Receptionist

CVS Veterinary Group; Tandridge; On-site; GBP 18,000 - 24,000; Full time

Benefits offered by this job

National minimum wage

Five weeks' annual leave

Long service award

Staff discount on veterinary bills

Staff discount Animed Direct

Employee Assistance Programme

Career development pathway

Inclusive workplace

Job summary

CVS Vets in Caterham is seeking a friendly Veterinary Receptionist to manage calls, appointments, greet clients, handle insurance forms, dispense medications, and process payments, all while delivering compassionate care.

You will work Monday to Friday with some Saturdays, join a team that values professionalism and teamwork, and benefit from a structured career pathway and staff discounts.

Qualifications

• Experience as a receptionist required, veterinary setting is a bonus.
• Resilience and the ability to handle emotional situations with grace.
• Strong communication skills with genuine empathy.
• Outstanding customer service skills and experience with the public.
• Positive attitude and superior teamwork abilities.
• Proficiency in Microsoft Office and database systems.

Responsibilities

• Manage incoming calls and schedule appointments efficiently.
• Respond to queries via phone, email, and in-person interactions with professionalism.
• Greet and register new clients, ensuring a warm welcome.
• Process and manage insurance forms adeptly.
• Dispense medications as required.
• Process payments accurately and efficiently.
• Provide empathy and understanding to clients during distressing times, while maintaining professionalism.
• Organise patients using the in-house system efficiently.
• Liaise with veterinary practices to address patient needs and queries.
• Make necessary phone calls regarding debts, belongings, and refunds.
• Ensure that every client feels welcomed and valued at our practice.

Skills

Microsoft Office

Database systems

Tools

MS Office

Job description

Join Our Team as a Veterinary Receptionist!

Are you ready to put pets first? At CVS Vets, we make pets a priority every day!

Location: The Village Veterinary Hospital, Sergeants Place, Guards Avenue, Caterham CR3 5ZD

Contract: PERMANENT

Hours: 40 hours (would consider part time)

Shift Pattern: Monday to Friday, alternate Saturdays.

Discover Our Practice:

At The Village Veterinary Hospital, we pride ourselves on delivering exceptional care to our patients and outstanding service to their owners, while fostering a supportive and positive working environment for our team. We are passionate about providing the highest standards of veterinary care and are committed to the continual development and wellbeing of our staff. We are looking for a new team member to join us in supporting pets and their families at every stage of their journey. You would be joining a dedicated team that values collaboration, professionalism, and compassion, while also enjoying a friendly workplace culture where colleagues support one another, celebrate successes together, and are encouraged to grow and develop their skills.

About CVS Vets:

Joining a CVS Vets-owned practice is more than just starting a job-it's the beginning of a rewarding career with one of the UK's leading veterinary groups.

Our mission is simple yet meaningful: to provide the best possible care for animals, and this dedication guides everything we do.

With a network of over 500 practices and more than 8,000 devoted professionals, you'll become part of a supportive community focused on one goal: putting pets first.

If you're looking for a role where your skills truly matter and your future is bright with possibilities, CVS Vets is the perfect place for you.

About the Role:

• Manage Communication: Handle incoming calls and schedule appointments efficiently
• Inquiries Resolution: Respond to queries via phone, email, and in-person interactions with professionalism
• Client Reception: Greet and register new clients, ensuring a warm welcome
• Insurance Management: Process and manage insurance forms adeptly
• Medication Distribution: Dispense medications as required
• Financial Transactions: Process payments accurately and efficiently
• Emotional Support: Provide empathy and understanding to clients during distressing times, while maintaining professionalism
• System Utilisation: Organise patients using the in-house system efficiently
• Inter-practice Communication: Liaise with veterinary practices to address patient needs and queries
• Debt and Refund Management: Make necessary phone calls regarding debts, belongings, and refunds
• Client Care: Above all, ensure that every client feels welcomed and valued at our practice

Who We're Looking For:

• Previous experience as a Receptionist is a must; experience in a veterinary setting is a bonus!
• Resilience and the ability to handle emotional situations with grace
• Strong communication skills paired with genuine empathy
• Outstanding customer service skills and experience with the public
• Positive attitude and superior teamwork abilities
• Proficiency in Microsoft Office and database systems

Our Offer to You:

We understand that benefits matter. Here are just a few of the perks you'll enjoy:

• Salary aligned with the National Minimum Wage
• Five weeks' annual leave (pro rata) per annum, plus bank holidays
• Long Service Award - employees receive an extra day of annual leave for each year of service (up to 5 additional days)
• Staff discount scheme on Veterinary bills and care
• Staff discount on Animed Direct, our online dispensary, where you can benefit from discounts on pet medicines, products and food
• Employee Assistance Programme for confidential wellbeing support
• And lots more, as part of our commitment to help you feel recognised, supported and appreciated!

Our innovative Receptionist Careers Pathway offers a clear, structured path to develop your skills and grow within CVS. With a range of courses, you'll gain the knowledge and confidence to deliver top-tier client service and advance your career with us.

CVS is dedicated to fostering an inclusive workplace where everyone can be their true selves, celebrating diversity and empowering each team member to perform at their best.

We're committed to building a workforce that reflects the diverse communities we serve.

Please note: We can only accept applications from candidates with the Right to Work in the UK, as we are unable to offer visa sponsorship for clinical support roles due to Home Office criteria.