Receptionist & Executive Assistant

Validus Risk Management; London; On-site; GBP 30,000 - 40,000; Full time

Job summary

Validus Risk Management is seeking a highly organised Receptionist & Executive Assistant to support the Executive Team and serve as the welcoming face of the company. This dual role involves managing calendars, coordinating meetings, and ensuring a positive experience for visitors. The ideal candidate will possess exceptional organisational skills, professionalism, and a proactive approach to handling multiple priorities.

Benefits

Company bonus scheme

Enhanced Health Insurance

Financial support towards qualifications

Pension

Qualifications

• Exceptional organisational and time management skills.
• Strong verbal and written communication abilities.
• Ability to handle multiple priorities in a fast-paced environment.

Responsibilities

• Manage the calendar, including scheduling meetings and travel arrangements.
• Greet visitors and create a welcoming environment.
• Process expense reports accurately and efficiently.

Skills

Organisational skills

Communication

Customer service

Problem-solving

Tools

Microsoft Office Suite

Job description

We are seeking a highly organised and personable Receptionist & Executive Assistant to support our Executive Team while also serving as the welcoming face of our 100-person company. This dual role requires exceptional organisational skills, professionalism, and the ability to create a positive first impression for visitors.

Executive Support

• Manage the calendar, including scheduling meetings, appointments, and travel arrangements
• Coordinate complex meeting logistics, including preparation of materials and follow-up
• Process expense reports accurately and efficiently
• Assist with office relocation coordination and planning
• Handle confidential information with discretion and professionalism
• Make restaurant reservations and coordinate catering for meetings and events

Reception & Office Management

• Greet visitors and create a welcoming environment
• Answer and direct incoming calls with a professional, friendly demeanour
• Manage mail and package distribution
• Maintain reception area and common spaces
• Coordinate office supplies and equipment
• Support general administrative needs across departments

Qualifications

• Exceptional organisational and time management skills
• Strong verbal and written communication abilities
• Proficiency with Microsoft Office Suite and calendar management tools
• Professional phone manner and customer service orientation
• Ability to handle multiple priorities in a fast-paced environment
• Problem-solving mindset and proactive approach
• Discretion with confidential information

Additional Skills That Would Be Beneficial

• Experience with travel booking platforms
• Knowledge of expense management software
• Event planning experience
• Office relocation experience
• Familiarity with CRM systems

Personal Attributes

• Outgoing and friendly personality
• Detail-oriented with strong follow-through
• Adaptable and flexible approach to changing priorities
• Professional appearance and demeanour
• Team player willing to support company culture

This position offers the opportunity to support company leadership while contributing to a positive workplace culture.

Compensation and Benefits:

• Eligible for company bonus scheme
• Enhanced Health Insurance with Dental, Optical and Mental health benefits
• Financial support towards qualifications
• Pension

About the Company:

Validus Risk Management is an independent technology-enabled advisory firm specialising in the management of FX, interest rate and other market risks. We work with institutional investors, fund managers, and portfolio companies to design and implement strategies to measure, manage and monitor financial market risk, using a market-tested combination of specialist consulting services, trade execution and innovative risk technology.

Working at Validus can offer an exciting opportunity for both personal development and professional growth. Share in our mission to become the largest and most respected specialist provider of financial market risk services in the world. Notable benefits include a competitive remuneration package (salary + bonus), health care, retirement plans, and financial support towards professional qualifications.

Our core company values are;

• Accountability – Getting it done and owning the result.
• Teamwork – We succeed by helping others succeed.
• Integrity – We serve our clients; the responsibility is sacrosanct.
• Diversity – Diversity boosts creativity – creativity is our edge.
• Kaizen – Strive to do things better. Innovation kills complacency.

Validus is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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