Receptionist Assistant

Michael Kors; Greater London; On-site; GBP 27,000 - 31,000; Full time

Benefits offered by this job

25 days holiday

Summer Fridays

Product Allowance and Discounts

Exclusive Employee Sales

Private Healthcare

Pension and Life Insurance

Job summary

Jimmy Choo is seeking an Office Assistant for the London Head Office to support the Office Manager and maintain a welcoming, efficient environment. The role involves front-of-house reception duties, coordinating meetings, and coordinating general office operations to reflect the brand’s high standards.

The ideal candidate brings experience in office administration within luxury or hospitality settings, strong organizational and communication skills, and a proactive, service-focused approach.

Qualifications

• Experience in an office assistant/receptionist/administrative role is preferred.
• Polished, service-led approach with attention to detail.
• Strong communication skills, written and verbal.

Responsibilities

• Provide a warm, professional welcome to employees, visitors, clients and partners.
• Manage the reception area to be organised and presentable.
• Coordinate meeting room bookings and refreshments.
• Support daily office operations and administrative tasks.
• Maintain office supplies and onboarding of new starters.
• Assist with onboarding and office events.
• Support health, safety and compliance processes.

Skills

Reception experience

Administrative support

Microsoft Office

Communication skills

Organisational skills

Tools

Microsoft Office

Job description

Office Assistant, London Head Office

Full-Time, 40 hours per week

Role Overview

The Office Assistant will support the Office Manager with the day-to-day running of the London Head Office, helping to maintain a professional, organised and welcoming working environment. This role will also provide front-of-house reception cover, acting as a key point of contact for employees, visitors, suppliers and external partners. By combining strong administrative support with a polished and service-led approach, the Office Assistant will help ensure the office reflects the high standards of a global luxury brand.

What You'll Do:

Reception & Front-of-House Support

• Provide a warm, professional welcome to all employees, visitors, clients and external partners.
• Manage the reception area to ensure it is always organised, presentable and aligned with luxury brand standards.
• Manage visitor sign-in processes, security passes and guest access in line with company procedures.
• Coordinate meeting room bookings, set-up requirements and refreshments where needed.
• Support with incoming and outgoing post, couriers and deliveries, ensuring items are handled accurately and on time.

Office Administration & Coordination

• Support daily office operations to ensure a smooth, organised and professional working environment.
• Provide general administrative support including document preparation, printing and data entry.
• Maintain office supplies, stationery and kitchen stock, raising purchase requests where required.
• Support onboarding activity for new starters including office access.
• Help coordinate small office events, team meetings and visitor arrangements.

Facilities & Workplace Support

• Log, monitor and follow up on office maintenance, cleaning and facilities requests using established processes.
• Liaise with approved suppliers and workplace partners for day-to-day office services.
• Assist with workspace changes, desk moves and office set-ups under manager guidance.
• Identify and elevate workplace issues promptly, prioritising anything that may impact safety, service or business continuity.

Health, Safety & Compliance Support

• Support visitor, contractor and access processes in line with company security and health and safety requirements.
• Report any compliance gaps, risks or workplace concerns to the relevant manager in a timely manner.
• Provide administrative and coordination support to the Workplace Experience team and senior stakeholders where required.
• Help with diary coordination, meeting logistics, agendas and follow-ups for office-related activity.
• Support planning and logistics for internal meetings, leadership visits and office events.
• Handle confidential information with discretion, professionalism and care.

What We're Looking For:

• Relevant experience: Previous experience in an office assistant, receptionist, front-of-house or administrative role, ideally within a luxury, fashion, retail or hospitality environment.
• Professional presence: A polished, service-led approach with strong attention to detail and a natural ability to create a positive first impression.
• Communication skills: Clear, confident and professional communication skills, both written and verbal.
• Organisation: Strong organisational skills, with the ability to prioritise multiple requests and stay calm in a busy office environment.
• Proactive approach: Reliable, solutions-focused and confident following up, escalating issues and taking ownership of day-to-day tasks.
• Technical confidence: Comfortable using Microsoft Office and general office systems.
• Discretion: Able to handle confidential information with professionalism, care and good judgement.
• Flexibility: Positive, adaptable and willing to support both reception and wider office needs as required.

Our values - creative, open and courageous Equality, diversity and inclusion

At Jimmy Choo, we are committed to building a representative business that is empowered by our celebration of difference and enriches our creative solutions. We are all responsible for creating a diverse and inclusive workplace. We try to inspire change and growth within each other and believe success is a result that comes from our differences. Jimmy Choo is proud to be an equal opportunity employer committed to inclusivity.

Jimmy Choo Perks

25 days holiday

Summer Fridays

Product Allowance and Discounts

Exclusive Employee Sales

Private Healthcare

Pension and Life Insurance

[e-mail]

The Company is an equal employment opportunity employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, military status, disability, genetic information or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories.

In compliance with certain Pay Transparency laws, employers are required to disclose a compensation range. The range for this position will vary based on role requirements, skill set, and years of experience. Please note that for salaried roles, the figures reflect full-time equivalency, while for hourly roles, the figures represent the applicable hourly rate.

Compensation Range:

27,000.00 - 31,000.00 GBP