Recruitment Administrator

Walsingham Support; Brighton; Remote; GBP 26,000; Full time

Job summary

A national charity is seeking a Recruitment Administrator to manage onboarding for new employees. This fully remote role requires experience in HR coordination and strong communication skills. Join a mission-oriented team focused on inclusion and empowerment.

Benefits

Flexible working

Training & development

Values-driven culture

Qualifications

• Experience in onboarding, HR coordination, or recruitment administration.
• Confident with digital checks and employment compliance.
• Highly organised with great attention to detail.

Responsibilities

• Deliver onboarding experiences for new employees.
• Manage checks and compliance using digital systems.
• Be the go-to contact for new starters.

Skills

Experience in onboarding

Digital checks and compliance

Strong people skills

Time management

Attention to detail

Tools

Spotlite

RefNow

Job description

Overview

FULLY REMOTE ROLE

JOIN OUR MISSION: BE THE FIRST SMILE THEY SEE

JOB TITLE: Recruitment Administrator / On boarder

LOCATION: Fully Remote Role

SALARY: £26,000 per annum

CONTRACT TYPE: Permanent

HOURS: Full-Time

REPORTS TO: Head of Recruitment

About Walsingham Support

Walsingham Support is a national charity and a community of people passionate about unlocking potential and creating real change. We support individuals with learning disabilities, autism, and complex needs to live fulfilled, empowered lives. With 70 services across the UK, we hire hundreds of new staff each year and strive for a positive start for every hire.

The Role: Recruitment Administrator / Onboarder

We are looking for a warm, proactive, and detail‑driven Onboarder to join our Recruitment team. You will be the first point of contact for new starters, welcoming them, guiding them, and ensuring everything is ready for a confident, compliant start. From the moment a candidate accepts an offer, you will manage the onboarding journey with care and precision, using digital tools to carry out checks, coordinate inductions, liaise with managers, and deliver an experience that reflects our values: inclusive, empowering, and professional.

What You'll Do

• ONBOARDING COORDINATION
• Deliver welcoming, tailored onboarding experiences for diverse roles across 70 services
• Work with hiring managers to schedule start dates, induction training, and welcome activities
• Organise onboarding packs, welcome calls, and digital inductions

• Digital Checks & Compliance
• Manage DBS, references, and right-to-work checks using digital systems like Spotlite and RefNow
• Maintain accurate, GDPR-compliant records and escalate safeguarding concerns as needed
• Ensure all documentation meets internal and regulatory requirements

• NEW STARTER COMMUNICATION
• Be the go-to contact for all new employees and volunteers, from offer to Day One
• Provide regular updates, warm check-ins, and accessible information to support a smooth transition
• Answer queries with empathy and clarity, ensuring new starters feel informed and valued

• CONTINUOUS IMPROVEMENT
• Gather and analyse feedback to improve processes, boost engagement, and support retention
• Bring creative ideas to enhance inclusivity and connection in onboarding
• Support wider People & Culture initiatives that champion our people-first culture

• RECRUITMENT OF SUPPORT WORKERS IN WALES REGION
• Be responsible for arranging interviews once a week in the Wales region for support worker roles
• Look after adverts for these roles within our ATS system

Who You Are

Essential

• Experience in onboarding, HR coordination, or recruitment administration
• Confident with digital checks and employment compliance (e.g., DBS, right-to-work)
• Highly organised with great attention to detail and time management
• Friendly, proactive communicator with strong people skills
• Knowledge of safeguarding, GDPR, and employment law practices

Desirable

• Experience in the care, charity, or voluntary sector
• Familiarity with platforms like Spotlite, RefNow and CVMinder
• Passion for inclusive onboarding and a values-led approach to HR

Why Walsingham Support?

• A Role with Purpose — Help people begin meaningful careers in social care
• Flexible Working — We support a healthy work-life balance
• Training & Development — Grow with tailored learning opportunities
• A Values-Driven Culture — Inclusion, empowerment, and care come first

Our Interview Process

Transparency & Support: We provide interview questions in advance to help you prepare and feel confident.

Our Values

• PEOPLE FOCUSED
• ONE TEAM
• SAY IT AS IT IS
• AMBITION

We recruit people who share these values and traits such as empathy, respect, compassion, integrity, professionalism, patience, resilience, good communication, active listening, cultural sensitivity, flexibility, advocacy, teamwork, self-care, knowledge and continuous learning, and problem-solving.