Records and Archive Administrator

Information and Records Management Society; Bicester; On-site; GBP 26,000 - 31,000; Full time

Benefits offered by this job

Local government pension scheme

Flexible working conditions

Lifestyle discounts

Career development opportunities

24 days annual leave

Job summary

Thames Valley Police in Bicester is seeking a diligent Records and Archives Officer to join the Joint Information Management Unit on a permanent, full-time basis. You will manage an archive service across electronic, paper, and other media, handling retention, review and disposal of records and assets.

The role includes working at height, using warehouse management and cataloguing software, and maintaining data with accuracy and integrity while handling sensitive information.

Qualifications

• Good numeracy and literacy skills required.
• IT literate with Microsoft Office suite.
• Ability to manipulate data from multiple sources/databases.

Responsibilities

• Provide an effective archive service including retention, review and disposal of records (electronic, paper, tape, microfilm, and frozen samples).
• Maintain collections over their lifespan and catalogue incoming material using warehouse management software.
• Work at height and handle manual/un powered equipment as required.
• Demonstrate good customer service and communications skills with attention to deadlines.

Skills

Customer service

Data handling

Microsoft Office

Attention to detail

Team player

Education

Good education level

Tools

Warehouse management software

Job description

Department
Joint Information Management Unit (JIMU)
Location
Bicester
Rank/Grade
TVP Broad Band 2E
Salary
Band 2E, circa £28,410 per annum, plus on-call allowance, plus benefits
Part/Full Time
Full Time
Type of Contract
Permanent

Job Advert
An exciting opportunity has arisen to work with police information, records & evidence. The successful candidate would be part of a team responsible for providing an effective archive service to both forces, including retention, review and disposal of records (electronic, paper, tape, microfilm, and frozen samples) and other archived Force assets. The role includes working at height (4.2m), using manual handling or powered and unpowered equipment. You would also be required to use our warehouse management software and other systems to catalogue and manage incoming material along with maintaining our collections over their lifespan.

You would be expected to undertake and regularly refresh all of the mandatory training listed below and work as part of a successful, highly effective and supportive team of police professionals. You will have ongoing development in the latest legislation and processes around data protection, records & information management and evidence handling. This is in addition to many personal development opportunities.

If you are looking for an interesting, varied and rewarding role that will challenge and develop you, and you are a team player, we would like to hear from you.

Good customer service and communications skills are required together with attention to detail and deadlines. You will be IT literate in Microsoft Office applications with the ability to manipulate data from a variety of sources and databases. Maintaining a high degree of integrity and trust is essential as you will be dealing with sensitive and classified information. A good standard of education is required with excellent numeric and literacy skills.

As part of the Thames Valley Police family you will enjoy a fantastic range of benefits including 24 days annual leave per annum, pro-rata for part time (plus Bank Holidays), flexible working conditions, a wide range of lifestyle discounts, career development opportunities and have the option to join a local government pension scheme. For more information on our benefits, please visit the supporting you page, via the link at the bottom of the advert.

If you have any queries please contact the Recruitment Team at [e-mail] quoting reference 23871. We will endeavour to respond to your query as quickly as possible.

Please use Google Chrome when completing your application, wherever possible, as this will enhance performance

The closing date for enquiries and receipt of completed applications is Sunday 4 October 2026.

#LI-Onsite (for on site working)
At Thames Valley Police (TVP) we work together to protect our communities. Whether as an officer, staff member or volunteer, you will make a difference and play an important role in helping achieve our mission. As you take on a role with pride and confidence, you will be supported, developed and valued, ensuring you can be at your best in the service of our communities.

Working Smart. You will be joining an organisation that strives to improve every day. In the post-pandemic era this means changing the way we work and deliver our services, which brings a number of benefits including a more flexible and capable workforce.

Supporting You. Your wellbeing and safety is at the heart of all we do. Whilst you are doing the work that matters, we’ll be supporting you via a wide range of Wellbeing services, partnerships and initiatives. We have a number of active staff support networks and buddy schemes which you will have access to and can be involved with. We are committed to building a workforce that better reflects the communities we serve and an inclusive culture that not only values, but finds strength in difference. We also offer a comprehensive range of benefits and discount schemes, some provided directly by the organisation and others via partnerships including Blue Light card.

Developing You. We promote a culture where your continuous professional development and learning is actively encouraged and where people have the opportunity, and responsibility, to achieve their full potential.

Vetting. All posts require a level of Police Vetting as per the National Vetting Code of Practice. The residency requirement is necessary to enable all applicants to be checked in an equitable manner. Thames Valley Police will allow applicants to apply who do not necessarily reach the criteria as long as they have proven UK residency and supporting evidence where necessary. Applications will be considered on a case by case basis.

As part of our ongoing commitment to fair and transparent recruitment, we provide guidance on how AI may be used during the application and interview processes. Please familiarise yourself with our AI Guidance for Applicants - TVP Careers