Receptionist and Administrator

VICTORIA WALL ASSOCIATES LIMITED; West End; On-site; GBP 43,000 - 53,000; Full time

Benefits offered by this job

Bonuses

Pension 8%

Lunch provided

Health benefits

Phone allowance

Job summary

VICTORIA WALL ASSOCIATES LIMITED, in Mayfair, London, is recruiting a Receptionist and Administrator for a global hedge fund. The role is predominantly office-based with occasional Fridays from home and involves front-of-house duties alongside broad administrative tasks.

The successful candidate will greet clients, handle calls, coordinate events and travel, support HR recruitment, and assist the facilities team as part of a small, collaborative office.

Qualifications

• Excellent communication skills, both written and verbal.
• Experience of providing high-level customer service - e.g. reception in financial/legal services, hospitality or aviation.
• Strong knowledge of MS Office.

Responsibilities

• Front of House / Reception duties (50% of role): Taking incoming calls and directing as appropriate.
• Meeting and greeting clients and vendors.
• Handling hospitality requests and liaising with hospitality team.
• Managing meeting and conference rooms.
• Administration duties (50% of role): Coordinating events, both internal and external.
• Processing expenses.
• Scanning, printing and general office administration.
• Plus additional support to the wider team, including meeting arrangements, international travel coordination, HR recruitment support, and facilities assistance.

Skills

Communication skills

Customer service

Reception experience

MS Office

Teamwork

Flexibility

Hospitality experience

Job description

Receptionist and Administrator Up to £48K Mayfair Permanent Predominantly office-based - 1-2 Fridays from home each month5-RecHF/SD

The Client:A successful global hedge fund headquartered in the US but with a London office of around 100 employees based right in the heart of the West End! The business is highly collaborative and has a close-knit network of Assistants and Administrators who work collaboratively together to provide seamless support to the business. The business really look after their staff and offer market-leading company benefits (further details below).

The Role:

This is a busy Receptionist and Administrator role which will involve working closely with one other Receptionist to provide front of house and administrative support to the business. The role will involve (but is not limited to):Front of House / Reception Duties (50% of role) Taking incoming calls and directing as appropriate Meeting and greeting clients and vendors Handling hospitality requests and liaising with hospitality team Managing meeting and conference rooms Administration duties (50% of role) Coordinating events, both internal and external Processing expenses Scanning and printing and general office administration Plus additional support to the wider team, which could include: Meeting arrangements International travel coordination Supporting HR team with recruitment processes eg arranging interviews Supporting office management and facilities team as needed.

Candidate Specification:

Excellent communication skills, both written and verbalExperience of providing high-level customer service - eg previous Reception experience within financial / professional / legal services, high-end hospitality or aviationFlexible attitude and adaptableStrong teamwork and collaborative working styleStrong knowledge of MS Office

Benefits:

• competitive discretionary bonuses
• 8% pension contribution
• weekly provided lunch
• health and dental benefits
• monthly phone contributions

Additional Information:

Salary up to £48K depending on experience

Work Hours:

Hours are on a rota with the other receptionist and will vary from 8am - 5pm and 9am - 6pm

Location:

Role is predominantly office-based however occasional flexibility to work from home on Fridays may be a possibility.