Records Access Specialist - Data Protection

Royal Cornwall Hospitals Trust; Truro; On-site; GBP 21,000 - 26,000; Full time

Job summary

Royal Cornwall Hospitals NHS Trust is seeking an administrator to support the Records Disclosure process. You will locate personal files (physical and electronic), prepare them for disclosure, and ensure timely responses within the Data Protection Act framework.

You will identify information for release, log requests on Datix, and handle inquiries from the public, solicitors and police, while maintaining compliance with hospital IT systems.

Qualifications

• Educated to GCSE level including English and Maths.
• NVQ Level 3 in Business Administration or equivalent.
• Practical Data Protection Act knowledge.
• Experience with Windows packages (Word, Excel and Access).
• Familiarity with hospital IT systems (PAS isals).

Responsibilities

• Assist in locating personal files (physical and electronic) and prepare for disclosure by deadline.
• Identify information to be released to outside agencies, restricting information where appropriate, per Data Protection Act 2018.
• Record all requests on Datix (reporting system).
• Receive, log and action misfiled personal identifiable information.
• Handle calls from the public, solicitors and the Police regarding requests.
• Prioritise workload and assist with administration within policy guidance.

Skills

Data Protection Act knowledge

Records management knowledge

Effective communication

Education

GCSE English and Maths

NVQ Level 3 in Business Administration

Tools

Word

Excel

Access

PAS Basic Modules

Job description

Royal Cornwall Hospitals NHS Trust is seeking an administrator to support the Records Disclosure process. You will locate personal files (physical and electronic), prepare them for disclosure, and ensure timely responses within the Data Protection Act framework.

You will identify information for release, log requests on Datix, and handle inquiries from the public, solicitors and police, while maintaining compliance with hospital IT systems.