Recruiting Coordinator Microsoft AI, EMEA

Microsoft; City of Westminster; Hybrid; GBP 42,000 - 72,000; Full time

Job summary

Microsoft's MAI HR recruiting team in London seeks a highly motivated Recruiting Coordinator to support EMEA hiring across AI and research roles. You will own high-volume interview scheduling, partner with recruiters and hiring managers, and deliver a seamless candidate experience across time zones.

This role is hybrid in London, three days in the office, with exposure to senior technical leaders and frontier AI recruitment, while upholding UK GDPR and data privacy standards to keep processes

Qualifications

• Demonstrable experience in recruiting coordination, HR, or administrative roles, including high-volume interview scheduling.
• Experience coordinating recruiting in a technology, AI lab, or research environment, supporting technical or research hiring.
• Proficiency with scheduling tools and applicant tracking systems.

Responsibilities

• Own high-volume, complex interview scheduling across EMEA and multiple time zones, including panels that span Europe and the United States.
• Coordinate availability across candidates, interviewers, hiring managers, and executive office team, confirming details early and handling changes calmly and quickly.
• Deliver an upleveled candidate experience for senior researchers, engineers, and scientists, from first contact through onsite hosting and offer, so that every candidate leaves energized by their experience with Microsoft AI.
• Act as a trusted partner to recruiters and hiring managers, anticipating what they need before they ask and protecting their time for the work only they can do.
• Prepare interviewers with the context, materials, and briefing they need, and keep interview loops running on time.
• Maintain accurate, real-time records in the applicant tracking system, tracking interview stages, following up on feedback, and keeping data clean to report on.
• Support onsite and travel logistics for EMEA candidates, including visits to the London office, travel booking, and immigration or visa in coordination with the relevant partners.
• Uphold compliance and data privacy requirements across EMEA hiring, including UK GDPR obligations, while keeping the process efficient and candidate focused.
• Spot friction in the process, bring it to the team's attention, help to fix it, improve templates, workflows, and tooling so that the team gets measurably faster each quarter.

Skills

Interview scheduling

High-volume coordination

Attention to detail

Stakeholder management

Data privacy (UK GDPR)

Education

Bachelor's degree or equivalent experience

Tools

Applicant Tracking Systems

Scheduling tools

Job description

Microsoft's mission is to empower every person and organization on the planet. Our job in MAI HR recruiting is to find the people who will do it. We are looking for a highly motivated and agile Recruiting Coordinator to join the Microsoft AI Recruiting team in London, supporting recruiting across EMEA. This role is ideal for someone who thrives in a fast-paced environment, excels at multitasking, and demonstrates unwavering attention to detail. We are looking for someone fluent in the rhythms of AI and research hiring, who earns the trust of candidates and hiring teams quickly, and who is judged, happily, on results. As a Recruiting Coordinator for MAI in EMEA, you will shape the experience of every candidate we meet in the region while the team hires the top AI talent in a market that changes by the week. You will deliver a seamless hiring process across multiple countries and time zones, partner closely with recruiters and hiring managers, remove roadblocks, and make informed decisions that keep objectives on track. This opportunity will allow you to build expertise in frontier AI and research hiring, work directly with senior technical leaders, and grow into the wider talent acquisition profession. The role is based in London and follows a hybrid pattern of three days per week in the office.,

• Communicates clearly and warmly with everyone, from a first-time applicant to a distinguished researcher.
• Thrives in dynamic, high-growth environments where agility and adaptability decide the outcome.
• Embraces ambiguity with confidence, act decisively, and bring energy and creativity to work.
• Is passionate about AI and eager to help build the teams shaping the future of human AI collaboration.
• Gains energy from making other people successful, whether that is a candidate, an interviewer, or a recruiter.

Microsoft's mission is to empower every person and every organization on the planet to achieve more. As employees, we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

Responsibilities

• Own high-volume, complex interview scheduling across EMEA and multiple time zones, including panels that span Europe and the United States.
• Coordinate availability across candidates, interviewers, hiring managers, and executive office team, confirming details early and handling changes calmly and quickly.
• Deliver an upleveled candidate experience for senior researchers, engineers, and scientists, from first contact through onsite hosting and offer, so that every candidate leaves energized by their experience with Microsoft AI.
• Act as a trusted partner to recruiters and hiring managers, anticipating what they need before they ask and protecting their time for the work only, they can do.
• Prepare interviewers with the context, materials, and briefing they need, and keep interview loops running on time.
• Maintain accurate, real-time records in the applicant tracking system, tracking interview stages, following up on feedback, and keeping data clean to report on.
• Support onsite and travel logistics for EMEA candidates, including visits to the London office, travel booking, and immigration or visa in coordination with the relevant partners.
• Uphold compliance and data privacy requirements across EMEA hiring, including UK GDPR obligations, while keeping the process efficient and candidate focused.
• Spot friction in the process, bring it to the team's attention, help to fix it, improve templates, workflows, and tooling so that the team gets measurably faster each quarter.

Is meticulously detailed and organized and take pride in a process that never drops a candidate., Demonstrable experience in recruiting coordination, HR, or administrative roles, including high-volume interview scheduling. In Tech space.

• Experience coordinating recruiting in a technology, AI lab, or research environment, supporting technical or research hiring.
• Proficiency with scheduling tools and applicant tracking systems.

Preferred Qualifications

• Bachelor's degree in human resources, Business, Liberal Arts, Computer Science, Engineering, or related field or equivalent experience.
• Experience coordinating interviews across EMEA markets and multiple time zones, including candidate travel and immigration support.
• Experience supporting an AI frontier lab or research organization, and comfort with the vocabulary of AI, machine learning, and research roles.
• Startup or high-growth experience, with a track record of adapting quickly, managing competing priorities, and implementing efficient workflows in evolving business environments.
• Experience improving coordination processes or tooling, including the use of automation or AI assistants to reduce manual work.

Ability to work from the London office three days per week.

Talent Acquisition IC3 - The typical base pay range for this role across United Kingdom is £ 42,000.00 - £ 71,900.00 per year. Certain roles may be eligible for benefits and other compensation.