

Qualifications

• Experience coordinating interviews or managing multi-person diaries at volume.
• Experience using an applicant tracking system (ATS).
• Experience handling confidential personal data accurately.
• Able to build a survey or simple automation using everyday tools.
• Eligible for UK SC clearance (UK citizen or 5+ years UK residency).
• Willing to work from central London office at least three days a week.

Responsibilities

• Schedule interviews across all open roles and stages with diaries.
• Prepare offer paperwork from automated templates and issue promptly.
• Chase internal approvals through to signed contracts.
• Build and automate pulse surveys and translate feedback into process changes.
• Maintain ATS accuracy for reliable pipeline reporting.
• Support onboarding and HR systems for the wider People team.
• Help run the central London office.

Skills

Interview coordination

Diary management

Applicant Tracking System

Confidential data handling

Automation basics

UK clearance eligibility

Tools

Workable

Greenhouse

Lever

Job description

We're growing fast - your job will be to make sure the hiring process doesn't slow us down.

Minerva Defence is one of the fastest-growing defence technology companies in Europe. We create the software, hardware and networking that make unmanned systems effective on the modern battlefield, all ideated, designed and manufactured end-to-end in the UK and in active use today. We are deliberately low-profile: a team of around 70, small in headcount and outsized in effect. We look for people who are not just talented but genuinely committed to the work, the team, and the purpose behind it.

You will coordinate recruitment across all open roles, supporting hiring managers from the point a vacancy opens through to a signed offer. Hiring is split between our London software team and the engineering and production teams on site in the West Midlands, so the role involves scheduling across very different working patterns. The work covers interview scheduling and candidate communication, offer paperwork and internal approvals, and keeping the applicant tracking system accurate. You will also support the wider People team on projects such as onboarding and HR systems.

Responsibilities

• Schedule interviews across all open roles and all stages, working around interviewer diaries
• Prepare offer paperwork from our automated templates and get it out quickly
• Chase the internal approvals a hire needs, through to signed contract
• Build and automate pulse surveys for candidates and hiring managers, and turn what they say into specific process changes
• Keep the ATS accurate so pipeline reporting can be trusted
• Support the wider People team on projects such as onboarding and HR systems
• Help the wider People team run the central London office

Requirements

Minimum:

• Experience coordinating interviews or managing complex multi-person diaries at volume
• Experience working day to day in an applicant tracking system
• Experience handling confidential personal data accurately, such as offer or employee records
• Able to build a survey or a simple automation yourself in everyday tools
• Eligible for UK SC clearance (UK citizen or 5+ years UK residency)
• Able to work from our central London office at least three days a week

Preferred:

• Experience in a company hiring quickly across engineering and production
• Familiarity with an ATS such as Workable, Greenhouse or Lever
• Familiarity with UK employment paperwork and right to work checks
• Experience in a security-cleared or otherwise regulated environment

Benefits

We offer competitive compensation including;

• Share options vesting over three years
• Bupa private medical insurance
• 6% employer pension contribution
• 25 days leave plus bank holidays
• Enhanced mat/pat leave
• Enterprise level AI tooling
• Relocation support/home office budget