Recruitment Administrator - Glasgow

Sense Scotland; Glasgow; On-site; GBP 24,000 - 32,000; Full time

Job summary

Sense Scotland is seeking a Recruitment Administrator (Onboarding) in Glasgow to support the full onboarding journey. You’ll coordinate interviews, manage candidate activity in the ATS, and ensure a positive candidate experience from first contact through onboarding.

With a minimum of 2 years’ relevant experience, you’ll handle references, offers, and safer recruitment checks while maintaining accurate records and contributing to a compliant recruitment process.

Qualifications

• Minimum 2 years' experience in recruitment, HR administration, or a similar role.
• Experience with Applicant Tracking Systems and safer recruitment guidance is desirable.
• Strong communication, organisation and time-management abilities.

Responsibilities

• Manage candidate activity through the ATS and coordinate interviews.
• Support hiring managers and onboarding activities, ensuring a smooth process.
• Issue offers, process outcomes, and maintain recruitment records with compliance.
• Obtain and verify references and monitor onboarding progress.

Skills

Communication skills

Organisation skills

Time management

Discretion

Problem-solving

Tools

Microsoft Office

ATS (JobTrain)

Job description

Make a difference before day one - Help great people join a great cause!

At Sense Scotland, we believe everyone deserves the opportunity to live a meaningful, independent life and achieve their ambitions. Every day, our dedicated colleagues provide life-changing support to individuals across Scotland, and behind every outstanding colleague is an outstanding recruitment experience.

We are looking for a Recruitment Administrator (Onboarding) to join our friendly and fast-paced Recruitment Team based in Glasgow.

This is more than an administration role. You'll be the person who helps talented individuals take their first steps into a rewarding career with Sense Scotland. From interview scheduling to safer recruitment checks and onboarding, you'll create a positive experience that reflects our values from the very first interaction.

If you're highly organised, people-focused, and love keeping processes running smoothly, this could be the perfect opportunity for you.

Please note and consider before applying:

• You will have a minimum of 2 years' experience in a recruitment, HR administrator, or similar role
• Interviews will be held on Tuesday 13 October 2026 in Glasgow
• We do NOT currently offer visa sponsorship for our vacancies and would therefore ask that you do not apply if you require sponsorship.

Why this role matters

Every successful hire helps us deliver vital care and support services to the people who rely on us.

As our Recruitment Administrator, you'll play a crucial role in ensuring candidates move seamlessly through the recruitment and onboarding journey. Your attention to detail, commitment to compliance, and ability to build positive relationships will help us attract and welcome exceptional people into the organisation. In short, you'll be helping people start careers that truly change lives.

What you'll be doing

You'll work closely with Recruitment Leads, Hiring Managers, HR colleagues, and candidates to deliver a professional and efficient recruitment service.

Key responsibilities include:

• Managing candidate activity through our Applicant Tracking System (ATS)
• Coordinating interviews and supporting hiring managers throughout the recruitment process
• Acting as the first point of contact for candidates before and after interviews
• Issuing offers of employment and processing candidate outcomes
• Coordinating and completing onboarding activities in line with safer recruitment guidelines
• Obtaining, tracking, and validating references for prospective employees
• Monitoring onboarding progress and ensuring all compliance requirements are met
• Maintaining accurate recruitment and employee records
• Supporting HR administration, reporting, and recruitment improvement projects
• Delivering a positive, professional, and supportive candidate experience at every stage

About you

You’ll thrive in this role if you're someone who loves organisation, enjoys working with people, and takes pride in getting the details right.
We’re looking for someone who has:

• Previous administration experience within a busy office environment
• Recruitment or compliance administration experience (desirable)
• Strong communication and interpersonal skills
• Excellent organisational and time-management abilities
• The confidence to manage multiple priorities and deadlines
• Experience using Microsoft Office applications
• Knowledge of ATS systems such as JobTrain (desirable)
• A meticulous approach to record keeping and compliance
• The professionalism and discretion required when handling sensitive information
• Strong problem-solving skills and an eye for identifying discrepancies
• A genuine commitment to delivering an excellent candidate experience

Why join Sense Scotland

Because every appointment matters.

Every interview you coordinate, every reference you secure, and every new colleague you onboard contributes to our mission of helping people lead fuller, more independent lives.

If you’re looking for a role where your organisational skills can create real impact, we’d love to hear from you.

#IND1

Working for us

We offer a rewarding role with the opportunity to develop your skills and future career in an enriching environment. View our Work With Us Information Pack.