Receptionist

Impact Recruitment Group Ltd I B Corp; London; On-site; GBP 60,000 - 80,000; Part time

Job summary

A dynamic media company in West London is seeking an immediately available part-time Receptionist to manage front office operations. Responsibilities include visitor coordination, meeting room setups, and general office support. Ideal candidates are friendly, detail-focused team players who thrive in a busy environment.

Qualifications

• Proven track record in front of house or office coordination.
• Immediately available.
• Highly detail-oriented.

Responsibilities

• Welcoming guests and managing the visitor system.
• Running the desk and meeting room booking systems.
• Supporting internal events and maintaining stock levels for supplies.

Skills

Friendly and approachable

Detail-focused and proactive

Calm multitasker

Dependable team player

Responsive and reliable

Tools

Microsoft Office

Job description

Direct message the job poster from Impact Recruitment Group Ltd I B Corp

Co-Founder of Impact, the responsible recruitment partner to the media and creative industry.

Entertainment Company

Temporary with Start Date 7th July, for 5/6 Weeks +

Part time – Tuesday to Thursday

Office based / West London

A dynamic media / entertainment company is seeking a proactive and fun immediately available Receptionist to be the friendly face and operational heartbeat of its vibrant West London office. Supporting a collaborative and fast-paced environment that produces award-winning content across iconic brands, this role offers variety, visibility, and real impact.

Working closely with the Office Manager, the receptionist will be key in delivering a seamless office experience—from greeting visitors and coordinating meeting rooms to supporting internal events and ensuring the office remains a safe, efficient, and inspiring place to work.

This is a temporary, part-time role, based in their office in West London from Tuesday to Thursday.

What You'll Be Doing

• Front of House – Welcoming guests, managing the visitor system, and ensuring the meeting rooms and AV are set for success.
• Space & Resource Coordination – Running the desk and meeting room booking systems, supporting car park logistics, and collaborating with IT on kit collections.
• Office Support – Raising and receipting POs, chasing invoices, and maintaining stock levels for supplies and stationery.
• Event Assistance – Coordinating internal event spaces, working with event leads, and setting up meeting areas as needed.
• Access Control & Security – Creating staff passes, maintaining GDPR compliance, overseeing helpdesk queries, and managing tenant access.
• Facilities & Maintenance Oversight – Reporting issues, running health & safety checks, liaising with contractors and cleaners.

Who They’re Looking For

This opportunity is ideal for someone who thrives in a varied role, enjoys interacting with people, and takes pride in keeping a creative workplace running like clockwork.

The right candidate will be:

• Friendly and approachable, with a naturally professional presence
• A calm multitasker, able to juggle changing priorities and respond effectively
• Detail-focused and proactive, with a keen eye for what needs doing—before it's asked
• A dependable team player, committed to supporting colleagues and solving problems
• Immediately available

Must-Have Experience

• Proven track record in front of house or office coordination
• Comfortable using Microsoft Office
• Responsive, reliable, and highly detail-oriented

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative and Customer Service

• Industries

  Entertainment Providers and Broadcast Media Production and Distribution

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