Receptionist / Purchase Ledger Clerk

Edwards & Pearce; Doncaster; On-site; GBP 26,000 - 32,000; Full time

Benefits offered by this job

33 days holiday inc stats

Pension scheme

Health and wellbeing initiatives

Discretionary bonus

Job summary

Edwards & Pearce is seeking an experienced Reception & Administration professional in Doncaster. The role offers up to £29,000 per annum and a discretionary bonus.

You will provide a professional front-of-house service, welcome visitors, handle calls and post, and support the Finance department with purchase ledger tasks. Key duties include processing supplier invoices, matching orders, obtaining authorisations, reconciling statements, and preparing payments.

Qualifications

• Experience as a receptionist, administrator or customer service professional.
• Experience with purchase ledger or accounts payable processes.
• Excellent communication and interpersonal skills.
• Strong organisational skills and attention to detail.
• Proficient in Microsoft Office (Outlook, Word, Excel).

Responsibilities

• Welcome visitors, customers, contractors and suppliers in a professional and friendly manner.
• Answer, screen and direct incoming telephone calls.
• Manage the reception area and keep it tidy and presentable.
• Handle mail, deliveries and courier services; manage visitor sign-in.
• Book meeting rooms and provide general admin support to management.
• Assist with document filing, scanning and record management.
• Process supplier invoices and match with PO/receiving notes; obtain authorisations.
• Reconcile supplier statements and resolve account queries.
• Prepare payment runs and maintain supplier accounts in the finance system.
• Assist month-end activities and liaise with suppliers and internal teams.

Skills

Receptionist / Admin experience

Accounts payable / purchase ledger

MS Office

Customer service orientation

Excellent communication

Tools

Microsoft Office

Job description

Up to £29000 per annum Discretionary bonus

To provide a professional front-of-house service while supporting the Finance department with the accurate and timely processing of purchase ledger transactions. This role is responsible for creating a welcoming first impression for visitors, managing incoming communications, and ensuring supplier invoices and payments are processed efficiently.

RECEPTION & ADMINISTRATION

• Welcome visitors, customers, contractors and suppliers in a professional and friendly manner.
• Answer, screen and direct incoming telephone calls.
• Manage the reception area, ensuring it remains tidy and presentable at all times.
• Handle incoming and outgoing mail, deliveries and courier services.
• Maintain visitor sign-in procedures and issue visitor passes in line with company health and safety requirements.
• Book meeting rooms and prepare refreshments for visitors where required.
• Provide general administrative support to management and other departments.
• Assist with document filing, scanning and record management.

PURCHASE LEDGER

• Process supplier invoices accurately and within agreed timescales.
• Match purchase orders, delivery notes and invoices, investigating any discrepancies.
• Obtain appropriate invoice authorisations.
• Reconcile supplier statements and resolve account queries.
• Prepare payment runs in accordance with company procedures.
• Set up and maintain supplier accounts within the finance system.
• Ensure purchase ledger records are accurate, complete and up to date.
• Assist with month-end finance activities as required.
• Liaise with suppliers and internal departments to resolve invoice and payment issues.
• Undertake any other reasonable duties appropriate to the role.

PERSON SPECIFICATION

Essential

• Previous experience in a receptionist, administrative or customer service role.
• Experience of purchase ledger or accounts payable processes.
• Excellent communication and interpersonal skills.
• Strong organisational skills with the ability to prioritise workload.
• High level of accuracy and attention to detail.
• Competent in Microsoft Office, particularly Outlook, Word and Excel.
• Ability to work independently and as part of a team.
• Professional, approachable and customer-focused manner.

THE BENEFITS

• Salary: Up to £29,000
• 33 days holiday inc stats, pension scheme, health and wellbeing initiatives, discretionary bonus

THE CONSULTANCY

Edwards & Pearce acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Edwards & Pearce is an Equal Opportunities Employer.