Receptionist & Conference Coordinator

JR United Kingdom; London; On-site; GBP 31,000 - 36,000; Full time

Job summary

An exciting opportunity has arisen for a highly professional Receptionist & Conference Coordinator to join a leading commercial barristers' chambers in London. This role is perfect for an organized individual who thrives in a client-facing environment. You will be the first point of contact for visitors, ensuring a welcoming atmosphere while managing conference bookings and handling inquiries with professionalism. Join a dedicated team that values outstanding client service and offers a supportive work environment. This full-time position promises a rewarding career path in the legal sector, where your contributions will make a significant impact.

Benefits

20 days holiday plus bank holidays

Season ticket loan

Permanent health insurance

Private medical insurance

Qualifications

• Minimum 2 years' experience in a reception role, ideally in professional services.
• Educated to GCSE standard with 5 GCSEs including English and Maths.

Responsibilities

• Welcoming visitors and providing a courteous service to all enquiries.
• Booking conference rooms and managing calls efficiently.
• Assisting with various administrative duties as required.

Skills

Reception Duties

Organizational Skills

Communication Skills

IT Skills (O365)

Customer Service

Education

GCSEs (including English and Maths)

Tools

Lex (Chambers practice management system)

Job description

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Receptionist & Conference Coordinator, London (City of London)

Client: MaxAd Fixed Fee Recruitment

Location: London (City of London), United Kingdom

Job Category: Other

EU work permit required: Yes

Job Views:

3

Posted:

05.05.2025

Expiry Date:

19.06.2025

Job Description:

£31,050 + Great Benefits

An exciting new career opportunity has arisen for an accomplished, organised, and highly professional individual to join a growing business. You will be joining a team that has built long-standing commercial success and an impressive reputation for providing outstanding specialist advisory services to clients across the globe.

Our client is a leading commercial barristers' chambers, with a thriving domestic and international practice, specialising in areas such as construction and engineering, energy and natural resources, infrastructure and utilities, international arbitration, IT and technology, offshore construction and marine engineering, planning and environment, procurement, competition, and associated professional negligence.

The successful Receptionist / Conference Facilitator will be the first point of contact for visitors to Chambers, creating a professional and welcoming environment for clients and visitors. They will support the smooth running of front of house, manage conference suite bookings, and handle calls courteously and efficiently.

The ideal candidate is diligent, confident, and professional, capable of providing a full range of reception duties in a friendly and proactive manner. They will report to the Finance and Administration Manager.

Key Responsibilities

• Providing courteous service to all enquiries
• Operating the switchboard and managing calls
• Taking messages and relaying them promptly
• Welcoming visitors and advising on arrivals
• Advising clerks of clients arriving in the building
• Informing the administration department about contractors and providing permits to work if needed
• Ensuring building security procedures are followed
• Booking conference rooms via the practice management system (Lex)
• Assisting with mini-pupillage and pupillage applications
• Helping advertise Legal Assistant vacancies on university websites
• Maintaining reception areas
• Booking restaurants, taxis, and ordering flowers, gifts, or couriers
• Ordering supplies like coffee, crockery, and other stock items
• Receiving deliveries and liaising with the post room
• Supporting the administration department with various duties
• Managing stock levels of beverages and stockroom supplies

Skills & Experience

• Minimum GCSEs including English and Maths (Grade 5 or equivalent)
• At least 2 years' experience in a reception role, preferably in professional services
• Well presented, conscientious, and reliable
• Excellent organisational skills
• Professional with keen attention to detail
• Strong communication skills, including telephone manner
• Self-motivated and proactive, eager to learn
• Ability to plan ahead and prioritize effectively
• Proficient in IT, especially O365

Benefits include 20 days holiday plus bank holidays (rising to 22 after 1 year, 25 after 2), season ticket loan, permanent health insurance, and private medical insurance.

This role is ideal for a highly organized, friendly individual with a professional demeanor and client-focused attitude, excited about a career in a client-facing legal environment. The working hours are 08:00 - 17:00, Monday to Friday. Apply now!