Receptionist

Emcor UK; Manchester; On-site; GBP 18,000 - 23,000; Full time

Benefits offered by this job

25 Days holidays

Bank holidays

Holiday Buy Scheme

Job summary

EMCOR UK is seeking a professional receptionist to provide a welcoming first impression for staff and visitors at the Manchester site. The role involves managing front desk operations, handling communications, and supporting day-to-day office functions to ensure smooth operations.

Key duties include meeting and greeting visitors, issuing access passes, handling switchboard duties, maintaining visitor records, and upholding site security and confidentiality.

Qualifications

• Excellent customer service and communication skills required.
• Basic IT proficiency and ability to navigate Microsoft Office applications.
• Ability to prioritise workload and work to deadlines.
• Understanding of site security protocols is desirable.

Responsibilities

• Meet and greet clients, visitors, contractors and other site users in a warm, prompt, professional manner.
• Issue visitor passes and advise the POC of visitor arrival.
• Manage landlord access control for visitors/contractors per site requirements.
• Operate switchboard and answer calls, screen and forward messages as appropriate.
• Maintain a clean and presentable reception area and ensure security procedures are followed.
• Provide basic site information and assist with directions, washrooms and fire alarm tests.

Skills

Customer service

Communication

IT literacy

Outlook

Microsoft Office

Security awareness

Tools

Outlook

Microsoft Office

Job description

At EMCOR UK, we revolutionise facilities management by combining our engineering heritage and innovation capability. We prioritise people in everything we do, collaborating closely with our customers to understand all their needs, from the big picture to day-to-day operations. Our purpose is to "create a better world at work". Using our unique insight platform, "One Data World," we harness data-driven intelligence to make informed decisions, adapting our services to meet our customers' evolving requirements. This allows us to cultivate an enhanced workplace experience for their teams whilst optimising efficiency, meticulously managing every asset, and minimising their impact on the planet. All supported by our commitment to safety, compliance, and assurance. Our partnering approach empowers our customers to shape a better future. Whether guiding their path to net zero or redeveloping our facilities for enhanced efficiency, we create better places for work whilst taking away the burden of facility operations, freeing up our customers to concentrate on their business. Role Overview: As a receptionist, your primary role will be to provide a professional and welcoming first impression, representing the customer, by demonstrating a high level of customer care, professionalism, and engagement to all staff and visitors of the building in which you are located. This role involves managing front desk operations, handling communications efficiently and effectively, and supporting administrative tasks to ensure smooth day-to-day office functioning. About the role What you'll do:

• Meet and greet clients' staff, visitors, contractors and other sites users in a warm, prompt, professional and courteous manner.
• Issue visitor / contractor security passes and advice named Point of Contact (POC) of visitor arrival.
• Manage the landlord access control system for landlord visitors and contractors, dependent on site.
• Manage the distribution and collection of phone/laptop lockers keys to site visitors, depending on site.
• Provide basic site information, security requirements, barrier gate operation, washroom locations, fire alarm tests etc. to site visitors.
• Maintain visitor records to ensure accurate management information is available on request, including number of visitors to the building, department, and host details.
• Ensure all visitors to the building are made aware of the security and evacuation procedures.
• Operate the switchboard / telephones, answering, screening, and forwarding calls, taking messages when appropriate.
• Maintain a clean, hygienic and tidy reception area, including the visual inspection of any visitor toilet areas, so that they always remain presentable.
• Always maintain a clear desk policy, to comply with instructions relating to security and confidentiality.
• Maintain stock levels of stationery and order supplies as required, including security passes and lanyards.
• Accept any incoming mail and advice named Point of Contact (POC) of delivery.
• Adhere to site safety and security procedures and work closely with site security teams.
• Support any on-site VIP Visits, including prior preparation and on-day processes.
• Approachable, and professional
• Excellent customer service and communication skills - verbal / written / telephone
• Understanding of site security protocols
• Able to prioritise workload
• Able to work to deadlines
• IT literate - Outlook / Microsoft Office
• Flexible toward the changes / needs of the business
• Obtain & maintain national security clearance
• 25 Days holidays + Bank holidays
• Holiday Buy Scheme - up to 5 days a year
• Industry leading Maternity & Paternity Policies
• Refer a Friend scheme - worth £500 per referral
• GEMS - Internal recognition scheme with vouchers for Amazon and retail/dining
• Extensive Learning & Development opportunities, including opportunities for progression.
• Access to Flex Benefits: Discount Shopping, Gym, Mobile, Family Activities, Insurance, Dining Experience, Car Leasing and Breakdown Cover.
• Bike To Work Scheme
• Paid volunteering and charity day
• Medicash - Health cash plan - Benefits covered include dental, optical, physiotherapy and a health & wellbeing.
• Employee Assistance Programme - Offering guidance and advice on Personal, Health, Legal and Financial queries.

At EMCOR UK, we embrace and celebrate diversity in all its forms.