Receptionist / Administration Assistant

Balfour Beatty plc; Southampton; On-site; GBP 21,000 - 24,000; Full time

Job summary

Balfour Beatty plc is seeking a Receptionist/Administrator to join the M3 Junction 9 Improvement Scheme team based in the Wiltshire area. The role covers general receptionist duties, office facility management, travel arrangements for the site team, minutes and administrative support for the Senior Leadership Team, and expense reviews.

The successful candidate will work as part of the site team with strong MS Office and data-handling skills.

Qualifications

• Good communication skills with the ability to command respect at all levels of the organisation.
• Strong organisational and administrative skills.
• Able to work as part of the Site team and be self-motivated.
• Good attention to detail and ability to handle complex data in Excel.

Responsibilities

• General receptionist duties
• Office facility management
• Processing purchasing card spend and keeping MiVision up to date
• Administration for Senior Leadership Team
• Travel booking for site team on ATPi
• Meeting room bookings
• Manage staff contact list
• Take minutes in meetings
• Data gathering for sustainability
• Review of site staff expenses
• Live the Balfour Beatty Values
• Ensure a focus on Zero Harm

Skills

Communication skills

Organisational skills

Team player

Excel

Microsoft Office

Tools

Microsoft Office

Job description

About the role

Our Balfour Beatty Highways business has a fantastic opportunity for a Receptionist/Administrator to join our team on the M3 Junction 9 Improvement Scheme, this role will be based within the Wiltshire area

Balfour Beatty Highways maintain, manage, and operate major highway networks across the UK and support local authorities creating communities where people want to live work and play.

We provide high quality asset strategy, management, and planning consultancy services to a wide range of public and private sector customers. We provide specialist, reliable, sustainable, and creative advice for asset management planning and implementation in the UK. We put our customers first and prioritise completing schemes safely, efficiently and to a high standard.

What you'll be doing

• General receptionist duties


• Office facility management


• Processing purchasing card spend and keeping MiVision up to date


• Administration for Senior Leadership Team


• Travel booking for site team on ATPi


• Meeting room bookings


• Manage staff contact list


• Take minutes in meetings


• Data gathering for sustainability


• Review of site staff expenses


• Live the Balfour Beatty Values


• Ensure a focus on Zero Harm

Who we're looking for

• The individual will require good communication skills, with an ability to command respect at all levels of the organisation


• Strong organisational and administrative skills


• The individual will be required to be able to work as part of the Site team and be self motivated


• Travel between site offices may be required;


• Good attention to detail, a disciplined and organised approach to work and the ability to handle and work with complex data is required, along with good Microsoft Office skills, particularly Excel


• Understand and implement appropriate controls to processes, procedure and reports

Why work for us

Day in, day out, our teams deliver some of the UKs most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.

Why join us?

As if contributing to and supporting work that makes life better for millions wasnt rewarding enough, we offer a full range of benefits too. You'll have the freedom to shape the package thats right for you and your life. Here are some of our key benefits:

• 25 days paid annual leave (pro rata)


• Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave


• Pension, share incentive plan, volunteering leave, recognition schemes and much more

About us

Balfour Beatty’s Highways business delivers major schemes including motorway upgrade programmes, complex national infrastructure projects and regional investment programme works for National Highways. We have a strong orderbook and a positive pipeline of opportunities, we put the road user, at the heart of everything we do. We work safely, reduce carbon emissions and added social value to the communities within which we work.

Diversity and inclusion

At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion

We are a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit How to sign up to the Disability Confident employer scheme - GOV.UK

We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at [e-mail]