Recruitment Administrator (Part Time)

Novus Property Solutions; Stoke-on-Trent; On-site; GBP 18,000 - 24,000; Part time

Benefits offered by this job

Hybrid working

Pension scheme

Holiday entitlement

Healthcare discounts

Volunteering day

Lifestyle discounts

Job summary

Novus Property Solutions is seeking a Recruitment Administrator to join the People Team on a part-time basis (22.5 hours per week) at Head Office, Stoke-on-Trent. The role focuses on onboarding support, vacancy advertising, and coordination of right-to-work and DBS checks to ensure a smooth candidate journey.

You will work closely with operational managers and recruitment agencies, maintaining accurate records and providing timely reports while upholding data privacy and professional standards.

Qualifications

• Experience in recruitment, resourcing, HR or similar roles.
• Ability to manage high-volume administration with accuracy.
• Experience supporting onboarding, right-to-work checks, DBS processing or recruitment compliance is advantageous.

Responsibilities

• Coordinate onboarding activity including offer letters, contracts and pre-employment docs.
• Maintain communication with new starters during pre-onboarding; arrange welcome boxes.
• Carry out right-to-work and DBS checks; maintain compliance records.
• Support managers with vacancy advertising and agency coordination.
• Assist with sourcing and candidate screening; provide candidate experience support.
• Produce recruitment and onboarding reports; maintain HR system data.

Skills

Recruitment administration

Organised

Communication

Attention to detail

Onboarding support

Stakeholder management

Job description

Recruitment Administrator (Part Time – 22.5 hours)

Base: Head Office, Stoke-on-Trent

Part time, 22.5 hours per week- flexible between the hours of 8.30-5.30, Monday to Friday.

We are looking for an organised and proactive Recruitment Administrator to join our People Team on a part time basis. This is a fantastic opportunity for someone who enjoys working in a fast paced, people focused environment and wants to play a key role in supporting recruitment and onboarding activity across Novus.

Working closely with operational managers, recruitment agencies and the wider People Team, you’ll help ensure vacancies are supported effectively, compliance requirements are met, and new starters experience a positive, professional and well organised onboarding journey. From advertising roles and supporting candidate experience to coordinating right to work and DBS checks, this is a varied role where no two days are the same.

We understand the importance of flexibility and are open to discussing a working pattern that supports both the successful candidate and the needs of the business, circa 20-22.5 hours per week between core office hours.

What’s In It For You

• Attractive salary and benefits package
• 27 days’ holiday plus bank holidays, with the option to buy or sell leave- pro rata
• Company pension scheme – up to 7.5%
• Hybrid working and flexible working patterns to support work/life balance
• Discounted healthcare scheme
• High street and lifestyle discounts (including Tastecard)
• One paid volunteering day per year
• Length of service awards and more

Key Responsibilities As a Recruitment Administrator

• Coordinate onboarding activity, ensuring offer letters, contracts and pre-employment documentation are issued accurately and on time.
• Maintain regular communication with new starters during the pre-onboarding period, including arranging welcome boxes and supporting a smooth start to employment.
• Carry out right to work and DBS checks, maintain accurate compliance records and support audit readiness across recruitment and onboarding processes.
• Support operational managers with recruitment activity, including advertising vacancies across agreed platforms and coordinating activity across defined business areas.
• Support the recruitment and onboarding of apprentices and colleagues on specialist contracts, ensuring appropriate documentation and set up is completed.
• Manage day-to-day relationships with recruitment agencies and collate agency MI to highlight compliance issues and provide visibility of temporary labour usage.
• Produce accurate recruitment and onboarding reports, maintain data accuracy across HR systems and provide administrative support to the wider Resourcing team, including inbox management, event preparation and vacancy promotion.
• Assist with sourcing, application sifting, telephone screening, interview coordination and offer administration to help deliver a positive and consistent candidate experience.
• Proactively source and talent pool candidates through direct channels including job boards, social media, referrals and the applicant tracking system.

About You

We’re looking for someone with previous experience in a recruitment, resourcing, HR or role who enjoys working in a fast paced, people focused environment. You’ll be confident managing a high volume of administration, keeping processes on track and providing a professional and positive experience for candidates, hiring managers and new starters alike.

You’ll be highly organised, detail focused and able to manage competing priorities with accuracy and care. With strong communication skills and a proactive approach, you’ll be comfortable building relationships across the business, working with external agencies and handling confidential information appropriately. Experience supporting onboarding, right to work checks, DBS processing or wider recruitment compliance would be an advantage.

The position is part time, 22.5 hours per week, but we are open to creating a schedule that suits both you and the business.

If you’re looking to take the next step in your career within an established, people focused business, we’d love to hear from you.

A Little Bit About Us

Novus Property Solutions is a dynamic, award-winning property maintenance, refurbishment, compliance, and decarbonisation specialist with more than 700 colleagues in 19 locations across Great Britain, providing a combination of local knowledge and national strength. We are a social and environmentally responsible family-owned business with a rich 129-year heritage, delivering a range of bespoke services and solutions to a wide variety of clients. Our vision is to be the leader in building and maintenance solutions, delivered with compassion and care for the communities in which we operate.

At Novus Property Solutions we value people, and we are committed to building an inclusive and diverse workplace that enables our people to bring their full selves to work. We understand for many reasons that people very rarely meet all the criteria laid out in the job advert, so, we encourage you to apply for the role even if you do not meet all the criteria or hold all the qualifications. You may be just who we are looking for to join our award-winning Property Maintenance company in this, or another role.