Receptionist (part-time, ftc until 30 June 2027)

Corehr; Oxford; On-site; GBP 20,000 - 24,000; Part time

Benefits offered by this job

38 days annual leave

Family leave scheme

Cycle loan scheme

Discounted bus travel

Job summary

University of Oxford is seeking a part-time Receptionist to join our Facilities Management team, delivering high-quality front‑of‑house services across our historic and modern buildings. The role supports staff, students, and visitors with a warm, professional approach in a busy environment.

The successful candidate will handle reception duties, assist with room bookings, access cards, mail, and basic administrative tasks while upholding safety and security standards.

Qualifications

• Experience in front-of-house or reception is required.
• Friendly, professional manner with staff, students and visitors.
• Proficient in Outlook, Word and Excel.
• Excellent verbal and written communication.
• Willing to work 32 hours per week, Monday to Thursday.

Responsibilities

• Greet visitors and staff in a welcoming, professional manner.
• Handle room bookings and meeting room coordination.
• Issue access cards and manage mail and deliveries.
• Provide general administrative support as needed.
• Contribute to safety duties as required (first aider or fire marshal).

Skills

Customer service

Communication

Administrative skills

Front desk

Team player

Tools

Outlook

Word

Excel

Job description

UK date and time: 10-September-2026 16:41

Receptionist (part-time, ftc until 30 June 2027)

Are you a people-focused and organised professional looking to work in a welcoming environment?

We are looking for a part‑time Receptionist to join our friendly Facilities Management (FM) team at the University of Oxford, delivering a high‑quality reception and administrative service across our world‑class buildings.

Reception Services is your pathway to a dynamic and professional front‑of‑house career across twelve prestigious University of Oxford buildings in the city centre. From the historic Oxford Martin School to cutting‑edge developments like the Schwarzman Centre and the Life and Mind Building, our receptions are as diverse as they are distinguished.

Location

Various locations (Oxford City Centre)

Contract

Part‑Time (32 hours per week, Monday - Thursday), FTC until 30 June 2027

About Us

Spanning the historic streets of the “city of dreaming spires”, the University of Oxford has been ranked the world’s leading university for ten consecutive years. A place where centuries of tradition meet world‑changing innovation, we offer you the chance to shape the future while working in an inspiring environment that promotes excellence. Here, you’ll contribute to an organisation which delivers ground‑breaking research that tackles global challenges - from advancing sustainability to pioneering healthcare solutions - and join a diverse, inclusive community that champions your wellbeing, development, and aspirations.

What We Offer

Working at the University of Oxford offers several exclusive benefits, such as:

• 38 days of annual leave (inclusive of public holidays) to support your wellbeing, with the option to purchase up to 10 extra days and additional leave after long service.
• One of the most generous family leave schemes in UK higher education, offering up to 26 weeks of full‑pay maternity and adoption leave, plus 12 weeks of full‑pay paternity/partner leave.
• Affordable and sustainable commuting options, including a cycle loan scheme, discounted bus travel, and season ticket loans.
• Access to a vibrant community through our social, cultural, and sports clubs.

About the Role

Our receptionists represent the University at some of Oxford’s most prominent buildings, providing a warm, professional, and efficient front‑of‑house service to staff, students, and visitors. With the introduction of our new Dynamic Reception Support service, you will play a key role in delivering essential reception cover across the University—stepping in where support is needed most.

This is a varied and fast‑paced role where no two days look exactly the same and require the successful candidate to be comfortable with continual change. You might be welcoming guests, coordinating room bookings, issuing access cards, managing mail and deliveries, or assisting with small administrative tasks. You will also contribute to maintaining a safe and secure environment and may be required to train as a first aider or fire marshal.

As a valued member of our team, you will have the opportunity to work in different locations, bringing variety to your day and allowing you to connect with people from across the University. You will help deliver a seamless, polished service that reflects Oxford’s world‑class reputation, all while being part of a supportive community committed to excellence.

Please note that this role is fully on‑site, with no remote working options.

About You

See the full list in the Job Description

• A good understanding of standard administrative procedures, evidenced by work experience at a similar level.
• The person appointed must enjoy working with people and have a competent, professional manner in dealing with customers, both face‑to‑face and by telephone and e‑mail as appropriate.
• Ability to use standard computer programs (Outlook, Word, Excel)
• To demonstrate good communication skills (both oral and written)
• To possess inter‑personal skills needed to relate to a wide range of people, particularly when responding to requests and enquiries.
• Adaptable and willing to learn

The closing date for applications is 12 noon on Monday 21 September 2026.

Interviews will be conducted in the week commencingMonday 28September 2026.