Records Manager

The Royal Parks; England; Hybrid; GBP 33,666 - 38,000; Full time

Benefits offered by this job

Salary of £33,666 - £38,000 per annum

26 days' annual leave plus public holidays

Pension scheme with employee and employer contributions

Hybrid/agile working options

Private medical insurance

Employee assistance programme

Learning and development opportunities

Cycle to work scheme

Job summary

A charity managing London's parks is searching for a full-time Records Manager to efficiently manage physical and digital records. The role requires strong compliance legislation knowledge and entails overseeing the electronic records management system in accordance with ISO standards. Exceptional organisational skills and experience in records management strategies are essential, as well as proficiency with IT systems like M365. The position offers a hybrid working environment with benefits, including annual leave and a pension scheme.

Qualifications

• FOI practitioner certification or relevant experience.
• Strong knowledge of Public Records and Freedom of Information legislation.
• Understanding of Records Management principles, compliance laws, and best practices.
• Experience designing and implementing records management systems.
• Familiarity with IT systems managing information.

Responsibilities

• Maintain and update the Information Asset Register.
• Oversee the disposal of non-preserved records.
• Advise on records aspects of projects.
• Review historic records for preservation.
• Manage files for shredding and shelving space.

Skills

FOI practitioner certification or qualified through experience

Substantial knowledge of Public Records and Freedom of Information legislation

Sound understanding of Records Management principles

Experience of designing and implementing records management strategies

Experience of using IT systems for managing information

Experience of influencing and training colleagues

High attention to detail

Strong organisational skills

Tools

M365

Content Manager CRM

Job description

Join to apply for the Records Manager role at The Royal Parks

We are now looking for a Records Manager to join us on a full-time, permanent basis, working 36 hours per week. Due to the nature of the role, you will be required to be on-site three days per week.

Base pay range

Records Manager

Hyde Park, London

The Organisation

The Royal Parks (TRP) is a charity created in March 2017. We manage over 5,000 acres of diverse parkland, rare habitats and historic buildings and monuments in eight Royal Parks across London. These are Hyde Park, Kensington Gardens, The Green Park, St James’s Park, The Regent's Park and Primrose Hill, Greenwich Park, Richmond Park and Bushy Park. We also manage other important public spaces including Brompton Cemetery and Victoria Tower Gardens. Our eight Royal Parks and other iconic green spaces are among the most visited attractions in the UK with tens of millions of visits every year.

The Benefits

• Salary of £33,666 - £38,000 per annum, depending on experience
• 26 days' annual leave plus public holidays, increasing to 29 days after 3 years’ service
• Pension scheme (3% employee contribution; up to 10% employer contribution)
• Hybrid/agile working options
• Private medical insurance and healthcare cash plan
• Employee assistance programme and access to mental health first aiders
• Learning and development opportunities
• Cycle to work scheme
• Offices in a beautiful location

This is a fascinating opportunity for a records management professional with strong knowledge of compliance legislation to join our iconic and heritage-rich organisation.

You’ll take centre stage in preserving the past and shaping the future, managing information that spans centuries of history and supporting the day-to-day operations of some of the UK’s most loved green spaces, all while helping to protect their legacy for generations to come.

What’s more, with hybrid working, beautiful surroundings, and the chance to shape how we manage and protect our organisational knowledge, you’ll have the chance to make a lasting impact in a role that blends purpose, history, and innovation.

The Role

As our Records Manager, you will lead the effective management of all physical and digital records across The Royal Parks.

Overseeing our electronic records management system in line with ISO 15489 standards, you will support staff with its use, manage the classification scheme, and oversee training and troubleshooting.

You’ll also co-ordinate Freedom of Information (FOI) and Environmental Information Regulations (EIR) requests, ensuring responses are timely and compliant, and maintain our publication scheme.

Responsibilities

• Maintain and update the Information Asset Register with key stakeholders
• Oversee the disposal of records not selected for preservation
• Advise on records aspects of projects and business cases
• Review historic records and work with The National Archives to preserve valuable information for the future
• Please note, this role may involve carrying files and bags of shredding waste and managing shelving space.

About You

To be considered as our Records Manager, you will need:

• FOI practitioner certification or qualified through experience
• Substantial knowledge of Public Records and Freedom of Information legislation
• A sound understanding of Records Management principles, compliance laws, digital archiving and best practice
• Experience of designing and implementing records management strategies and systems
• Experience of using IT systems for managing information (particularly M365 and Content Manager CRM)
• Experience of influencing, relationship-building, and training colleagues
• High attention to detail and strong organisational skills

Other organisations may call this role Information Governance Manager, Records and Information Manager, Digital and Physical Records Manager, Content Management System Manager, Senior Information Management Officer, or Archives Manager.

We want to put everyone in the best possible position to succeed and use Recite-me accessibility software. At the top of the application page, there is an “Accessibility Tools” button which you can use to complete the application form in a way that works for you. If you think that you may need more support to complete our application process, please do get in touch.

The Royal Parks is strongly committed to creating a diverse and inclusive workplace and is an equal opportunities employer. We value diversity and encourage applications from candidates from all backgrounds. We believe that the more inclusive we are, the better our work will be. Please visit our website to find out more on our approach to Equality, Diversity and Inclusion.

So, if you are interested in this unique opportunity as a Records Manager, please apply via the button shown. Successful candidates will be appointed on merit.

Seniority level

Associate

Employment type

Full-time

Job function

Administrative

Industry

Non-profit Organizations