Receptionist Administrator

Dovetail HRS; Newbury; On-site; GBP 18,000 - 21,000; Part time

Job summary

Dovetail HRS seeks a Part-time Receptionist Administrator in Newbury to work front of house within corporate offices. You will greet visitors, manage sign-ins, issue badges, and coordinate access while handling general admin tasks.

This role requires experience in front-of-house or office administration, with a proactive, hands-on approach and flexibility to support events as needed.

Qualifications

• Experience working front of house/business administration
• Ability to prioritise workloads and work to deadlines
• Take ownership of front of house and be hands on
• Self-starter with minimal supervision
• Comfortable working with all types of employees/clients
• Ability to respond quickly and effectively in reactive situations
• Flexibility to work extra hours for events or meetings
• Current first aid or fire warden certification or willingness to be trained

Responsibilities

• Meet and greet all visitors, contractors and other non-office-based staff
• Show contractors to areas of work and act as point of contact
• Manage signing in register, visitors book and issue temporary passes
• Inform visitors about health and safety and fire evacuation procedures
• Liaise with landlord reception on access, parking and supplier visits
• Maintain office hygiene and housekeeping, liaise with cleaners
• Procure weekly office shopping, stock take, deliveries and storage
• Manage kitchen/breakout areas and ensure hygiene and replenishment
• Handle office administration and correspondence, post and deliveries
• Scan invoices to accounts, organise stationery room and meetings facilities
• Coordinate transfers for internal/external customers/staff
• Arrange shipments to/from the office
• Coordinate building faults with Office Supervisor and ensure quick fixes
• Assist HR with onboarding and welcome packs
• Procure stationery and manage inventory with suppliers
• Support events including setup, supplier liaison and hosting visitors

Skills

Front of house

Office administration

Prioritise workloads

Self-starter

Team communication

Reactive problem solving

Event support

First aid / fire warden training

Job description

Part Time Receptionist Administrator

Newbury

£13.50 per hour

Monday - Friday 0800 - 12.30

Our client, based in Newbury, is recruiting a part time Reception Administrator to work front of house within their corporate offices.

The role will involve:

1. Meet and greet all visitors, contractors and other non-office-based staff
2. Showing all contractors to areas of work, point of contact
3. Manage the signing in register, visitors book and the issuing of temporary door passes/visitor badges
4. Make visitors aware of any health and safety issues and fire evacuation plan if necessary
5. Liaising with landlord reception on access requirements, parking bays and supplier visits
6. General office housekeeping, ensure all communal areas are kept tidy and liaise with cleaners if additional clean is required
7. Manage office shopping each week. Stock take, book deliveries and put away.
8. Managing kitchen and breakout areas, ensuring all items replenished in timely fashion and area is hygienic and clean

Also administrative tasks as follows:

1. Manage and perform office administration and correspondence including post and deliveries both into and leaving the building – Ensure that all incoming mail is correctly delivered within the office same day and all outgoing mail is suitably packaged and documents prepared for timely collection
2. Scanning invoices to accounts department in a timely manner
3. Organisation of stationary room
4. Organisation of boardroom/training/meeting room facilities including ordering lunches where required. Ensure rooms are prepared prior to visitors arriving, replenished throughout the day and once meeting finished clear room
5. Organise transfers for internal and external customers/staff
6. Arranging shipments to and from the office
7. Coordination of the building fault from employees and working with the Office Supervisor to ensure faults are fixed quickly to ensure no degradation in service
8. Assist HR with onboarding process with ordering ID badges and preparing new starter welcome packs
9. Stationery procurement / inventory control – Purchase of stationery and office supplies using preferred suppliers ensuring timely replenishment and considering economic order quantities
10. Event support – set up, supplier liaison and hosting of visitors

Preferred experience/skills

• Experience working front of house/business administration
• Ability to prioritise workloads and work to deadlines
• Take ownership of front of house and be hands on
• Self-starter, minimal supervision
• Comfortable working with all types of employees/clients
• Ability to respond quickly and effectively in reactive situations
• Flexibility to do additional hours to support events or meetings on occasion
• Current first aid or fire warden certification/willingness to be trained